Draft Michael Perry Business Teacher, East Paulding High School Paulding County Adjunct Business Professor, Kennesaw State University T.R.A.C.S. T eacher R eporting of A ccountable C ontact S upport

Accountability Current Political Climate mandates that Educators are accountable for our student’s performance Burden is on the educator when the student does not succeed Document contact with parents of students who are not succeeding Recordkeeping chores continue to expand to meet the accountability standard

Challenges Limited access to school records that include contact information for teachers Records are kept in a central office or with counselors making immediate parent contact difficult Limited access to telephones to make these contacts

Technology Solutions is an efficient method of contacting parents and other staff members provides a written record of the contact and the information discussed becomes a more viable solution as more parents have access to this technology will not meet all of your accountability responsibilities

Meeting Accountability Mandates A multi-phase approach –Teacher Created Website –Online Grade Reporting –Dedicated address with filtering –Telephone contact using voice mail number –Staff member consultations –Parent conferences A Teacher Created Database to keep up with contact information, student/parent information and contact records

T eacher R eporting of A ccountable C ontact S upport Developed by Michael Perry and Michael Goynes to store contact information and contact records Developed in Microsoft Access Beta version now in final testing Information collected by a website form Confidential information added by the user Contacts are then logged by the user Reports generated for contacts by the user

T.R.A.C.S. Versions Version 1 was done in Microsoft Access Version 2 is in development using Filemaker Pro Version 2 features an improved information layout Version 2 will be compiled to allow distributions to other teachers Version 2 will support student photos embedded in the database

Access ver.1 Main Screen

Access ver.1 Data Entry

Access ver.1 Reports Screen

Access ver.1 Contact Screen

Access ver. 1Student Aid Screen

Access ver. 1Student Note Screen

Access ver. 1 Parent Info Screen

Access v.1 Input Screen Layout

Access v.1 Form List

Filemaker Pro Fall of 2003, moved development of TRACS to Filemaker Pro Filemaker will let me compile the database to distribute to others who do not have Filemaker Filemaker allows pictures of students to easily be included 3 rd party scripts available to integrate into Filemaker Web form data collection is easy with Filemaker Companion New Version in Filemaker is in initial testing

T.R.A.C.S. Student Record Card Main information is captured on Information is then exported and imported into Filemaker database

Pdragons Grade Recovery Contract New forms are being added to the Filemaker Database to allow for automation of tasks involving student support

Pdragons ISS Assignment Another new TRACS form Coming Soon –Hall Passes –Discipline Forms –Conference Forms –Labels for file folders

Future Plans Capture all contact information including a help ticket system being developed for the web Respond back by and have that info linked to the student Link major assignments to a student’s record Scan and keep signed progress reports as we go paperless

New TRACS opening menu Based on the Campus productivity kit template New student view lists will be added

Contact List View

Goals One stop source to record short notes Organize passes, ISS, Grade Contracts Receive data from Website help ticket system in development Record short notes about student performance Capture student signed progress reports when scanned Links to major assignments Ability to print out reports to verify teacher support for student who are not successful in courses