CR TOOLKIT WORKSHOP LOCAL INSTITUTIONAL ANALYSIS Ref ICMM Toolkit # 8 Trainer: Joshua Dimel Date: 04 September, 2013, Venue CR Conference Tabubil 1

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Presentation Outline  Description and Purpose  Objective of the Presentation  When and How to use this tool o Step 1 o Step 2  Group Exercise and discussions  End of Presentation 3

Objective of the Presentation The objective of the presentation is to get the participants; 1. Become familiar and understand what Institutional Analysis is. 2.Can be able to apply the tool. 4

Description  Institutional analysis as a process for identifying: o institutions present in and around a community, o Importance of each institution, o the relationship to each other and, o who participates in them.  Institutions include: o schools, o churches, mosques, o Community groups - sports, youth, women’s, o Cultural Organizations o fishing or farming co-operatives, o businesses or companies o government offices 5

6 Purpose  I dentify and describe the institutions in their community: o their function o their important in relation to other institutions and o how central or peripheral they are to the community’s life.  assessment and planning i.e community institutions that play an active role in development activities and thus need strengthening  Reveals who the community members consider to be influential, beyond those who appear to be in charge at first glance.

7 When to use this tool  During community planning workshop: o lead up to a Community Action Plan (CAP) (see tool 16), o When considering community development programs, and  Encourage active engagement of community in the planning process.

8 How to use this tool  Use Venn diagram, or different-sized circles to represent each institution

Step 1  Using pre-prepared paper circles of different sizes, members of the community choose a circle to represent an institution that is important to them.  Ask them to explain the role of that institution and why they have chosen a particular size of circle to represent its relative importance.  Different community members often challenge the size of circles chosen and lively discussion ensues. 9

Step 2  Once all institutions are represented by a circle whose size has been agreed upon, draw a large circle on the ground representing the community and ask the community members to place the institutional circles either inside the circle, outside the circle or straddling the boundary, indicating how central each institution is to the community (see Figure 1)  The relationship between various institutions may also be described by the distance between the circles. 10

Figure 1. Example of An Institutional Diagram 11

Group Exercise Instruction: In a joint session, you are task to analyse OTML as an institution by following the steps discussed in the presentation. Steps: 1.Choose a circle to represent an institution important to CR within OTML operation. 2.Explain the role of that institution and why you have chosen a particular size of circle to represent its relative importance. 3.After you have picked the different sized institutional circles, place them either inside the large circle provided, outside the circle or straddling the boundary, indicating how central each institution is to OTML. 4.Then draw lines to indicate their relationship through identifying the distance between the circles. We should have an institutional diagram similar to the one presented in figure 1, slide 9. 12

13 Thank you. Any Questions(?) or Comments End of Presentation

SUMMARY OF THE PRESENTATION 1.What was the plan? The plan was simply to read through the ICMM Community Development Toolkit, understand the topic given and present it as a Trainer of Trainees. 2. What happened? I was tasked to present CD Toolkit No.8 on Institutional Analysis. The topic was read, contents understood and the presentation delivered. As part of the presentation, the participants were given a practical exercise purposely to understand the toolkit and apply it during Community Development Planning Process. 3. What went well? Generally, the presentation was good. This was also highlighted by the participants during the evaluations and the ratings given. Team participation was seen throughout the presentation. 14

SUMMARY OF THE PRESENTATION-CONT.. 4. What I didn’t like? Several things did not turn out the way I expected during the presentation. Participants expectations were too high and at some point too critical without considering the overall exercise as a training session. During the group exercise, it was observed that my understanding of the tool and what I expected the participants to do did not go down well with some participants. 5. Lesson Learnt. Some of the lessons drawn from the training are; Always be in control of the presentation as the presenter. Set definite ground rules for participants to follow. Never assume you are speaking louder. Make sure to ask the participants whether you are being heard clearly during the presentation. Some participants can be too critical. Be patient and deliver the presentation and achieve the aim of the presentation. 15

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