Session 7 Outline What needs to be tracked or collected? Whats available to aid with program tracking/reporting? Does data collection format make a difference? Potential tracking goals What needs to be tracked or collected? Whats available to aid with program tracking/reporting? Does data collection format make a difference? Potential tracking goals Keeping Track of it all

What Needs to be Tracked or collected? Compliance with Measurable Goals (Objectives) Implementation Schedule BMP Implementation / Data collection frequency BMP Appropriateness Assessment Inventory Status – Outfalls + HSTS Quantitative BMP data Illicit Discharges identified, action taken Alternative BMPs to be implemented Program costs- not required, maybe beneficial Compliance with Measurable Goals (Objectives) Implementation Schedule BMP Implementation / Data collection frequency BMP Appropriateness Assessment Inventory Status – Outfalls + HSTS Quantitative BMP data Illicit Discharges identified, action taken Alternative BMPs to be implemented Program costs- not required, maybe beneficial

Example Annual Report Format BMP- Submitted in SWMP Required by Permit Section Frequency- Annual required. Benefit may be to review mid-point information

Example Web page to present program Information 1. Organizes public available program information 2. Program repository/ Information portal

Whats available to aid with program tracking/reporting? Proprietary systems- Consultant based Federal Level- Environmental Decision Support Software State level systems- ASIST-Connecticut DEP Local Level – North East Ohio Regional Sewer District – Outfall & Phase II program, Miami Conservancy District – Phase II Application & Database Information System (PADIS) Proprietary systems- Consultant based Federal Level- Environmental Decision Support Software State level systems- ASIST-Connecticut DEP Local Level – North East Ohio Regional Sewer District – Outfall & Phase II program, Miami Conservancy District – Phase II Application & Database Information System (PADIS)

Key Program Decision Points to Consider Will storm water program be integrated with any existing programs?- ( GIS, Inventory, Illicit discharge data, annual reports, etc.) Will storm water data need to be extracted from existing systems? Will the storm water program be a stand alone system? Should be a scaleable system Off the shelf- seems to be preferred approach. Cost- Funding sources to Short/long term program goals- will amount of data necessitate a tracking system? Will storm water program be integrated with any existing programs?- ( GIS, Inventory, Illicit discharge data, annual reports, etc.) Will storm water data need to be extracted from existing systems? Will the storm water program be a stand alone system? Should be a scaleable system Off the shelf- seems to be preferred approach. Cost- Funding sources to Short/long term program goals- will amount of data necessitate a tracking system?

TrackingProgram Storm Water Data Example Tracking Flow of Information Linkage with Existing Systems End User Friendly BMP Evaluation Data Short/Long Term Program Costs Inventory Data Outfall Attributes Inventory Data Outfall Attributes Illicit Discharge Data Maintenance BMP Data Measurable Goal support Data Scaleable system Web based $ $,$

Does Data Collection Format Make a Difference? Keys to data collection and data format: Consistency Quality Control/Quality Assurance Checks Documented procedures Format- Standard units, frequency same, collection process same Value in viewing others format- may need to share data in future Keys to data collection and data format: Consistency Quality Control/Quality Assurance Checks Documented procedures Format- Standard units, frequency same, collection process same Value in viewing others format- may need to share data in future

Potential Tracking Goals Define level of program data/information to be generated Determine who will manage, enter, collect and organize collected information Identify in-house activities and out-sourcing needs. Develop costs associated with storm water program management. Note: Data/information collection is expensive Determine what will be done with information Define level of program data/information to be generated Determine who will manage, enter, collect and organize collected information Identify in-house activities and out-sourcing needs. Develop costs associated with storm water program management. Note: Data/information collection is expensive Determine what will be done with information

Session VII Review Needs to be tracked or collected? Available tracking/reporting programs Data collection format makes a difference Potential tracking goals Needs to be tracked or collected? Available tracking/reporting programs Data collection format makes a difference Potential tracking goals Keeping Track of it all Have we organized and put away all our tracking and reporting needs?

Questions and Answers

End of Session 7 Session 8 – Public Education Tools