Record Keeping Why do we keep records? To save time, money and even stress

What makes record keeping easy? Journals Journals Project activities Project activities Purchasing supplies Purchasing supplies Animals and fee Animals and fee Medication giving Medication giving Training, grooming, exercising Training, grooming, exercising Project meetings Project meetings Fair entries Fair entries Contest Contest Time spent working on project Time spent working on project

Why do we use journals? To track dates, time spent, cost, values and explanations of events To track dates, time spent, cost, values and explanations of events To help fill in the rest of our project record book To help fill in the rest of our project record book To help fill out applications such as college or employment where community involvement is required To help fill out applications such as college or employment where community involvement is required No one can remember all we do with a project No one can remember all we do with a project

So what do I put in my journal? Dates (keep them in order of time) (filling this out once a week is really be helpful and can show growth in the project area) Dates (keep them in order of time) (filling this out once a week is really be helpful and can show growth in the project area) What did you do or make (I fed my lamb) (I went to a food project meeting) What did you do or make (I fed my lamb) (I went to a food project meeting) How much/how many (fed 5 oz of cob and 2 lbs of hay) (bought 6 ¼ flats of quilting material) How much/how many (fed 5 oz of cob and 2 lbs of hay) (bought 6 ¼ flats of quilting material) How much did it cost you? Enter the cost of the items as you bought them. Not the value. How much did it cost you? Enter the cost of the items as you bought them. Not the value. Value/Income: what is the value of the feed or material? Not the sale price Value/Income: what is the value of the feed or material? Not the sale price Time spent: remember you have to add this up at the end of the page Time spent: remember you have to add this up at the end of the page Explanation/comments/what you learned: very important, this is where detail is so important and you can really show off to the judges. Explanation/comments/what you learned: very important, this is where detail is so important and you can really show off to the judges.

Judges What do they look at in my record book? Age appropriate presentation of material Age appropriate presentation of material Years in project appropriate Years in project appropriate Neatness Neatness Organization Organization Complete information but uncluttered Complete information but uncluttered Shows growth Shows growth Accurate facts Accurate facts Word usage Word usage

Notes All districts have their own score sheets and instructions for your records and there is another set for the state record book contest. All districts have their own score sheets and instructions for your records and there is another set for the state record book contest. Make sure to read these instructions before starting and before turning in your record book. Make sure to read these instructions before starting and before turning in your record book.