Practical Issues for Institutional Repositories Bill Hubbard SHERPA Project Manager University of Nottingham

Definitions eprints repositories open access

Benefits for the researcher wide dissemination –papers more visible –cited more rapid dissemination ease of access cross-searchable value added services –hit counts on papers –personalised publications lists –citation analyses

Practical issues establishing an archive populating an archive copyright advocacy & changing working habits maintenance preservation concerns

Establishing an archive technically straight forward free software - EPrints.org, DSpace and others standard server needs integration into institutional systems & services collections policy

Serving the academic community different disciplines and research cultures –pre-prints - post-prints - book chapters - working papers librarians see the collection en masse - the repository academics see the collection in the particular it is a service to academics and their needs repository structure gives operational efficiency

Populating an archive authors archive their articles –supplementary to current practice –easy to adopt –assistance is available departments archive their research –natural unit of organisation –helps research profile depositing service –centralised control of process

Copyright requires rights to archive an eprint –authors often sign away copyright completely –check publishers Copyright Transfer Agreement –use SHERPA/RoMEO list repository needs rights for preservation long-term –takes on responsibilities for access issue of IPR control –public funding: public access

Advocacy and working habits academics administrators librarians funding agencies publishers media contacts industrial and external users

Maintenance technical maintenance deposition of eprints as part of working life service and support maintenance

Preservation what is preserved how long it is preserved in what form

Concerns subject base more natural ? –institutional infrastructure, view by subject quality control ? –peer-review clearly labelled version control –which is definitive version - will repositories fill this role? plagiarism –old problem - and easier to detect threat to journals? –evidence shows co-existence possible - but in the future... ?

Futures repositories can work in tandem with –traditional journals –OA journals –overlay journals –peer-review boards possibilities to enhance research outputs –multimedia outputs –data sets –developing papers

SHERPA - Securing a Hybrid Environment for Research Preservation and Access development partner institutions –Nottingham (lead), Edinburgh, Glasgow, Oxford, Leeds, Sheffield, York; the British Library and AHDS associate partner institutions –Birkbeck College, Birmingham, Bristol, Cambridge, Durham, Imperial College, Kings College, Newcastle, Royal Holloway, School of Oriental and African Studies, University College London