Information Systems Unit 3. What is Data? On it’s own, it is random unprocessed facts that have little or no value until they have undergone some sort.

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Presentation transcript:

Information Systems Unit 3

What is Data? On it’s own, it is random unprocessed facts that have little or no value until they have undergone some sort of processing activity. Data Processing Information

Examples of Random Data Date: 15/01/2020 Customer number DY2389/OOPPS Student registration NC STG Booking Reference AAA456TT07 Relates to what?

A string of numbers and/or letters is meaningless on its own. In order for us to make any sense of it additional data needs to be present. Student Number Student Name CS Jane Herring PJ Mohammed Khan JH David Hampshire

What is information? Information is a set of meaningful data that is of use to somebody. Information is transmitted every second of every day, and it is the infrastructure to every organisation. If we could not transmit information, nothing in the world would be achieved: how would we know what people and systems want, how they want it and in what quantity?

How is information expressed? Verbal Physical Visual How is information transmitted? speech, sound graphics, pictures body language, writing sign language.

Information in Organisations Information is pivotal to any organisation: without it, a business cannot survive. Information is used for many different purposes, such as negotiating contracts, delegating day to day tasks, advising colleagues and instructing third parties on stock requirements or deliveries.

Purpose of Information Operational support: monitoring and controlling activity, analysis, identifying patterns and trends. Decision making (operational, tactical, strategic) Commercial advantage

Generic and Specialist Information. Generic information is common to any organisation and the organisational need. Generic FinancialDespatch / Delivery Personnel ICT Administrative Marketing Sales Operations

Specialist information is exclusive to the organisation or the organisation type. For example: the information required by a bank would be different to that required by a retail organisation. Organisation type Generic department Generic information Specialist information Bank Game station Further education College Leisure centre

Task Sheet 1 In pairs investigate and find three examples of specialist information for the following: A school/college, A cinema A restaurant Using the following headings: Marketing Financial Administrative Write a short summary stating why specialist information is important to each organisation.