ACCESS EMIS Coordinator Meeting Wednesday May 15, 2013

TSDL – Teacher Student Data Link What’s happening today? Students with incorrect name in class roster Data in Link Application – Exports from DASL – late March

13N Yearend

Data Submission Requirements First warning May 31 First OOC June 14 Full set of measures Enter Alt and non-tested now Program Measures

Casino Count May 10 is count date County of Residence on FS New report this yearend

Third Grade Reading Guarantee Grades KG-3 30 day window to assess Reading, Math and Writing Diagnostic Results Reported from FN record – On track, Not On Track – Not Required or Not Assessed Interventions – Program Codes – Not on Track in Reading – Program Codes will be 15XXXX format Staff Credential ID’s and Building IRN’s Not Required ODE will not begin to collect until late May

Third Grade Reading Guarantee Will not be used for DT record since All students required to test. No date required Special Education students included

Phys Ed Performance Measures Counts of students – Not individual results By grade bank (K-2,3-5,6-8,9-12) By Level of Peformance – Above Proficient, Proficient, Below Proficient – Not Evaluated Reported from DN record Local Wellness Policy – Does District Have?

John Peterson Scholarship New Received and Sent Can be at public district

New GE Event Amendments – AIEP – Can not extend deadline, Otherwise any other element can change Services Plan – IISP, RISP – Non-Pub Only

Attending Building, Next Year If student not withdrawn For test re-rostering Default of ****** Not required but will help with re-rostering. May also be used for other reports

New Alternate Assessment Still ALT Old Scores – RAW New Scores – SCALED Determine by date Prior year OGT ALT scores still need to be reported with RAW score

New USAS Codes New optional codes Presentations to Treasurers Some codes to go away New reports

Other Reporting GRAD – Supplemental Grad Reporting Correct issues with withdraw code reported in previous year(s) reporting Opened now – closes May 31, 2013 – 12G reporting to reopen to report FA – OGT results FE – Grad Exemption March 13D – Will open 3 weeks after FY12G closes – 12G Diploma Info needed

FY13N Assessment Records OGT Spring Results OTELA – Loaded to DASL – Verify and update results

Questions?

FY14 Changes Time to start talking FY14!

FY14 Reporting Preliminary Information – All dependent upon budget October? Collection Yearend? Collection Other Collections

FY14K Student Data New/Revised Withdrawal Codes TGRG – Retained Reason Updates TGRG – Collect Diagnostics in Fall Admission Reason Additions

FY14K Course Data Course Changes (Common Core) – More detailed descriptions – Some subject codes to be deleted CTE Subject Codes – Movement from program base to course base – Courses are more descriptive of course content Update CTE Mapping Rules

FY14K Funding Data Monthly? Annualized? Traditional funding changes? Community School funding changes? ESC funding changes? Preschool funding changes? CTE funding changes? – CTE funding has been based on prior year data for several years for the last several years. – Will be based on current year data. Transportation summary data reported via EMIS Possible switching from days to hours

FY14K Other Data Collect Calendar Info – DN and DL will give ODE picture of school year – ODE would like to create report and send back to district of calendar dates. New Org Type: College Prep Boarding Schools Free and Reduced Price Lunch Counts – Counts Only – Building level count of Free Lunch Receipts – Building Level count of Reduced Lunch Receipts

FY14N Student Data Separate WKC Collection – Data will reported and frozen before test results released – Separate WKC determination from assessments results Could open reporting early for K-2 and 9-12 and Alternate Assessment by early May Grades 3-8 in early June

FY14N Student Data Dual Credit Reporting TGRG – Third Grade Reading Guarantee – Update Intervention Codes Counts: Comprehensive Eye Exams – Survey this year – FY14 report EMIS – DN record

FY14N Assessment Data New Assessments – SAT,ACT,AP,IB CTE Assessments – Reason Test Not Taken Element – Industry Credential – Other Updates

FY14 Other Student Data CTE Follow Up (GV) Record – Change in reporting Community School – Prepare for funding via EMIS in FY15 Student Cross Reference System E-Transcript and Student Record Exchange rollout

FY14 Financial Data Delete USAS Codes Require OPU for some USAS Account Combinations Timing of Yearend Financial Collection – Will need to close no later than July – Will open before books are closed (May timeframe) – Tests confirm that USAS can handle processing before books close

Questions?