Work Plan Development in Progress Current Work Plan Tasks 1.MTAP Communication 2.MTAP Membership 3.MTAP Meetings 4.MTAP Budget 5.MTAP Coordination 6.Technical Initiatives 7.Federal Initiatives

Work Plan Development in Progress Let’s look at the elements of the TASKS.

Work Plan Development in Progress 1.MTAP Communication –Newsletter & Alerts –Website –Project Steering Group Conference Calls

Work Plan Development in Progress 2.MTAP Membership –Membership Renewal –Technical Assistance Directory –Customer Satisfaction Survey –Spring Election –Outstanding Service Award

Work Plan Development in Progress 3.MTAP Meetings –Spring Technical Meeting –Annual Meeting

Work Plan Development in Progress 4.MTAP Budget –Prepare and monitor budget

Work Plan Development in Progress 5.MTAP Coordination –Association Coalition Building –Federal Transit Administration Issues/Communication –SAFTEA-LU Implementation –Accessibility Standards –Federal Motor Carrier Issues

Work Plan Development in Progress 6.Technical Initiatives –Issues Conference Calls –National Coordination Consortium & United We Ride Initiative –Standing Committee on Public Transportation Safety and Security Taskforce Liaison –Statewide Pooled Procurement Review

Work Plan Development in Progress 7.Federal Initiatives –NCHRP Projects Updates –National Transit Database

Work Plan Development in Progress Let’s take a closer look.

Work Plan Development in Progress Maintain quarterly MTAP newsletter. Provide newsletter in pdf format by electronic mail and the MTAP website. –Staff: MTAP Coordinator –Schedule: On-going Maintain announcements on an as-needed basis. announcements will be distributed to share immediate information on a special case basis. –Staff: MTAP Coordinator –Schedule: As needed 1.MTAP Communication –Newsletter & Alerts Oversight: Ken LaRue, OK DOT

Work Plan Development in Progress Broadcast all MTAP Alerts requests within two (2) business days of receipt. Distribute Alert follow-up requirements to requestor. When appropriate, report results of key alerts in quarterly newsletter. Provide an annual summary report of all Alerts and responses. Explore ways to make responding to MTAP Alerts easier. –Staff: MTAP Coordinator –Schedule: On-going 1.MTAP Communication, continued –Newsletter & Alerts, Continued Oversight: Ken LaRue, OK DOT

Work Plan Development in Progress Maintain member networking fund balances on the MTAP website –Staff: MTAP Coordinator –Schedule: Monthly updates Update state directory on the MTAP website. –Staff: MTAP Coordinator –Schedule: December of 2008 Update PSG members and their contract information on the MTAP website –Staff: MTAP Coordinator –Schedule: September MTAP Communication, continued –Web Site Oversight: Ken LaRue, OK DOT

Work Plan Development in Progress Provide links to other sites and documents including the AASHTO Reauthorization Bottom Line report, FTA clauses, apportionments, certifications and assurances, Third Party Regulation, Administration, FTA Challenger session, reauthorization, CUTR project, safety and security, APTA, CTAA, and state DOTs. –Staff: MTAP Coordinator –Schedule: On-going Post information for upcoming MTAP meeting and conferences. –Staff: MTAP Coordinator –Schedule: 3 months prior to event 1.MTAP Communication, continued –Web Site, continued Oversight: Ken LaRue, OK DOT

Work Plan Development in Progress Add state best practices information to the website. List best practices by state and send periodic alerts to share best practice information. –Staff: MTAP Coordinator –Schedule: On-going Maintain current information for all categories on the MTAP website. –Staff: MTAP Coordinator –Schedule: On-going 1.MTAP Communication, continued –Web Site, continued Oversight: Ken LaRue, OK DOT

Work Plan Development in Progress Maintain University of Wisconsin-Milwaukee’s Fundamentals of Public Transit course information on the MTAP website. Maintain Financial Management course information on the MTAP website. –Staff: MTAP Coordinator –Schedule: On-going 1.MTAP Communication, continued –Web Site, continued Oversight: David Spacek, Il DOT

Work Plan Development in Progress MTAP Coordinator will schedule a monthly Project Steering Group Conference Call. –Staff: MTAP Coordinator –Schedule: 2:00 PM (ET) on 2 nd Tuesday of each month MTAP Coordinator will distribute the monthly agenda to the PSG members by . –Staff: MTAP Coordinator –Schedule: No later then 3 business days prior to event PSG Chair will structure the call so that whenever possible the conference calls are limited to one hour –Staff: MTAP Coordinator –Schedule: Monthly 1.MTAP Communication, continued –Project Steering Group Conference Calls Oversight: Ken LaRue, OK DOT

Work Plan Development in Progress MTAP Coordinator will prepare minutes of the PSG conference calls and distribute them prior to the next month’s call. –Staff: MTAP Coordinator –Schedule: Monthly MTAP Coordinator will update MTAP activities, products schedule, and follow up action items. –Staff: MTAP Coordinator –Schedule: Update as requested by PSG 1.MTAP Communication, continued –Project Steering Group Conference Calls Oversight: Ken LaRue, OK DOT

