10/30/2006Ira Revels1 To Preserve a Legacy… DIGITAL INITIATIVES Of the The HBCU Library Alliance Janice R. Franklin, Ph.D. HBCU Library Alliance 2nd Membership Meeting October 30, 2006

10/30/2006Ira Revels2 Presentation Goals Review of the “Values Statement” Update on building the Digital Library Ira Revels, Project Manager, Cornell University Business Models Kate Nevins, Executive Director, SOLINET

10/30/2006Ira Revels3 HBCU Libraries Shared Mission with Institutions Served American Treasures Within Their Walls Repositories for Cultural Heritage Artifacts and Traditions Teaching, Learning and Outreach Role Related to Their Special Collections and Archives

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10/30/2006Ira Revels5 The Rationale HBCUs: Mission and Educational Legacy The HBCU Library Alliance: A Model for Preserving and Strengthening Bonds The Alliance Has Goals In Support of: Archiving, Preservation, and Access

10/30/2006Ira Revels6 Current Digital Initiatives Website Presence Building the Digital Library: Partners with Mellon, SOLINET, and Cornell Subject Collections Tool Kits and Training Programs Partnerships Business Plan: Building Sustainability

10/30/2006Ira Revels7 How Rich Is this Legacy? Recognizing the Need for Shared Values: Insuring Integrity in Preservation of Archival Collections

10/30/2006Ira Revels8 Draft Values Statement -The HBCU Library Alliance- GOALS AND VALUES FOR THE PRESERVATION AND ACCESS OF CULTURAL MATERIALS IN HBCU LIBRARIES Preservation and Access to Cultural Materials: An Introduction Cooperative action among the HBCU libraries could improve preservation, maintain integrity of materials, establish value and enhance access to these special collections, advancing their use in research, teaching and learning opportunities.

Building Collections, Building Services, & Building Sustainability REPORT on A Collaborative Model for the HBCU Library Alliance October 30, 2006 Ira Revels, Project Manager, CUL-HBCU Digitization Initiative

10/30/2006Ira Revels10 Covered in this presentation… Project Overview Project Milestones Image Database: CONTENTdm Our Participants Next Steps Questions

10/30/2006Ira Revels11 Project Overview What is the HBCU-CUL Digitization Initiative? Goal is to link digitized collections found at HBCU’s through a shared web accessible portal.

10/30/2006Ira Revels12 Project Overview, cont. Objectives build a cadre of HBCU library staff who have been taught digital imaging construct digitized collections at each of the ten participating institutions create a plan for a cooperative HBCU Library Alliance digital library built on digitized collections

10/30/2006Ira Revels13 Project Overview, cont. Major Partners CUL - (responsible for grant administration and project management, training, consultation, and workflow support ) The HBCU Library Alliance - (supports training and meeting logistics as well as the project website)

10/30/2006Ira Revels14 Project Overview, cont. Major Partners, cont. The Southeastern Library Network (SOLINET) – responsible for aspects of project administration participant travel & local logistical arrangements The Robert W. Woodruff Library of the Atlanta University Center – administers the CONTENTdm database provided meeting space for our past two meetings of the project Advisory Committee

10/30/2006Ira Revels15 Project Overview, cont. Other Partners Institutional Partners – responsible for production, which includes selection and digital image and metadata production; administers their sub contract agreement with Cornell; hires and trains scanning technicians; reports on their issues, concerns, and successes

10/30/2006Ira Revels16 Project Overview, cont. Alabama State University Atlanta University Center Bennett College for Women Fisk University Grambling State University Hampton University Southern University-Baton Rouge Tennessee State University Tuskegee University Virginia State University

10/30/2006Ira Revels17 Project Milestones Trained 14 HBCU Library staff in digital imaging Selected “A Celebration of the HBCU” as the theme of the digital collection Conducted site visits with partner libraries 402 images & metadata records currently in the database ! JCLC Presenters: Lucious Edwards, VSU; Andrea Jackson, AUC; Cedric Davis, ASU

10/30/2006Ira Revels18 What is CONTENTdm? CONTENTdm is a digital collection management system that provides tools for organizing, managing, publishing and searching digital collections over the Internet. -

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10/30/2006Ira Revels20 What is CONTENTdm?, cont.

10/30/2006Ira Revels21 Why CONTENTdm? Collection management and access is a major issue for HBCUs We needed to identify a product that would facilitate the individual needs of the institutions involved, yet offer a common platform that facilitated collection-building in a fairly short period of time.

10/30/2006Ira Revels22 Why CONTENTdm?, cont. Affordable Could be quickly set up and easy to use, intuitive user interface Could be used by more than one institution (a true collaborative tool) Facilitated the creation and use of common vocabularies Scalable Supports Common Standards

10/30/2006Ira Revels23 Next Steps Create a customized interface for the collection Add language on use and access to collection of HBCU images and metadata Select 10 new project participants Submit grant for Project 2 to begin in April 2007 Final Project 1 closeout is August 2007

10/30/2006Ira Revels24 Questions??? Dr. Yildiz Binkley, Library Director and Tennessee State University scanning staff in digitization room with Ira. Juanita Roberts, Library Director and Tuskegee University scanning staff. Virginia State University scanning staff in digitization room