Understanding Right of Way Process Dawn Haecker, Training & Technical Support Supervisor, INDOT Trent Newport, VP, CrossRoad Engineers

Overview of ROW Process

Appraising Review Appraiser – Prepare Appraisal Problem Analysis Determine type of appraisal needed Outline specific issues to address Appraiser – Prepare Appraisal Determine and value cost to cures State highest and best use Specify personal vs. real property Research current comparable sales in area Assign value for property Review Appraiser – Review Appraisal, recommend, accept or reject

Overview of ROW Process Buying Right of Way Agent Prepare offer based on approved appraisal Negotiate with property owners (30 days) Prepare and obtain signatures for necessary documentation to convey property & to arrange payment Request Administrative Settlement if necessary Buying Reviewer (INDOT) Ensures procedures have been followed without errors Verifies LRS data is complete/correct Forwards to Deputy Attorney General office for legal review

Overview of ROW Process Relocation – Concurrent with Buying Process Right of Way Agent Determines entitlements, issues 90-Day Notice Provides advisory services Performs move inspection & notifies that ROW is clear Relocation Reviewer / Supervisor Verifies compliance with Uniform Act and State Code Verifies LRS data is complete/correct Certifies LPA Projects for Relocation only

Overview of ROW Process Property Management District Secures acquired properties Asbestos inspection Demolition contracts/auction Maintains until contractor takes responsibility Central Office Coordinates payments, closing, sends 30-Day Notice Manages document recording Certifies projects as “Clear” or “With Exceptions” Tracks excess land for resale

Overview of ROW Process

Review for ROW Item Conflicts Review all clearing items needed for each utility Review cost to cure items, demolition items, etc. If contract clearing will not be in time then get utility to add these into their work, if they are reimbursable If utility is not reimbursable, then coordinate with designer for clearing options Request septic and well locations from designer and review against utility relocations

Coordinate with ROW Manager ROW manager duties Right of entry to include utility work and inquire with utility to see if they will work under right of entry Constant communication with ROW manager and request to be included on ROW status reports Utility easements for relocation Coordinate with utility to expedite Provide plat and descriptions to utilities Coordinate with utility for land values Combine ROW and easement offer process Perform ROW staking for utility relocation work

Identify Critical Path & Parcels Review critical path and critical parcels for each utility Discuss with ROW manager in case this should impact ROW critical path Create utility master map to show this and share with ROW manager, design team, INDOT utility project manager, and INDOT project manager Communication with project manager so that project manager can communicate with real estate and others Accelerating a parcel

Questions?