Final Documents Brendan S. Duffy

1. Scope 2. Communication: Gantt Chart 3. Cost Estimate 4. Procurement 5. Data Access Workflow 6. Risk Management 7. QA/QC 8. Pain Points 9. Lessons Learned 10. Next Steps & Commitments Table of Contents

Gantt Chart

Cost

Design Standard contract: External Reference File(s) (xref(s)) Bounded Scale National AutoCAD Standard Naming Convention Evaluation Form O&M’s Design Standards Developing Central Repository: User Agreement Form Data Request Form Acquiring and updating information (versioning) Procurement

Data Access Workflow

Potential Risks: 1.Not getting full membership buy in 2.Processes created from this project might get vetoed 3.Data might get into the wrong hands, posing major security risks 4.Investing time and effort without finding benefit 5.Wrong data formats 6.Cost Justification Impact Risk Management LowMediumHigh LowRisk 6Risk 2 Risk 3 MediumRisk 4Risk 1 HighRisk 5 Probability

Developing an Action plan: Document Standardization & Implementation Training and education for security Train PM's on how to check for proper documents Train consultants for documents requirements Tracking QA/QC: Scatter diagram user experince using central repository Cause-and-effect-diagram QA/QC

 19 Process Steps  Process Times  Touch (Ideal) Time: 10 days – 4 months  Process (Current) Time : 6 weeks – 14 months  Wait Time (Between Steps) : 18 months – 3 years Current State

Team

Launch

7 Pain Points / Issues 45 Ideas for Improvement Pain Points

On the Right Track AutoCAD vs Better Homes and Gardens Methods and procedures make things easier Trust employees Already solving problems Lack of Teamwork didn’t work Asking questions is not a lack of respect We’re a great group! Lessons Learned

Team Commitments: Within two weeks we will: Be huddling weekly Have a rudimentary visual board up and will use it during huddles All huddles will be held at our visual board At the 30/60/90 day Step Backs Team will step back (pause and look at the big picture), reflect and make any needed adjustments Provide an update to our sponsors, key customers and process partners Team is asking for their Leaders’ commitment, in the next 90 days, to: Attend the 30/60/90 day Step Backs Respond to any escalation(s) or call(s) for help from the team Nest Steps & Commitments