©SHRM 2010 State Leadership Conference – An Overview Phyllis Shurn-Hannah, SHRM NE Field Services Director

©SHRM 2011 Agenda WHY have a Leadership Conference WHO should attend HOW to plan CONTENT

©SHRM 2011

PURPOSE To introduce new chapter and state leaders to the role of a SHRM volunteer. This is the opportunity to introduce volunteerism and responsibilities of volunteering to new and returning volunteers.

©SHRM 2011 Volunteer Responsibilities

©SHRM 2011 Top 10 Reasons People Volunteer 1. I felt it is important to help others 2.I can do something for a profession or cause that is important to me 3.I feel compassion toward people in need 4.Volunteering allows me to gain a new perspective on things 5.I can explore my own strengths 6.I can learn new skills through direct, hands-on experience 7.Volunteering makes me feel needed 8.Volunteering brings me satisfaction or recognition that I do not get at work 9.I can make new contacts that might help my business or career 10.Volunteer experience looks good on my resume 6 ASAE: The Decision To Volunteer

©SHRM 2011 Who Should Attend

©SHRM 2011 Attendees Chapter Presidents Chapter volunteers State Council Volunteers Potential Volunteers SHRM At-large

©SHRM 2011

Planning Tips Start your planning process early Identify a person and/or committee to lead this initiative Identify your audience identify a date that does not conflict with major chapter programming Prepare a draft agenda early – this will help in determining the space you will need and the time needed to cover the content Who will present the content - volunteers, SHRM staff, external Theme /focus (Membership, WFR, etc.) Partnering with other neighboring states

©SHRM 2011 Determine the financial philosophy and goals of the meeting Review records from previous meetings and compare budgets v. actual costs Clarify authorization and decision making Managing the Budget Considerations: Will the state absorb all costs Chapters pick-up registration fees Lodging costs Vendors – to off-set costs Budgeting Factors

©SHRM 2011 Planning the Budget How do we cover the costs: Best Practices: State Councils: Chapter Presidents – Registration, travel & hotel Expenses Chapters pay expenses for additional volunteers All Volunteers – Gratis All attendees (At-large and potential volunteers) Vendors Participants

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Volunteer Leadership Structure SHRM ® Board Regional Councils State Councils Local Chapters Staff Support Special Expertise Panels Corporate Social Responsibility Employee Health, Safety & Security Employee Relations Ethics Global Human Capital Measurement/HR Metrics Labor Relations Organizational Development Staffing Management Technology & HR Management Total Rewards/Compensation & Benefits Workplace Diversity Governance Committee* Membership Advisory Council Members *Governance Committee approves appointment of members to special expertise panels.

©SHRM 2011 Required Content SHRM Organizational Structure SHRM Volunteer Leader Resource Center (VLRC) State Council’s Goals and Objectives Membership Goals and State Process Recruiting and retaining members Resources; social medias; at-large; chambers; Best Practice Sharing SHAPE Requirements Overview of CLA’s

©SHRM 2011 Additional Content Roberts Rule of Order Defining Roles and Accountabilities Being a Proactive and Ethical Volunteer Leader Building, Growing and Retaining Chapter Membership Assessing and Developing Leadership Skills The Importance and Value of a Legislative Committee Succession Planning, Indentifying and Developing New Leaders Financial Issues and your Chapters’ Fiscal Responsibility Developing High Quality Programming and Marketing it to your Membership Strategic Planning Incorporation/Taxation Social Media and Recruiting Members Effective Leadership Skills for Guiding a Volunteer Organization

©SHRM 2011 Sample Agendas Agenda - MN Leadership Conference (1-1/2 days) Sunday – January 17 th (All Leadership Meetings are held in Hotel Conference Rooms) 12:00 – 1:15 p.m. Registration 1:00 – 1:05 p.m. Welcome to Leadership Conference 1:05 – 3 p.m.Leadership Skills (2 HRCI Strategic Credits) 3:00-3:15Break 3:15 – 4:30 p.m.Break Out Sessions (Membership, Financial, Succession Planning) 4:30- 5:30pm SHRM as a Resource & SHAPE - FSD Questions & Answer Session 5:30 – 5:40 p.m. State Conference (Duluth) Update – 6:00 – 8:00 p.m.Buffet Dinner (Murder Mystery) Monday – January 18 th 7:00 – 8:15 a.m.Breakfast Buffet 8:30 – 8:45 a.m.State Director Welcome 8:45 – 9:15 am State Council Meeting 9:15 -10:30 a.m. Updates by State Council Directors 10:30 – 10:45 a.m.Break 10:45 – 11:15 a.m.Legislative Update – Larry Bourgerie 11:15 – NoonOpen Forum – SHRM - FSD Noon – 1 p.m.Lunch Buffet 1:00 – 2:00 p.m. From the top – FSD Volunteer Leaders’ Resource Center (VLRC) SHRM Year In Review 2010 Schedule – reports, checks, payments, etc. 2:00 – 2:15 p.m. Closing Remarks/Adjournment

©SHRM 2011 Sample Agendas

©SHRM 2011