Enterprise Software Initiative for DoD “Point & Click IT Shopping at Lowest Cost”

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Presentation transcript:

Enterprise Software Initiative for DoD “Point & Click IT Shopping at Lowest Cost”

DoD/IC Volume Buy ESI Vision & Goal Vision : “Point & Click” IT shopping at lowest possible cost for all DoD users Goals: 1) Client “buy-in” to new process 2) Reduce software costs 3) Provide the best, most flexible, software to DoD 4) Permanent funding mechanism to cover up-front costs Cost per User

Driving Force Cost Avoidance - software cost too much! Services & Agencies’ past success with “bulk buys” Defense Reform Initiative: "We are proceeding into the future with astonishing velocity, so we have to continue tearing down archaic barriers and burdens, and harness the full potential of private industry, and to continue to answer enduring challenges with novel solutions. That's really the spirit behind defense and acquisition reform." Secretary of Defense William S. Cohen, 7/8/99

ESI Working Group Oversight by ESI Steering Group: Defense CIOs, or Deputies chaired by Paul Brubaker EMPOWERED TO ACT!

Two-Phased Strategy “Quick Hit” Agreements –ESI jump start; leverage existing relationships –E-mall IT corridor; future of software acquisition Software Asset Management - Best practices; DoD business practice - Tracking entitlements - Reutilization & disposal

Software Management Requirements Analysis Coordinate, consolidate funded requirements Distribute Software Track Licenses Mail CDs or download Install, configure, Populate License Database Survey market - Procure Compete among industry partners (if possible) “Golden Disk” or Bulk Buy ? ManageLicenses Maintenance, Software Re-use, Replenishment

Quick Hits Pick “low-hanging fruit” –Volunteer lead agents –No exhaustive data calls; poll CIOs –80% solution, with brand-name choices –Experimentation OK; ID lessons learned DoD Working Capital Fund usage authorized - For unavoidable “up front” costs - Paid back via end-user fees - Vendors incented to keep marketing after BPA signed

Database (Army lead)Office Suites (Navy lead) Oracle: 1%-82% off GSA so far Microsoft: Config. Flexibility Informix: 52-98% off GSA (Gold Disk) Corel: 3-69% off GSA Sybase: 5-61% off GSA (ASE Gold Disk) Visio: 50% off GSA Novell: 48% off GSA Records Management Software (Air Force Lead) Open Text: 8% off GSA Provenance: 3% off GSA Tower: 10% off GSA Persoft: 1% off GSA Quick Hit Results Up to 98% off GSA price schedules! IRMCO ’99 Team Award Winner

Buy/Pricing POCs Database Products Oracle, Informix, Sybase Yvonne Thomas Jackson Office Automation Suites* CorelVisio & Novell Brian WolstencroftPeggy Harpe * Microsoft next slide Records Management Software PS Software, Provenance, Tower Barbara Starr

Buy/Pricing POCs Microsoft Currently 3 separate service-wide agreements in place. Service originated inquires through: Army - Dee Wardle: Navy - Peggy Harpe: Air Force - Larry Morgan: Other DoD components may choose amongst these service agreements. Contact: Floyd Groce, DON CIO

ESI Challenges Visibility - Acquisition, IT, & end user groups - Get inside classified enclaves Cultural Issues - Service/Agency acquisition perspectives - Reach consensus on requirements - View IT as “asset” vice “expense” Public policy issues/competition Permanent funding source

ESI POCs Rex Bolton, Working Group Chair CDR Jim Clausen, USNR Action Officer