1 Introduction to the German reporting system: Implementation at the federal level Hans-Jürgen Grummt Federal Environment Agency Bad Elster Branch Titel (Introduction to the German reporting system: Implementation at the federal level) Twinning-Workshop under Component 6, Activity 6.1 „Creation of a system for reporting and consumer information about water quality“ Warsaw, June 2-5, 2009

2 Content – with focus on Duties and responsibility in reporting on drinking water (i.e. water intended for human consumption) Legal basis of reporting in DE Contents and structures of a national database on drinking-water quality Responsibilities for providing information to the consumers at the federal level in terms of overall reporting and information provision to the population

3 No subjects of this presentation... … Duties of the entrepreneurs of water supply installations to inform the consumers, to notify the health offices about compliance or non-compliance of drinking water quality (including data transfer from laboratories to the local and regional authorities) … “modus vivendi” of the transfer of date and information between the local and Land authorities

4 „Review“ on German Report on DW Quality to consumers and COM included 2624 water supply installations (WSI >1000 m³/d or >5000 persons) providing million m³ per year for 65,5 million consumers (79 % out of total population) most parameters were compliant with DWD in more than 99 % of the analyses carried out only nitrate and coliform bacteria were not compliant in 1 until 2 % of the analyses 44 first or second derogations, mostly for pesticides or their relevant metabolites Format was based on EC decision from 1992/1995 on reporting on drinking water quality under former DWD from 1980

5 Duties and responsibility in reporting Report on the quality of the water intended for human consumption by the Member State to its consumers and to the COM Annual report by Land authorities to Federal Environment Agency* (UBA) / Federal Ministry for Health 2. What does the German Drinking Water Ordinance demand? 1. What does the European Drinking Water Directive demand? Information on derogations (udzielenie zgody) (in chemical parametric values) by the Member State to the COM Information on derogations (in chemical parameters) to Federal Environment Agency* / Federal Ministry for Health (BMG) Duties and responsibility in reporting in DE * Federal Environment Agency is the body notified by the Federal Ministry for Health Data basis for the German report Data basis for the communications by UBA/BMG

6 Duties and responsibility in reporting Report on the quality of the water intended for human consumption by the Member State to its consumers and to the COM Annual report by Land authorities to Federal Environment Agency* (UBA) / Federal Ministry for Health 2. What does the German Drinking Water Ordinance demand? 1. What does the European Drinking Water Directive demand? Information on derogations (udzielenie zgody) (in chemical parametric values) by the Member State to the COM Information on derogations (in chemical parameter) to Federal Environment Agency* / Federal Ministry for Health (BMG) Duties and responsibility in reporting in DE * Federal Environment Agency is the body notified by the Federal Ministry for Health Data basis for the German report Data basis for the communications by UBA/BMG Federal responsibilty State responsibilty

7 The legal basis for national reporting is the Drinking Water Ordinance (Trinkwasserverordnung – TrinkwV 2001) in force from 1st January 2003 The legal basis for national reporting is Ordinance 2001

8 The legal basis for national reporting is the Drinking Water Ordinance (Trinkwasserverordnung – TrinkwV 2001) in force from 1st January 2003 … considering DWD considering the Drinking Water Directive 98/83/EC (DWD) and corresponding decisions or guidance documents by the European Commission (COM)

9 Section 21 (2) TrinkwV 2001 Who reports to whom about water quality The health office transmits to the competent highest Land authority (yearly) the data on the quality of drinking water … (and) The competent highest Land authority transmits its (annual) report (on the quality of drinking water) to the Federal Ministry for Health* *In praxi to the Federal Environment Agency

10 In which format is to be reported Reports (about drinking water quality) shall be made using the format to be established by the COM pursuant to Article 13 para 4 of Drinking Water Directive including the minimum information detailed therein. Section 21 (3) TrinkwV 2001

11 In which format is to be reported Reports (about drinking water quality) shall be made using the format to be established by the COM pursuant to Article 13 para 4 of Drinking Water Directive including the minimum information detailed therein. Section 21 (3) TrinkwV 2001 In respect to formats and information requirements for reporting the national Ordinance refers specifically to the European DWD.

