Data Quality & the Consolidated District Performance Report (CDPR) Jesse Parsons & Russ Sweet, Education Specialists Oregon Department of Education August 2014

Agenda Purpose of data collections How data flow from LEAs to the USED Ensuring data quality in the CDPR ◦ Sources of data ◦ Submitting data ◦ Assistance CDPR changes for ODE review of the CDPR data collection Telling your story through data 2

Purpose of Data Collections (General) Improved educational outcomes for students Compliance with Section 9303 (Consolidated Reporting) of ESEA 3

Purpose of Data Collections (General) Provide data to the USED and to Congress ◦ Data are used to estimate program performance ◦ Funding and budget decisions are based on performance results (Government Performance Results Act-GPRA) Communication Tool 4

Flow of Data from LEAs to the USED Individual Programs DistrictODEUSED 5

What is the CDPR? This is an annual data collection for districts that is used to complete required federal reporting Title I – A Students & Programs Title I – D Neglected & Delinquent Academic Achievement Title I – D Neglected & Delinquent Programs & Facilities 6

Ensuring Data Quality in the CDPR If data quality is not a priority at the local level, the problems become harder to identify as the data are rolled up- problems can become hidden If data issues are recognized late in the process, it is more difficult (and less cost effective) to identify where the issues are and correct them in time 7

Ensuring Data Quality in the CDPR Both ODE and districts have responsibility for ensuring data quality by implementing systems that make this a reality ◦ Using/submitting trustworthy data ◦ Using/submitting accurate data 8

How is this accomplished? Understand and communicate the collection process Provide technical assistance in advance ◦ Odyssey training ◦ Training webinars scheduled for each data collection Develop relationships with LEA and program staff 9

How is this accomplished? Develop multilevel verification processes Track problems over time Use the data Problem solve together 10

Submitting Data CDPR data are collected through a web- based application Set aside a block of time to enter data into the system. It does not allow for partial data saving and then returning later 11

Data challenges from year to year Performance vs Proficiency Race and Ethnicity Counting students (disaggregation) Program identification (Title I – D) 12

CDPR Assistance Webinars are held prior to the opening of the collection The CDPR User Guide explains the data elements ODE Specialists can assist with questions about the data elements The ODE Helpdesk can assist with issues about the web application 13

Changes being made by the USED to the CDPR Title I-A (minor changes) ◦ WHAT ARE THE CHANGES ? Title I-D (counts of Special Education and LEP students and transitions) ◦ WHAT ARE THE CHANGES ? 14

TELLING YOUR STORY Data Collections 15

What does the data reveal about: The strengths of our program(s)? The challenges of our program(s)? The priorities we should focus on? The kind of professional development we need? Who we are as opposed to who we thought we were? 16

Tips on using Data Actually use data to tell your story Share it in language the audience can understand Anecdotal and Quantifiable both work Anticipate questions and have answers ready Be authentic Others? 17

QUESTIONS 18

Contact Information Russ Sweet (503) Jesse Parsons (503) Emily Swope (CDPR support) (503) ODE Helpdesk (503)

THANK YOU FOR ATTENDING TODAY’S SESSION 20