1 BCcampus | connect. collaborate. innovate. Page | Strategic Council Meeting 7 March 1, 2013 BCIT Downtown Campus 0900 – 1230h

2 BCcampus | connect. collaborate. innovate. Page | Proposed agenda TimeItem 0830h Refreshments and greetings 0900h Proposed agenda Review of meeting notes 0915h Follow-up items from September 26, 2012 meeting 0945h Draft BCcampus Fiscal Year Plan for h Break 1045h BCcampus Strategic Plan Refresh 1115h Operations update: challenges and opportunities 1145h Recognizing Council members with terms expiring March 31, 2013 New Council Member nominees 1200h Wrap-up, interim tasks, and identification of next meeting date Adjourn and light lunch

3 BCcampus | connect. collaborate. innovate. Page | Meeting notes and attachments September 26, 2012 meeting notes were distributed for review and/or comment Attachments and links included: Executive summary of AB-BC Managing Online Learning Survey 2012 (Follow-up item from Meeting 6) BC Post-Secondary Leadership Council speaking notes (related to follow-up item from Meeting 6) BCcampus draft Fiscal Year Plan for (Fiscal Year Plan item) Letter from BC Academic Health Council to BCcampus re. transition of two of its services, HSPnet and Practice Education, to BCcampus (Operations Update) David Porter

4 BCcampus | connect. collaborate. innovate. Page | Follow-up item 1 Management of online learning survey Survey of BC and Alberta post-secondary institutions about the management of online learning Themes: –Policies, Plans, Budgets –Governance –Credentials, Programs, Curricula –Technology Infrastructure –Staffing and Resourcing –Practices –Futures Executive summary distributed

5 BCcampus | connect. collaborate. innovate. Page | Follow-up item 2 BCcampus annual report BCcampus annual report Revised based on feedback from Council Members at Meeting 6 Added section dealing with challenges facing the PSE system in the educational technology domain Published and available as a PDF from BCcampus.ca website

6 BCcampus | connect. collaborate. innovate. Page | Follow-up item 3 Council membership and term of appointment Council members were asked whether they intended to renew or end their term based on updated Council terms of reference Council MemberMembership Term Expiry Date David Bogen (ECUAD) / Judith Murray (TRU)March 31, 2015 – 2-year renewal Susan Brown (AEIT)AEIT Appointee Anna Kindler (UBC)March 31, 2014 – 1-year extension Bill Krane (SFU)March 31, 2015 – 2-year renewal Scott McAlpine (Douglas)March 31, 2015 – 2-year renewal Dawn Minty (AEIT)AEIT Appointee Ralph Nilson (VIU)Term expiring March 31, 2013 Nick Rubidge (CoTR)Term expiring March 31, 2013

7 BCcampus | connect. collaborate. innovate. Page | Draft fiscal year plan BCcampus fiscal year plan Fiscal year plan outlines planned BCcampus activities matched to services and specifics expressed in government letter of expectations (GLE) from AEIT A key issue is this year’s plan is the need to expend reserve funds in order to balance our budget against an expanding scope of operational activities and expectations, and for BCcampus to coordinate and provide infrastructure for new services including the open textbook program and health-related education system services

8 BCcampus | connect. collaborate. innovate. Page | Draft Fiscal Year Plan Scope of BCcampus activities as of January 2013

9 BCcampus | connect. collaborate. innovate. Page | Draft fiscal year plan

10 BCcampus | connect. collaborate. innovate. Page | Break and refreshments 15 minute break recommended After break –Renewing BCcampus strategic plan 2013 – 2016 –Operational updates, challenges, and opportunities

11 BCcampus | connect. collaborate. innovate. Page | BCcampus strategic plan refresh BCcampus strategic plan We revise and update the BCcampus strategic plan on a rolling 3-year basis (“an evergreen plan”) Approval of the strategy is planned for May/June 2013 Council meeting Plan will be published and available as a PDF from BCcampus.ca website in summer or early fall 2013

12 BCcampus | connect. collaborate. innovate. Page | Strategic plan refresh for

Business models for shared services 13 BCcampus | connect. collaborate. innovate. Page | Deloitte transformation report Shared instructional systems Educational services Twitter comment: “wow, that report is stunningly bland & uninventive. Almost like it was written by consultants with no understanding of the sector...”