12 Article 13 (2 and 3) DWD 98/83/EC What is to be reported to whom! Member State shall publish a report every three years on the quality of water indented for human consumption with the objective of informing the consumers (i.e. report to consumers) Member States shall send their reports to the COM within 2 month of their publication

13 Article 13 (4) DWD 98/83/EC In which format is to be reported to the consumers and COM? The formats and the minimum information for the reports … shall be determine … in accordance with the procedure laid down in Article 12. i.e.: The format for reporting will be developed by the Article 12 Committee of the DWD

14 Article 13 (4) DWD 98/83/EC In which format is to be reported to the consumers and COM! The formats and the minimum information for the reports … shall be determine … and shall be if necessary be amended in accordance with the procedure laid down in Article 12. i.e.: The format for reporting will be developed by the Article 12 Committee of the DWD Guidance document on reporting under the DWD 98/83/EC published on the homepage of the GD Environment 09 May 2007

15 9 May 2007 Guidance document on reporting under the Drinking Water Directive 98/83/EC Introduction … This paper is the outcome of the work of the Subgroup. The 8th Committee of the Drinking Water Directive reached a consensus on this Guidance Document on 8 May It presents a new, table-oriented way of reporting, in line with the Drinking Water Directive and with the WISE approach for reporting … Guidance document from 9 May 2007 Information on the derogations provided under Art. 9 DWD Reports on drinking water quality under Art. 13 DWD

16 Guidance document on reporting under the DWD 98/83/EC Consultations between Federal and Länder Authorities Note of the Ministry for Health: Format on reporting of the competent highest Land authorities to the Federal Ministry of Health under Directive 98/83/EC National implementation needs: adaption to national responsibilities and national requirements for reporting in harmony with EC rules! published in Bundesgesundheitsblatt 2008 · 51: German translation by the Federal Ministry of Health: Leitfaden für die Berichterstattung gemäß Trinkwasserrichtlinie National implementation Describes the responsibility of the Member States toward the COM

17 Note of the Ministry for Health: Format on reporting... Bundesgesundheitsblatt Note of the Ministry for Health: Format on reporting...

18 BMG note Bundesgesundheitsblatt Guidance document on reporting TrinkwV 2001 Information on derogations under Art. 9 DWD and § 9 TrinkwV 2001 Reports on drinking water quality under Art. 13 DWD and § 21 TrinkwV 2001 DWD 98/83/EC

19 Distinctions in DWD and TrinkwV 2001 having influence on national and EC reporting A. Definition of water supplies and Exemptions B. Dimension of the reportable water supplies C. Parameters and parameter values

20 Distinctions in DWD and TrinkwV 2001 having influence on national and EC reporting DWD (Art. 3) … shall not apply to water from an individual supply providing less than 10 m³ a day as an average or serving fewer than 50 persons, unless the water is supplied as part of a commercial or public activity (Polskie rozporzadzenie has adopted the definition in § 3.1.) A. Definition of water supplies and Exemptions TrinkwV 2001 doesn‘t exempt any individual water supply (in respect to its water volume) … defines water supply installations a)from which more than 1000 m³/year of water are supplied b)from which not more than 1000 m³/year of water are supplied c)of the domestic distribution system of letter a) and b) (1000 m³/year = 2,7 m³/day)

21 Distinctions in DWD and TrinkwV 2001 having influence on national and EC reporting DWD (Art. 13) … report shall include all individual supplies of water exceeding 1000 m³ a day as an average or serving more than 5000 persons B. Dimension of the reportable water supplies (1) TrinkwV 2001 (§ 21) … the health offices... and the land authorities transmit data (report) on water quality water from supply installations … more than 1000 m³ per year (> 2,7 m³/d)