Work Plan Development in Progress MTAP Coordinator will prepare and disburse membership renewal notices and invoices. –Staff: MTAP Coordinator –Schedule: May 2008 – January 2009 MTAP Coordinator will maintain the MTAP brochure on the website with current information. –Staff: MTAP Coordinator –Schedule: On-going 2.MTAP Membership –Membership Renewal Oversight: Lenny Howard, MD DOT

Work Plan Development in Progress MTAP Coordinator will conduct MTAP marketing on a case-by-case basis for non-member states. –Staff: MTAP Coordinator –Schedule: On-going 2.MTAP Membership, continued –Membership Renewal Oversight: Lenny Howard, MD DOT

Work Plan Development in Progress MTAP Coordinator will update the membership phone book directory. –Staff: MTAP Coordinator –Schedule: Fall MTAP Membership, continued –Technical Assistance Directory Oversight: Jerry Wray, NE DOR

Work Plan Development in Progress MTAP Coordinator will conduct a short form survey of MTAP member states. The survey will be designed to follow the work plan emphasis areas and rotate questions from the long form survey. Responses will be used to develop the subsequent year’s Work Plan. –Staff: MTAP Coordinator –Schedule: April, Annually 2.MTAP Membership, continued –Customer Satisfaction Survey, short form Oversight: Jerry Wray, NE DOR

Work Plan Development in Progress MTAP Coordinator will conduct a survey, using the long form, of MTAP member states. The survey will be designed to follow the work plan emphasis areas. Responses will be used to develop the subsequent year’s Work Plan. –Staff: MTAP Coordinator –Schedule: April, Tri-annually 2.MTAP Membership, continued –Customer Satisfaction Survey, long form Oversight: Jerry Wray, NE DOR

Work Plan Development in Progress MTAP Coordinator will conduct an election PSG Representatives, by electronic ballot, as prescribed within the MTAP Operating Procedures. –Staff: MTAP Coordinator –Schedule: May, Annually MTAP Coordinator will conduct an election of the PSG Chair and Vice-Chair. –Staff: MTAP Coordinator –Schedule: First scheduled PSG conference call of the new fiscal year. 2.MTAP Membership, continued –Spring Elections Oversight: Jerry Wray, NE DOR

Work Plan Development in Progress MTAP Coordinator will establish an awards committee who will solicit candidates from the membership. The committee will make the selection and make a presentation during the MTAP Annual meeting. –Staff: MTAP Coordinator –Schedule: Annually during April 2.MTAP Membership, continued –Outstanding Service Award Oversight: Jerry Wray, NE DOR

Work Plan Development in Progress Hold a spring technical meeting and/or promote member participation in technical sessions of other conferences. –Staff: MTAP Coordinator –Schedule: April – May, annually 3.MTAP Meetings –Spring Technical Meeting Oversight: Jerry Wray, NE DOR

Work Plan Development in Progress Hold annual winter meeting. –Staff: MTAP Coordinator –Schedule: Late November – Early December, annually 3.MTAP Meetings, continued –Annual Meeting Oversight: Jerry Wray, NE DOR

Work Plan Development in Progress MTAP Coordinator will prepare and comment on the AASHTO budget for the MTAP program –Staff: MTAP Coordinator –Schedule: April – June, annually MTAP Coordinator will prepare and provide quarterly budget reports for the PSG’s review. –Staff: MTAP Coordinator –Schedule: On-going 4.MTAP Budget –Budget Updates Oversight: Lenny Howard, MD DOT

Work Plan Development in Progress Conduct monthly communication with the Federal Transit Administration, Community Transportation Association of America, American Public Transportation Association, and the Rural Transit Assistance Program to discuss current and/or forthcoming legislative and technical issues. –Staff: MTAP Coordinator –Schedule: On-going 5.MTAP Coordination –Association Coalition Building Oversight: Bobby Killebrew, TX DOT and Charles Carr, MS DOT

Work Plan Development in Progress Coordinate with APTA and CTAA, when appropriate, to provide opportunities or information conference calls. Report on any coordination activities during PSG conference calls. –Staff: MTAP Coordinator –Schedule: On-going 5.MTAP Coordination, continued –Association Coalition Building Oversight: Bobby Killebrew, TX DOT and Charles Carr, MS DOT

Work Plan Development in Progress Coordinate with APTA, CTAA, and RTAP to identify appropriate links to other transportation websites. –Staff: MTAP Coordinator –Schedule: On-going 5.MTAP Coordination, continued –Association Coalition Building Oversight: Bobby Killebrew, TX DOT and Charles Carr, MS DOT

Work Plan Development in Progress Provide on-going MTAP and public transportation representation in AASHTO through AASHTO Annual Meeting agenda modifications and expanded modal coverage in the AASHTO Resource Book. –Staff: MTAP Coordinator –Schedule: On-going 5.MTAP Coordination, continued –Association Coalition Building Oversight: Bobby Killebrew, TX DOT and Charles Carr, MS DOT

