APPR Workshop Teacher/Course Collection Presented by Helene Karo Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516)

2 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Overview of Collection Goal: to collect data for teacher and principal evaluations –Staff snapshot –Course information –Staff student course data linkages –Principal responsible for a school building – data accessed through SEDREF For 11-12: Classroom Teachers and their respective principals in grades 4-8 ELA and math will be evaluated. –20% will be based on student growth on state assessments –20% will be based on locally selected measures of student achievement that are determined to be rigorous and comparable across classrooms –60% will be based on other measures of teacher/principal effectiveness For 12-13: All classroom teachers and principals in school districts and BOCES and if the value-added growth model is approved: –25% will be based on value-added student growth model on state assessments –15% will be based on locally selected measures of student achievement that are determined to be rigorous and comparable across classrooms –60% will be based on other measures of teacher/principal effectiveness

HR / Financial System Staff Evaluation Rating Staff Snapshot (12-13) Student Information System Student Demographics Student Enrollment Program Fact Course Staff Snapshot (Teacher ID) Staff Student Course Student Grade Detail Assessment Fact Accommodations Level 0 Validation Checks and Error Message Level 1 BOCES Central Database Level 2 (SED) State Database Special Ed. System Special Ed. Snapshot Special Ed. Events Program Fact Scoring Vendor NYSSIS (NYS Student Identification System) Generates and assigns unique statewide student IDs. Test Scoring 3-8 Assessment NYSESLAT NYSAA IDW L2RPT L2RPT reports are designed to help verify a variety of data in support of accountability and other reporting requirements. Teacher Roster Reports Data moves once a week Assessment Scan sheets Teacher PIN# generated to create accounts SIRS

4 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) How Are Data Being Collected? Teacher Student Data Linkage (TSDL) data collection is drawing from the master schedule. It must be constructed so that all teachers are assigned to the courses and students are enrolled in the courses. Previously, elementary grades, in general, were not usually scheduled. Now elementary courses need to be scheduled so that: –Course duration can be collected –Student attendance (for seat time) in the course can be collected –Teacher and student start and end dates can be collected.

5 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) How Are Data Being Collected? What needs to be determined to set up your master schedule? –The amount of time a course meets daily or, the weekly average for the course. –Instructional calendars, or the total number of days that a course is scheduled to meet.

6 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) How Are Data Being Collected? Districts do not have to change how they currently report attendance.

7 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) What Data Are Being Collected? NYSED is only collecting linkage duration information for courses ending in a State assessment in For 12-13, TSDL will be collected for all classroom teachers. For 12-13, master schedules on the elementary level will include not just ELA, math and science, but music, art, phys ed, etc.

8 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) How Are Data Being Collected? Internal processes should be established to make sure data are being reviewed and corrected on a regular basis. Master schedules must be maintained. Any changes to student or teacher data must be corrected. Internal attendance policies should be established or reviewed to determine when a student is considered absent from a course: –Because the student has been pulled out for instruction –Because the student came in late –Because the student was not in attendance for the whole course

9 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Comprehensive Course Codes Currently 24 course codes are available for TSDL reporting. They include codes for ELA, math, science and Regents courses. For 12-13, a comprehensive statewide course catalog has been adopted by NYSED to ensure comparability among schools and districts using the NCES SCED course catalog.

10 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Collecting Teacher/Course Data In SIRS “Guidance on New York State’s Annual Professional Performance Review for Teachers and Principals to implement Education Law 3012-c and the Commissioner’s Regulations” (April 2012) Field-Guidance.pdf Section “L” is now section “M.”

11 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Collecting Teacher/Course Data Into SIRS Goal: Establish link between teacher assignment, student enrollment and student attendance over the duration of a course. SIRS already collects the following student data: –Demographic –Enrollment –Program Services –Assessment Now SIRS is also collecting –Staff data –Course data –Staff Student Course data

12 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Collecting Teacher/Course Data Into SIRS For these data are coming from the SMS or Special Ed System For 12-13, NYSED will be collecting the following additional teacher data in the Staff Snapshot: –Original Hire Date –Tenure Date –Exit Date, if applicable So for 12-13, the Staff Snapshot data will most likely be pulled from the Human Resource System or another program of districts choosing that holds staff information.

13 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Collecting Teacher/Course Data In SIRS Two purposes for collecting TSDL: –For teacher/principal evaluation purposes –For research purposes

14 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Collecting Teacher/Course Data In SIRS Two types of reports: –Basic roster information: purpose, to check that students are correctly linked to teachers with correct beginning and end dates –Linkage Durations (for research purposes, only for 11-12): purpose, to show the total course time, prior to the administration of the assessment or the end of the school year, that each student was linked to the teacher.

