Development Committee School Usage and Building Recommendations Big Walnut School District Board of Education Meeting June 9, 2008

Background  Elementary and Middle Schools at Current Capacity  District Survey indicates community largely recognizes situation  Data indicates both an elementary and middle school facility are needed

Current Facility Capacities and Enrollment Building Capacity Modulars/ Rental Capacity Total Capacity Enrollment (02/08) HSE BWE Souders BWMS BWHS Total Elementary (P-5)

What do the Projections mean??  High: High historic projection, plus about 80% of builders projections  Moderate: High historic projections, plus about 40% of builders projections  Low: Moderate historic projections, plus about 20% of builders projections  It is possible for higher than projected enrollments if significant subdivisions are proposed beyond what we know about

Historic Enrollment Projections  DeJong and Assoc. developed statistical model based on : Live birth data Historical enrollment Historical housing information

Temporary Space  Modulars and rental space are usable, but not optimal teaching space  Assumption: These facilities will be used as needed, for as long as they remain viable

Evaluation for Expansion  Souders Elementary Best potential for expansion, but furthest distance from current demand Shared spaces at capacity Utilities at capacity  Big Walnut Elementary Site access is limited (single entry/exit) Shared spaces at capacity Utilities at capacity

Evaluation for Expansion  Harrison Street Site too small Structure older Utilities at capacity  Middle School Shared spaces at capacity Insufficient land available Utilities only designed for current capacity

What have we learned?  Renovations or additions are not feasible  Based on the survey results, the community is aware of the need for more classrooms, and sees the need as serious in the near future  Community top concerns: Overcrowded schools Large class sizes Decline of quality in the academic program  Based on projections, 2 new schools are needed

Analysis of Options How to accommodate the projected growth? 1. Brainstormed options 2. Narrowed to 5, varying grade levels and priority 3. Elementary was needed first 4. New elementary of similar size to current would not last past Need to move 5 th grade out or build 3 schools.

Options Considered A.Build a new elementary, BWMS becomes a school for grades 5-6 and build a new school for grades 7-8 B.Build a new elementary and a new middle school, keeping grade distributions the same C.Build a new elementary and a new middle school, with both middle schools having grades 5-8.

Recommended option: A Build a new elementary, BWMS becomes a school for grades 5-6 and build a new school for grades 7-8  Most efficient use of new space in short and medium term (5 yrs)  Provides capacity to get through at least 2013 school year based on current projections  Minimizes redistricting -- limits to the elementary level

Today’s Configuration K12345 K12345 K

Future Configuration K1234 K K K1234

Buildings in Option A  New K-4 Elementary*: 500 Students (Existing elementary schools become K-4)  Current BWMS becomes intermediate school: Students from grades 5-6 district- wide  New Middle School Building: 700 Students capacity for grades 7-8 *First year is K-5

Existing Land Assets  Big Walnut Elementary – 19.0 acres  Harrison Street Elementary – 4.5 acres  Hylen Souders Elementary – 30.5 acres Includes soccer fields used by BWSA  High School/Middle School – 79 acres  S. Miller Drive Property – 21.7 acres Donated by Developer to Village Made available to School Board by agreement with Village – expires 2010

Existing Land Assets

Land Requirements  Elementary – 20 acres Location depends on demand  Middle School 40 acres Location depends on grade usage

Land Next Steps  Committee recommendation is to use the S. Miller Drive property for immediate elementary school need  Middle School – District is currently seeking donations and evaluating potential sites Interested parties may contact Superintendent

Building Cost Estimates  Elementary OSFC* : 120 sq. ft per student Capacity 500 Estimated cost per sq. ft. $182 Estimated Total cost: $10.9 M  Middle School OSFC* sq. ft. per student Capacity 700 Estimated cost per sq. ft. $182 Estimated Total Cost: $ $19.1 M *OSFC - Ohio School Facilities Commission

Est. Elementary Building Timeline  20 months from bond passage to usage of elementary  November 2008 passage  August 2010 usage 2010 Elementary students over capacity Will be using about 75% of elementary capacity when moves are complete  May 2009 passage  January 2011 usage 2011 Elementary students over capacity Will be using about 80% of elementary capacity when moves are complete

Est. Middle School Building Timeline  months from bond passage to usage of middle school  November 2008 passage  August 2011 usage 2011 Middle School students over capacity Will be using about 70% of combined capacity when complete  May 2009 passage  January 2012 usage 2012 Middle School students over capacity Will be using about 75% of combined capacity when complete

Summary  Recommended option provides for projected district growth through  Takes into account district survey results of community urgency and desire to be proactive  Minimizes redistricting  Moving 5th graders out of elementary buildings maximizes use of all building resources

Questions