GENERAL UPDATES & REMINDERS JUDD ENFINGER

Fiscal Year-End Year-end calendar posted on Controller’s website ◦ End-Calendar End-Calendar ◦ Be sure to check for changes on a regular basis  Last update date indicated on website (you shouldn’t need to click into file) Travel year-end checklist also available; provides additional guidance for Travel Reps New year-end forms available for processing POs closed due to year-end ◦ Form not yet available but will be by the end of June Financial Reporting forms for year-end Cash on Hand, Accounts Receivable, Inventory, and Amounts Due From other Departments ◦ ◦ Format changed from PDF to Excel ◦ Please provide completed forms and supporting documentation in an electronic format 2General Updates & Reminders

OMNI Training Site Includes all OMNI training materials, news, calendars, security roles, classroom training schedules, etc. New Online Tutorials now available on these topics: ◦ Assignment of Responsibility Assignment of Responsibility ◦ Financial & Budget Position Report Financial & Budget Position Report ◦ Viewing Paychecks Viewing Paychecks ◦ Reporting Time Reporting Time ◦ eProcurement eProcurement ◦ Hummingbird DM Hummingbird DM Online Tutorials can now be viewed using any of the following browsers: ◦ Internet Explorer ◦ Mozilla Firefox ◦ Safari 3General Updates & Reminders

Utilities Blackboard Site Utilities Billing Blackboard site up & running Details of utility charges JEs ◦ Monthly and YTD reports available ◦ Historic reports also available  Monthly reports back to July 2009  YTD report for FY 08/09 No longer issuing hard copy billing reports (as of May for April reports) Contact Debbie Gill for accessDebbie Gill 4General Updates & Reminders

OMNI Security Roles Requests to add or delete roles done electronically through eORR Online Role Request in OMNI ◦ Job Aids available ◦ Accessed in the bottom left corner of OMNI Portal Page Role descriptions available via ◦ eORR ◦ OMNI HR queries  FSU_EORR_ROLE_INFO_FIN (Financial roles)  FSU_EORR_ROLE_INFO_HR (HR roles) Essential that roles be periodically monitored and maintained to ensure no one has improper access ◦ FSU_DPT_VERIFY_SECURITY_ROLES query provides information on roles by employee, prompted by DeptID ◦ Security access, including OMNI roles, should be terminated whenever employees leave your department (including transfers) 5General Updates & Reminders

OMNI Favorites Allows easy access to pages used most often Completely customizable OMNI online training available ◦ t/PlayerPackage/toc0.html t/PlayerPackage/toc0.html ◦ Select OMNI Financials – Additional Resources – Setting Favorites 6General Updates & Reminders

Departmental Queries Just a reminder that these are available A complete list of queries can be found on the Controller’s website Controller’s website Listing is categorized by query type ◦ General Accounting Services ◦ Payables & Disbursements ◦ Property Services ◦ Student Financial Services ◦ Travel 7General Updates & Reminders

Contacts Fiscal Year-End – Su Garrison, Controller’s Office ◦ ◦ OMNI Training Site – Kelley Barton, ERP ◦ ◦ Utilities Site – Debbie Gill, Utilities ◦ ◦ Queries, etc. – Judd Enfinger, Controller’s Office ◦ ◦ General Updates & Reminders