15 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Verifying Teacher/Course Data In SIRS The accuracy of basic roster information is dependent upon: –The creation of an accurate master schedule that includes all teachers assigned to all students enrolled in those courses. –The ongoing maintenance of both the master and student schedules, including entry of start and end dates when students drop or add courses or teacher assignments change.

16 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Verifying Teacher/Course Data In SIRS The accuracy of linkage duration information requires accurate basic roster information as well as –Duration adjustments—if teacher or student participates in course only a portion of the time. –Student course attendance. SMS calculations should be checked to make sure calculations are accurate.

17 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Verifying Teacher/Course Data In SIRS Teacher-Student Roster Verification Reports are available in L2RPT and are refreshed weekly. These reports should be verified by your District Data Coordinator (DDC) and/or building level data coordinators.

18 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Teachers Must Verify Data As per NYSED regulations, teachers must be involved in data verification. Teacher-Student Roster Verification Reports for teachers are available on the Education Data Portal (EDP). Reports are refreshed weekly.

19 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Teacher Unique IDS Teacher IDs need to be unique in the district. The same Teacher ID should be used in your Student Management System and in your Human Resource system. –We suggest you use the Teach ID. You may use a local ID that has been mapped to the Teach ID. –Your teachers’ names will display in Roster Reports as they appear in the Teach System. –Teachers should be instructed to update their names in the Teach System if necessary.

20 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Teacher PINS In order for teachers to be able to create accounts in the Education Data Portal they will need PIN numbers Your district will receive Teacher PINS when staff student course data have been loaded into SIRS at level 2.

Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) How a PIN Is Generated Once the required information is loaded into SIRS, at Level 2, a unique PIN will be generated for each teacher. As additional staff files are moved up to Level 2, new PINs will be generated. PINs will be generated on a weekly basis. When PINs are generated, a zip file is created for the district. An notification will be sent to the DDC when a new zip file is posted to the IRS Portal. 21

Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Distributing PINS Districts must print and securely distribute PIN letters to teachers 22

Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Creating a Teacher Account –Teachers should create an account in the EDP as soon as they receive their PIN letter. They may visit the Teacher Student-Roster Verification site at for more information. –On this site, there is a video tutorial on creating an account, as well as a downloadable User Guide. Have the teachers follow these steps created by SED to create a Teacher account. 23

Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Discrepancies in Data Who should teachers contact in the district if they need to correct the data? DDCs should think about procedures for teachers to follow if they need to make corrections to their data. 24

25 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Timelines for Collecting Teacher/Course Data In SIRS May 31—last day to submit staff student course data. Data will be frozen. Data will be used for modeling for June 8--Certification by Superintendent due.

Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Verification Due Dates We suggest that teachers verify their data by Thursday, May 24. This gives the DDC a chance to make corrections before the final due date of May 31 by 2:30. Remember, even those districts that do not have to evaluate teachers due to collective bargaining agreements, must submit and verify these data. 26

27 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Timelines for Collecting Teacher/Course Data In SIRS July 26 (tentative)—last day to submit data for federal requirements and other policy purposes: –Teacher-student data linkages for grades 3-8 and secondary-level courses that end in a state assessment

28 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Tentative Timelines for Getting Data Back From NYSED The expectation is that ELA and math scores will be available in early to mid-July. Again, the expectation is that the growth scores for 4-8 ELA and math will be available in mid-July.

29 Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Evaluation Data For the school year, NYSED will be collecting four (4) records: –State component score –Local achievement subcomponent –Value from 0-60 based on other measures (observations, etc.) –Overall composite score (HEDI) This data will be stored in a Human Resource System or other system of districts choosing –The system should have the ability to pull a Staff Evaluation Rating file for loading into SIRS.

Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Glossary of Terms DDC: District Data Coordinator EDP: Education Data Portal SIRS: Student Information Repository System TSDL: Teacher Student Data Linkages Teacher of Record: those teachers who are primarily and directly responsible for a student’s learning activities that are aligned to the performance measures of a course… 30

Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Resources For more information on any of the topics we discussed here today, visit our website: Education Data Portal: IRS Portal: 31

Robert E. Lupinskie Center for Curriculum, Instruction and Technology Student Support Services One Merrick Avenue, Westbury, NY (516) Fax: (516) Resources Great Teachers and Leaders – RTTT Assurance Area D: NYSED Comprehensive Course Catalog: Teacher’s informational web page: