Safety Training Presentation Recordkeeping 29 CFR 1904 Effective January 1, 2002

Affected Employers All employers must comply Employers with 10 or fewer employees are exempt Specific low-hazard industries are exempt Exempt employers may be required to keep records All must report fatality or hospitalization of three employees

Recordkeeping Forms OSHA 300 Log of Work-Related Injuries and Illnesses OSHA 300-A Summary of Work-Related Injuries and Illnesses OSHA 301 Injury and Illness Incident Report Other equivalent forms

Multiple Facilities Separate OSHA 300 Log required for each establishment OSHA 300 Logs maintained at central location Employee injured when visiting different facility Employee injured when working away from establishment

Reporting to the Government Death or multiple hospitalization within 8 hours Recordkeeping documents within 4 hours OSHA injury and illness survey BLS survey

Employees Recorded Employees on your payroll Workers supervised on day-to-day basis Contractor’s employees not recorded Self-employed persons not recorded

Employee Rights Informed how to report injuries or illnesses Limited access to injury and illness records Copies of OSHA 300 Log by next business day Employee privacy

Recording Criteria Determine the following within seven calendar days: Is the incident work related? Is the incident a new case? Does the incident meet general or specific recording criteria?

Determine Work-Related Event or Exposure Causes, contributes to, or aggravates pre-existing injury or illness Exceptions when not considered work related

Work Environment Location as condition of employment Physical location, equipment, or materials used Traveling Working at home

Determination of New Case No previous same-type injury affecting same body part Symptoms of previous injury reappearing after work-related event Determination by physician if new case or recurrence of old case

General Recording Criteria Death Days away from work Restricted work or transfer to another job Medical treatment beyond first aid Loss of consciousness A significant injury or illness diagnosed by a physician

Work-Related Death Report any work-related fatality to OSHA within 8 hours Record an injury or illness that results in death Mark the “death” box on the OSHA 300 Log

Days Away from Work Mark the “days away from work” box on the 300 Log Enter the number of calendar days away from work Start counting on the day after the injury/illness occurred Count physician-recommended days Limit to 180 days

Restricted Work or Job Transfer Mark the “job transfer or restriction” box on the 300 Log Employee is kept from performing routine part of job Employee is kept from working normal full workday Worker is transferred to a different job Count the days of restricted work

Medical Treatment Mark the “other recordable cases” box on the 300 Log Medical treatment is specifically defined Person providing treatment does not matter Record according to doctor recommendations

First-Aid Cases Nonprescription medication Tetanus shot Cleaning skin surface wounds Bandages, gauze pads, butterfly bandages Hot or cold therapy Use of nonrigid support Temporary immobilization during transporting

First-Aid Cases (cont.) Relieving pressure from fingernail or draining a blister Use of an eye patch Removing object from eye by using irrigation Removing splinters with tweezers, irrigation Use of finger guards Massages Drinking fluids for heat stress

Loss of Consciousness Loss of consciousness must be recorded Length of unconsciousness does not matter Mark the “other recordable cases” box on the OSHA 300 Log

Significant Diagnosed Injury/Illness Work-related cancer Work-related chronic irreversible disease Fractured or cracked bone Punctured eardrum

Specific Recording Criteria Needlestick and sharps injuries privacy case Medical removal Work-related tuberculosis Occupational hearing loss Musculoskeletal disorder

Classifying Injuries and Illnesses Injury Skin disorders Respiratory conditions Poisoning Musculoskeletal disorders Noise-induced hearing loss All other illnesses

Annual Summary Review OSHA 300 Log to ensure accuracy Complete annual summary of the OSHA 300 Log Certify summary Post annual summary

Retention and Updating of Records Retain records for five years Update OSHA 300 Logs Record newly discovered injuries or illnesses Record changes in the classification of previously recorded incidents

Summary Complete forms within seven calendar days Determine if the incident is work related and a new case Evaluate for general or specific recording criteria Post the summary Update past OSHA 300 Logs

Quiz 1.When must a worker’s death or multiple hospitalizations be reported to OSHA? 2. An injured employee from a temporary service working under your day-to-day supervision does not have to be recorded on your OSHA 300 Log. True or False 3. Name one illness or injury that is covered by specific recording criteria. 4. How would you determine if an injury or illness is a new case?

Quiz (cont.) 5.How would you determine if a traveling employee’s injury was work related? 6.If a physician recommends restricted work, the incident is automatically recorded as a restricted work case. True or False 7.When do you start counting the number of days away from work? 8.Name two specific first-aid procedures that are not considered medical treatment.

Quiz (cont.) 9.When must the OSHA 300 Log summary be posted? 10.Name one reason for updating an old OSHA 300 Log.

Quiz Answers 1.Within eight hours 2.False, any injured worker (e.g., temporary, contractor) under your day-to-day supervision must be recorded on your OSHA 300 Log. 3.Needlestick, medical removal, tuberculosis, hearing loss, or musculoskeletal disorder 4.It is a new case if the employee has no previous injury of the same type affecting the same body part. 5.The traveling employee would have to be engaged in work activities at the time of the injury.

Quiz Answers (cont.) 6.False, the physician-recommended restriction must prevent the worker from performing all normal job functions for it to be recorded as a restricted work case. 7.Start counting days away from work on the first day after the incident. 8.Nonprescription medication, tetanus shot, bandages, hot/cold therapy, massages, relieving pressure from fingernail, or removing object from eye with irrigation.

Quiz Answers (cont.) 9.February 1 to April 30 of the year following the recorded year 10.Newly discovered injury or illness, or the reclassification of a previously recorded injury or illness