BCcampus Strategic Plan Coordinated approach to student-facing system services – “federated services” Education planning Application services Program, course and section finder StudentAid services Practicum placement services (HSPnet) Library and tutoring support Transfer guide Transcript services Shared and collaborative services Collapse services from multiple system agency providers Use a lifecycle approach to development Consider hand off to ongoing business partners BCcampus Strategic Plan Open textbook program Ongoing identification, adoption, adaptation and creation to reach a 40 textbook target Coordinated approach with other jurisdictions High impact AND high enrolment Professional learning and development for online learning Provincial online instructional skills workshops (ISW) Provincial online instructor diploma program Modeled on program Clearinghouse for online learning trend data and system survey data Annual survey on management of online learning Smaller quarterly surveys on specific topics 14 BCcampus | connect. collaborate. innovate. Page | BCcampus strategic plan themes

15 BCcampus | connect. collaborate. innovate. Page | Operations update 2013 Curriculum services and applied research Student services and data exchange Shared and collaborative services Challenges Opportunities Challenge Target participants Outcomes sought Crowdsource ideas Resource and Implement

16 BCcampus | connect. collaborate. innovate. Page | Open development Open textbook program –Sub-committee formed with 16 members Co-chaired by Dr. Bill Krane (SFU) and Dr. Alan Davis (KPU) Meeting 1 took place on Feb 19 –Call for Proposals for first 10 of 40 open textbooks / resources BCcampus recommends April 2013 Adopt, adapt and test is strategy –Currently using Pressbooks.com Canadian open textbook authoring platform for pilot testing BCcampus

17 BCcampus | connect. collaborate. innovate. Page | Professional learning Open and collaborative practices remain a focus –BCcampus staff continues to promote and provide professional workshops and resources for institutions, faculty and instructors on open educational resources as an alternative approach to curriculum and instructional resource development.

18 BCcampus | connect. collaborate. innovate. Page | Professional learning Open and collaborative practices remain a focus –BCcampus staff continues to promote and provide professional workshops and resources for institutions, faculty and instructors on open educational resources as an alternative approach to curriculum and instructional resource development.

19 BCcampus | connect. collaborate. innovate. Page | Professional events FTF Events –October 15, 2012 Creative Commons Canada Salon at SFU W2 –October 16-18, 2012 OpenEd 2012 at UBC Robson Square Provincial open education seminar for senior administrators –October 31-Nov. 2, 2012 WCET 2012 –February 12-15, 2013 Canada MoodleMoot 2013 Open Textbook Events –3 open textbook adoption workshops (TRU, UNBC and KPU) –Another planned for Camosun –We will run ISWO in March 2013 as part of the move to providing a provincial level faculty development series about effective instruction online Photo via BCcampus

Business models for shared services 20 BCcampus | connect. collaborate. innovate. Page | Deloitte transformation report Shared instructional systems Educational services

21 BCcampus | connect. collaborate. innovate. Page | Student and data exchange services Goal: Achieve systemic benefit, good user experiences and demonstrate institutional value Challenge: Uneven user experience with ApplyBC Opportunity: Create more seamless process Wins: Better branding for SFU and improved value for ApplyBC Improved fee collection process (potentially ~$1.6M/yr; fully PCI compliant) Shared development, maintenance provides significant cost savings across participating institutions Next: Transcript integration (BC PSI, BC high school, other Canadian institutions)

22 BCcampus | connect. collaborate. innovate. Page | HSPnet Practicum placement network New opportunity arising from dissolution of BC Academic Health Council

Continuing synergies Integration with student information systems (SIS) Integration with collaborative programs Integration with OPDF and open textbook programs New services Kaltura - streaming media services WriteAway launched Feb. 25, 2013 Potential new services Home and community care programs HSPnet Practice Education 23 Page | BCcampus | connect. collaborate. innovate. Adobe Connect Shared and collaborative services

Business models for shared services CURRENT status –Some institutions incented –Some institutions receive free service –Systemic development benefiting multiple institutions funded PRINCIPLES moving forward: –Collaborative educational SERVICEs –Scalable, sustainable, systemic shared service (s5) –Appropriate blend of incentives, base funding, and cost recovery –Life cycle, business model, TCO approach –Consortium sourcing solutions and participatory governance IMPLICATIONS: –Some institutions may lose or have reduced incentives –Some institutions who have free service may need to contribute to service operation 24 BCcampus | connect. collaborate. innovate. Page | Shared and collaborative services CC-BY-SA, via Wikimedia Commons

BCcampus is currently coordinating the resource development process for Home and Community Care: Care Management Strategy Practice Education bridges MoH, AEIT, regional health authorities, First Nations, and others Alignment with collaborative and shared services 25 Page | BCcampus | connect. collaborate. innovate. Practice Education: Health programs

26 BCcampus | connect. collaborate. innovate. Page | Next meeting/s and follow-up items Proposed dates for next meetings –May / June 2013 Approval of updated strategic plan Approval of annual report draft –October / November 2013 Mid-term review Fiscal plan presented Adjourn