Work Plan Development in Progress Increase communication with APTA, CTAA and RTAP through conference calls or invitations to association representatives to present or attend MTAP meetings. –Staff: MTAP Coordinator & PSG representation –Schedule: On-going 5.MTAP Coordination, continued –Association Coalition Building Oversight: Bobby Killebrew, TX DOT and Charles Carr, MS DOT

Work Plan Development in Progress Initiate communications with FTA on issues relevant to MTAP members including providing feedback on FTA State Management Reviews and other reviews. –Staff: MTAP Coordinator & PSG Chair/Vice-Chair –Schedule: On-going 5.MTAP Coordination, continued –FTA Issues/Communication Oversight: Peter Hallock, IA DOT

Work Plan Development in Progress Follow-up with FTA on implementation of Rural National Transit Database reporting issues relevant to MTAP members. –Staff: MTAP Coordinator & PSG Chair/Vice-Chair –Schedule: On-going 5.MTAP Coordination, continued –FTA Issues/Communication Oversight: Peter Hallock, IA DOT

Work Plan Development in Progress Coordinate with the Standing Committee on Public Transportation of SAFETEA-LU changes including providing comments on proposed circulars and rule making including Charter Bus issues. Keep members informed of proposed FTA circulars and rules. –Staff: MTAP Coordinator & PSG representation –Schedule: On-going 5.MTAP Coordination, continued –SAFETA-LU Implementation Oversight: Dave Spacek, IL DOT and Steve Billings, MO DOT

Work Plan Development in Progress Work with APTA,CTAA,RTAP and other organizations to see if there is an opportunity to begin a dialog with mobility aid manufactures to include design considerations on size and weight set forth By ADA legislation and how to safely secure these new mobility aids in public and specialized vehicles. –Staff: MTAP Coordinator –Schedule: On-going 5.MTAP Coordination, continued –Accessibility Standards Oversight: Dave Spacek, IL DOT

Work Plan Development in Progress Monitor ongoing discussions between FTA ant the FMCSA to address overlapping requirements on small providers. –Staff: MTAP Coordinator/PSG repersentation –Schedule: On-going 5.MTAP Coordination, continued –Federal Motor Carrier Issues Oversight: Marianne Freed, OH DOT

Work Plan Development in Progress Schedule conference calls on topics such as; research issues, insurance, intercity bus, Section 5311, and sub- recipient oversight on an as-needed basis –Staff: MTAP Coordinator/PSG representation –Schedule: On-going 6.Technical Initiatives –Issue Conference Call Oversight: MTAP Coordinator

Work Plan Development in Progress Provide MTAP members with updates on the FTA UWR initiative and the activities of the National Consortium on Coordinated Transportation during MTAP meetings, through , MTAP alerts and conference calls –Staff: MTAP Coordinator/PSG representation –Schedule: On-going 6.Technical Initiatives –National Coordination Consortium & UWR Oversight: Kimberly Gayle, CA DOT

Work Plan Development in Progress Maintain an MTAP liaison with the SCOPT taskforce to discuss issues regarding the implementation of the FTA Bus Safety Program, including development of the state DOT technical assistance such as the CUTR-housed resource website and a safety & security planning toolkit. Continue meetings and conference call with AASHTO/SCOPT Safety Taskforce. Advocate research, networking, and training for bus safety & security. –Staff: MTAP Coordinator/PSG representation –Schedule: On-going 6.Technical Initiatives –Standing Committee on Public Transportation and Security Taskforce Liaison Oversight: Kimberly Gayle, CA DOT

Work Plan Development in Progress Monitor FTA workgroup on Bus Safety and Security and provide updates to the PSG –Staff: MTAP Coordinator and Kimberly Gayle (temporary) –Schedule: On-going 6.Technical Initiatives –Standing Committee on Public Transportation and Security Taskforce Liaison Oversight: Kimberly Gayle, CA DOT

Work Plan Development in Progress Gather information from states regarding pooled procurement of vehicles and other commodities. Other areas of study may include insurance, healthcare and office supplies –Staff: MTAP Coordinator/PSG representation –Schedule: Fall, annually 6.Technical Initiatives –Statewide Pooled Procurement Review Oversight: John Dockendorf, PA DOT

Work Plan Development in Progress Keep MTAP membership informed of progress of SCOPT’s Nation Cooperative Highway Research Program research projects. –Staff: MTAP Coordinator/PSG representation –Schedule: Fall, annually Encourage MTAP members to submit timely research projects to NCHRP call for projects by establishing call to discuss potential research topics –Staff: MTAP Coordinator/PSG representation –Schedule: On-going 7.Federal Initiatives –NCHRP Project Updates Oversight: John Dockendorf, PA DOT

Work Plan Development in Progress Work with FTA through the SAFETEA-LU implementation process to comment and provide recommendations on useful national data and data collection administration. –Staff: MTAP Coordinator/PSG representation –Schedule: On-going 7.Federal Initiatives –NCHRP Project Updates Oversight: John Dockendorf, PA DOT

Work Plan Development in Progress