INSTITUTIONAL ISSUES & IMPLEMENTATION

n Historical perspective n Understand institutional issues n Implementation guidelines Instructional Objectives

IMPLEMENTATION

Barriers to Implementation

Historical Perspective PMS emerged in mid-1970’s Early emphasis on optimization of multi-year technical barriers – no standards “Black box”/“Snake Oil Salesmen” Discontinued use of systems 1980’s – people and institutional issues become important

Issues and Barriers The institutional issues and barriers can be loosely grouped into three classes; barriers related to: People Organization Development & implementation of PMS

People Issues and Barriers Personalities and interpersonal relationships Turf protection Fear of exposure to past or current practices Place of development (planning, engineering, Resistance to change

Size of organization Organizational structure Organizational level Past management and decision-making practices Stability Organizational Issues and Barriers

Planning horizons Constraints on selection of projects Fixed facilities and processes Resources One-person show Competing fund needs Organizational Issues and Barriers

PMS Design Development & Selection Matched to agency needs Complexity – Need for adequate documentation “Black box” – Details of the analysis could not be seen

Implementation Concepts & Guidelines Decide if PMS is needed Obtain agency support Select PMS Implement PMS Effective PMS operations

Methods to Overcome Barriers Anticipate Barriers – Patience, Patience, Patience COMMUNICATIONS PMS SUPPORTS DECISIONS SHOW BENEFITS - potential benefits COMPATIBILITY- Way an agency makes decisions COMPLEXITY-Simplified RELATIVE ADVANTAGE- better than the existing ADAPTABILITY- Modifiable to meet the agency needs SUPPORT FROM UPPER LEVEL MANAGEMENT TRAINING-At all levels OUTSIDE SUPPORT-Subject Matter Experts or Consultants

Phases of Pavement Management Adoption and Implementation 1.Decide if pavement management is needed 2.Obtain agency support 3.Organizational Analysis 4.Develop the PMS components 5.Implement PMS 6.Evaluate the outcomes from the system 7.Operate the PMS effectively 8.Integrate PMS in Organizational Structure

Seven Step Process Step 1- Decide if PMS is Needed Recognize need Obtaining PMS knowledge Decide to implement PMS Develop alliances Getting PMS on the Agenda

Step 2- Obtain Agency Support Persuade agency Agency decides Form a steering committee Get funding commitment Form implementation group Select and test PMS

Step 3- Organizational Analysis Select and design PMS Software Modify selected PMS process Prepare implementation plan Trial Implementation Document results

Step 4- Develop PMS Components Review goals Develop components (database, inventory, condition survey, condition indices, performance models, treatment triggers, resets and costs, and economic analyses) Evaluate on pilot network Modify as needed

Step 5- Implement PMS Remainder of network Complete all modifications Collect Data Train Staff

Step 6- Evaluate the outcomes from the System Evaluate the outcomes on subsets of the system Perform “reasonableness” checks on the treatment selection, annual paving program and annual expenses Examine the effect of various budget scenarios on average system condition

Step 7- Operate PMS Effectively Institutionalize PM process Create user manuals Create annual update activities (pavement condition and treatment costs) Match output to management styles & needs

Step 8- Integrate PMS in Organizational Structure Designated personnel Training Adjust and improve

DISCUSSIONS Implementation at State DOT County Municipality

Phases of Implementation Feedback and Improvements Deighton dTIMS Implementation Steps

Pavement Management System Software Deighton and Associates – dTIMS Stantec HPMA Agile Assets Micro PAVER TM Cartegraph Others

Questions?