22 Distinctions in DWD and TrinkwV 2001 having influence on national and EC reporting DWD (Art. 9) Information on derogations to COM 1st derogation individual supplies exceeding 1000 m³ a day as an average or serving more than 5000 persons 2nd and 3rd derogations individual supplies exceeding 10 m³ a day as an average or serving more than 50 persons B. Dimension of the reportable water supplies (2) TrinkwV 2001 (§ 9) Information on derogations to UBA/BMG 1st, 2nd and 3rd derogations water from supply installations more than 1000 m³/year (>2,7 m³/d)

23 Distinctions in DWD and TrinkwV 2001 having influence on national and EC reporting DWD (examples) Coliform bacteria: Indicator parameter Trihalomethanes: 100 µg/l Ammonium: 500 µg/l (no geogenic excess value) Sulphate: 250 µg/l (no geogenic excess value) Colony count 36 °C: only for bottle water C. Parameters and parameter values Member States shall be entitled to set more stringent or additional parameter values TrinkwV 2001 (examples) Coliform bacteria: microbological parameter Trihalomethanes: 50 µg/l Ammonium:500 µg/l geogenic excess value 3000 µg/l Sulphate:240 µg/l geogenic excess value 500 µg/l Colony count 36 °C: additional IP no abnormal change Iron and manganese: geogenic excess values only for individual supplies <2,7 m³/d (nonrelevant in reporting)

24 Principles in national reporting 1 Principles in line with the EC Guidance document on reporting o The report shall cover water intended for human consumption. o Reporting shall be kept as simple as possible. o Data should be presented in an easily understandable format. o The data to be submitted by MS to the COM shall be the minimum necessary to demonstrate compliance with the DWD. o MS are responsible for the accuracy of the data and for reporting to the COM. o Reporting shall be in an electronic format. In context with WISE a long term aim for MS will be to store information in national databases accessible through the internet by the COM (and consumers, regional authorities …).

25 Principles in national reporting 2 o MS shall aggregate regional or federal reports into a national report. In Germany the Länder are in charge of enforcement of the Drinking Water Ordinance. This means that the (16) competent highest Länder authorities are the enforcement authorities (not the federal ministry). Adoption of GD to national responsibilities and requirements for reporting in line with the EC regulations and the national (federal) specifics

26 Principles in national reporting 3 Principles in line with the national specifics o The Länder are responsible for the accuracy of the data and for reporting to Federal Ministry for Health o The Federal Environement Agency is the addressee for the information on derogations and for the reports about drinking water quality. o In line with requirements of DWD, Guidance document (and TrinkwV 2001) the Länder authorities inform on water supply zones (WSZ) >1000 m³/d or >5000 persons in EC format. o For the purpose of reporting a water supply or water supply installation is a WSZ (under Annex II Tab. B1 Note 1 DWD). Domestic distribution system (under TrinkwV 2001 a descrete water supply installation) is part of WSZ.

27 Principles in national reporting 4 Principles in line with the national specifics o Data on water quality (to be submitted by Germany to COM) shall to be in compliance with DWD (i.e. DWD parameters, monitoring frequencies according to DWD, allowance for reduction of analyses required under DWD).

28 Topics in national reporting o Tab 1: General information on drinking water supply arrangements o Tab. 2: Information on WSZ not compliant with the monitoring frequency o Tab. 3a: Summary information on drinking water quality in WSZ o Tab. 3b: Information given on product specified parameters Acrylamide, Epichlorohydrin and Vinylchloride o Tab. 3d: Information on results of all investigations in case Clostridium perfringens is not compliant o Tab. 4: Information on (each) non-compliance of drinking water in WSZ; including those covered by a derogation o Tab. 5-7: Codes (for non-compliance, remedial actions and timeframe of corrective actions o Tab. 8 and 9: Reorting on drinking water quality to the public: Type and location of information available Reporting formats are defined trough tables

