SESSION B TOPIC SUMMARY DOE SAFETY MANAGEMENT & OVERSIGHT ISM Workshop Denver – September 2006

Session B-1-1 Development and Use of DOE Corporate Safety Indicators (Patty Bubar) Corporate metrics reflect bad things to prevent Process uses existing data sources First draft will be provided to the PSO in Nov and reported to the Deputy Secretary in Dec Need to look for better leading indicators Current focus is on safety and plans to include security indicators at a later date

Session B-1-2 Normalization of Operational Experience Data and EM Occurrence Dashboard (Terry Krietz/Bob Murray) Collaborative effort between EH (HSS) and EM Difficult to compare sites and programs because of the way that the information is collected Information is best used to compare site with itself for trends rather than to other sites EM also reports to the Deputy Secretary on a quarterly basis Normalizing data with hours and also using EVMS Trying NOT to bias data Forecasting could be a problem with data being fit to a curve (be careful)

Session B-2-1 DOE RL Oversight Planning, Documentation and Reporting (Rob Hastings/Mat Irwin) Coordinated DOE evaluations with that of the contractor Integrated evaluation process focuses on key areas of concern to both DOE and contractor Focus is on past experience, issues at other sites, upcoming mission critical tasks. Discussed three critical systems in their oversight systems; Master Oversight Plan used by Facility Representatives, Integrated Evaluation Plan (plans all oversight activities of RL scope), and Operational Awareness Database that captures all oversight activities and identified issues Provides timely reporting to DOE senior management (twice weekly summaries and monthly updates) Provides effective means of communicating issues within DOE and to contractors

Session B-2-2 DOE Idaho Integrated Management System (Geoffrey Beausoleil) Provides simple written guidance on how the Idaho management systems work together in an integrated fashion Ties together key programs including safety, quality and security Has strong management support and management ownership

Session B-2-3 Sandia Preparation for Chief of Defense Nuclear Safety Review (Bob Brandhuber) First step is to focus on requirements flow down Conduct self assessments in advance of review Partner with NNSA site office Define the roles and responsibilities of contractor and DOE Get the logistics right

Session B-3-1 Achieving Desired Safety Outcomes Through Cultural Alignment (Don McConnell) Achieve simultaneous excellence in Mission, Ops/ESH, and Community Service Safety Culture – 24x7 (at home, at work- consistent safety behaviors) Just Culture underpins a safety culture Alignment between DOE and Contractor is critical (partnering)

Session B-3-2 External Oversight/Interactions w/DNFSB (Charles O’Dell) Key Elements; –Understand the issues/drivers –Communication with all involved (no surprises) –Top Management engagement –Timely Decisions Open and honest interactions with Board and Staff Engage technically, but do not rely on Staff for decision making

Session B-3-3 ISMS Performance Dashboard Nevada (Mike Kinney) Process for monitoring long-term effectiveness of ISMS Use results in annual ISMS review Ability to track and trend performance Enhanced participation throughout contractor, user organizations, and federal personnel

Session B-4 Just Culture Panel (Mike Weis, Shirley Olinger, Vic Pizzuto, Mike Lewis, Dave Jackson, Phil Quelan) What is a Just Culture and Why is it important How is it tied to HPI New tool that interfaces with existing programs (not flavor of month) Senior managers/leaders must understand and want to change ORP, RL, CH2, BNI, FHI and WCH at Hanford discussed; –What they are doing to promote Just Culture –How it ties to existing ISMS, VPP programs –Presented metrics that help determine effectiveness –Importance of training

Session B-5-1 Incorporating HPI Tools into DOE Processes (Brian Harkins) ORP is incorporating HPI tools into processes to strengthen ISMS implementation HPI training customized to meet the needs of management & workers Hands-on training is tailored to the job functions of various organizations Training is helping people identify error-likely situations and error precursors, as well as latent organizational weaknesses in the actual workplace Training video involving pre-job brief, a team execution of baking muffins, and a post-job brief Discussed challenges and rewards of implementing HPI

Session B-5-2 HPI Training Panel (Gary Grant, Dale McKenney, Phil Quelan, Steve Walter) Fluor Hanford, CH2M Hill-Hanford, WGI & Bechtel discussed application of HPI for their individual projects and the challenges How training was tailored to fit the needs of the individual work forces Successes seen to date

Session B-6 YSO Lessons Learned from Pilot FTCP Accreditation Review Process (Mike Schoener) Discussed new DOE Accreditation Program as result of DNFSB Recommendation Presented results of YSO’s review Discussed process of self-evaluation, review team evaluation, and accreditation board approval