29 Table 1 (General information on WSZ, water sources, authority) Table 1 General information on drinking water supply arrangements (… Information on WSZ >1000 m³/d or >5000 persons) 1.1Land 1.2Total population in Mio. 1.3Number of WSZ 1.4Water supply zones Name of WSZ Codes of WSZResident population Volume of water supplied in m³/d NUTSID …. 1.5 …. 1.9 Water sources % groundwater, surface water and other sources andere Website address for public acces to the database of the Land Name, addresse, contact person of the State authority

30 Table 2 (Annual monitoring in water supply zones not compliant) Table 2 Annual monitoring in water supply zones not compliant with the monitoring frequency (Information on number of analyses carried out compared to the number of analyses required) Year Name WSZParameter concerned Number of analyses required Number of analyses done The number of analyses required takes account of all allowances for reduction in accordance with TrinkwV 2001 provided that the number of analyses cannot be shown in accordance with the DWD.

31 Table 3a (Summary information on drinking water quality in WSZ) Tabelle 3a Summary information on drinking water quality in water supply zones >1000 m³/d or >5000 persons Land and year ParameterNumbers of WSZ monitored (WSZ of Tab.1) Numbers of WSZ with Non- compliance Numbers of analyses (1) Numbers of analyses with Non- compliance (2) (as previos colume) …caused by insuf- ficient DDS % of analyses complying ….Microbiological parameters ….Chemical parameters ….Indicator parameter - The number of analyses required takes account of all allowances for reduction in accordance with TrinkwV Non-compliance in reference to DWD parameter value

32 Table 3b (Information given on the three product spezified parameters) Table 3b Information given on the product specified parameters Acrylamide, Epichlorohydrin and Vinylchloride ParameterText explaining how the provision is fulfilled Acrylamide Epichlorohydrin im Textformat Vinylchloride Acrylamide, Epichlorohydrin and Vinylchloride don‘t have to be analysed in water, but the parameter value must be calculated according to product specification of corresponding polymer in contact with the water.

33 Table 3c (Further optional comments from the relating to Table 3a) Table 3c Further optional comments from the Land relating to Table 3a: Summary information on drinking water quality...

34 Table 3d (C. perfringens) Table 3d (for optional use) Information … on non-compliance … Clostridium perfringens … agreeable to DWD and TrinkwV 2001: In the event of non-compliance with this limit value, the competent authority arranges for investigations into the supply system … Land must include the results of all investigations in the report Art.13 DWD Name of WSZ Date of first detection of non-compliance Results Cause(s) for non-compliance Codes for drawbacks in resource protection, in treatment, in distribution network Remedial actions to restore the drinking water quality Codes for resource protection, improvement of the treatment, maintenance of the distribution network, added monitoring, added disinfection, other remedial actions Free-text field: Obligatory, if tabular form is not used

35 Table 4 (Information on non-compliance of drinking water in WSZ) Table 4 Information on non-compliance of drinking water in WSZ >1000 m³/d or >5000 persons Land and year WSZParameter Land derogation reference if applicable Population concerned by non-compliance Total number of analyses Number of non-compliance Results min, med, max Cause for non-compliance (Code), remedial actions (Code), timeframe of corrective actions (Code) - All results non-compliant with DWD parametric values are to report including those covered by a derogation. - Codes (for non-compliance, remedial actions and timeframe of corrective actions) set out in separate tables

36 Table 5 (Codes for causes) Table 5 Coding system for the causes of non-compliance Description of cause Code C1 to C5 for catchmente.g. pollution, natural (hydrogeological) effects, malevolent action Code T1 to T7 for treatmente.g. unsufficiancy of the treatment, acut breakdown or failure, human error Code P1 to P6 for public networke.g. contamination, cross connection, biofilm presence Code D1 to D6 for domestic distribution system e.g. external contamination, cross connection, biofilm production

37 Table 6 and 7 (Codes remedial actions, timeframe) Table 6 Coding system for Remedial actions in case of non-compliance corresponding to Tab. 5 there are codes for Catchment Treatment Public network Domestic distribution system, and Security measures to prevent unauthorisied access Emergency actions for the consumers’ health and safety Table 7 Coding for the timeframe of corrective actions S: short-term, i.e. not more 30 d M: Medium-term, i.e. >30 d; <1 a L: long-term, i.e. more than 1 a

38 Informationen on derogations in accordance with Art. 9 of the DWD and Section 9 TrinkwV 2001 (only for chemical parameters) Reporting on derogations is not (only) part of the report and separate forms are provided for this purpose.

39 Informationen on derogations in place in accordance with Art. 9 of the DWD (only for chemical parameters) Form D2 – Second derogation (Art. 9 para 1) Derogation concerning an individual supply of water >10 m³/d or >50 persons This form is sent to UBA/BMG within 4 weeks (within 2 month to COM) Form D1 – First derogation (Art. 9 para 7) Derogation concerning an individual supply of water >1000 m³/d or >5000 persons This form is sent to UBA/BMG within 4 weeks (within 2 month to COM) Form D3 – Request for a third derogation (Art. 9 para 2) Derogation concerning an individual supply of water >10 m³/d or >50 persons This form is sent to UBA/BMG at least 5 month before the derogation is required (at least 3 month to COM)

40 Information on derogations in place in accordance with Art. 9 of the DWD (only for chemical parameters) - Water supply zone Name of WSZ Geographic coordinates Resident population of WSZ Population concerned Total volume of water supplied - Responsible authority Name, addresse, contact person Remarks to parameter and grounds - Parameter concerned - Value fixed for derogation - Start and end date of derogation - Number of analyses - Relevant monitoring results: Min., Med., Max. - Grounds for derogation - Description of proposed remedial action, including timetable - Proposed monitoring scheme Principle construction of form D1 – D3

41 Informationen on derogations in line with TrinkwV 2001 TrinkwV 2001 defines water supply installations a)from which more than 1000 m³/year (>2,7 m³/day) of water are supplied b)from which not more than 1000 m³/year (<2,7 m³/day) of water are supplied Land informs the UBA/BMG on any first, second or third derogation concerning an WSZ > 2,7 m³/d UBA/BMG inform the COM on any first derogation concerning an WSZ >1000 m³/d or 5000 p. on any second or third derogation concerning an WSZ >10 m³/d or 50 p.

42 Summary 1 1. Information (by local authorities) on derogations (to land authorities) from land authorities to Federal Environment Agency/Federal Minsitry for Health in line with section 9 TrinkwV 2001 concerning WSZ >2,7 m³/d From Federal Minsitry for Health to KOM in line with Art. 9 DWD 1. derogation WSZ >1000 m³/d or >5000 persons 2. or 3. derogations WSZ >10 m³/d or >50 persons 2. Annual report on drinking water quality by the Land authorities to UBA / BMG in line with section 21 TrinkwV 2001 and Art. 13 DWD WVG >1000 m³/d or >5000 persons 3. 3-year-report on drinking water quality by the Federal Government to consumers and to COM in line with Art. 13 DWD WSZ >1000 m³/d or >5000 persons Format for Reporting

43 Summary 2 (For the Länder) Optional Format for Reporting 4. Annual report on drinking water quality by the Land authorities to UBA and BMG in line with section 21 TrinkwV 2001 concerning WSZ >2,7 m³/d (1000 m³/a) but <1000 m³/d or <5000 P.

44 Thank you very much for the attention!

45 Definition of a Water Supply Zone A supply zone is a geographically defined area within which water intended for human consumption comes from one or more sources and within which water quality may be considered as being approximately uniform.