Setting up an open access publication fund Stephen Pinfield University of Nottingham

Open access (OA) mandates UK: RCUK –AHRC –BBSRC –ESRC –MRC –NERC –STFC UK: charities/ independent funders –British Heart Foundation –Cancer Research UK –Wellcome Trust –etc International –Government and independent funders

Routes to open access Publication in OA or hybrid journal Deposit in OA repository Open access: where the full content can be freely and immediately accessed and reused in an unrestricted way

Publishers and prices: examples PublisherOA optionPrice American Chemical SocietyAuthor Choice$3000 American Institute of PhysicsAuthor Select$1500-$2500 American Physical SocietyFree to Read$975-$1300 BlackwellOnline Open$2600 British Medical Journal PublishingBMJ Unlocked$2220-$3145 Cambridge University PressCambridge Open$2700 ElsevierSponsorship Option$3000 Oxford University PressOxford Open$1500-$2800 Professional Engineering Publishing (IME)Engineering Open Choice£1700 RoutledgeiOpenAccess$3250 Royal SocietyEXIS Open Choice$ and $16 per page for first 6-10 pages, $93 per page thereafter Royal Society of ChemistryRSC Open Science£1000-£2500 SageSage Open$3000 SpringerOpen Choice$3000 Taylor and FrancisiOpenAccess$3250

Implications for institutions What do these (inter)national developments mean for individual institutions? What policies, facilities and services do institutions need to be put in place? How can researchers be helped to pay open-access charges?

Funder policies: Wellcome Direct grants Contingency funds Institutional funds for top 30

Funder policies: Research Councils Directly-Incurred Costs –For Research Council grants, publication fees may be included as a directly-incurred cost under the Other costs heading on the standard electronic application form.* Indirect Costs: Full Economic Costs –If universities do set up such [publication] funds, they will form part of the cost base used for calculating their standard rate for the indirect costs of research.* * RIN Briefing Note on Payment of Publication Fees

Institutional requirements Establish clear management arrangements for Wellcome and other funders grants Set up funds in institutions (from fEC) to cover OA charges –Centrally managed? Devolved? –Calculating fEC cost base Agree policies for researchers not funded by relevant funders Consider relationship to library funding Develop clear institutional policy documents Undertake institution-wide publicity Provide proactive support for academics

Case study: recommendations to Nottingham Research Committee* 1.All authors should be encouraged to deposit copies of their papers in the Nottingham ePrints repository; papers will then be forwarded to other repositories as appropriate. 2.The University should identify a central budget upon which all authors in the institution can call to fund publication/OA charges. 3.Wellcome-funded authors should be reminded of the availability of funds to pay for their publication/OA charges. 4.Further internal publicity should be carried out in order to inform academic staff of the new requirements of funders. 5.Arrangements should be put in place to monitor the Universitys compliance with funder requirements. * Adopted November 2006

Case study: Nottingham OA fund Set up as a partnership between Research Innovation Services (RIS) and Information Services Approved by University Research Committee in November 2006; procedures document approved in March 2007 Administered centrally by RIS Designed to fund OA charges (for OA or hybrid journals) not page/colour charges Available to all members of the University regardless of their source of research funding Currently being monitored, but not rationed Additional funds; not diverted from periodical purchases To date, low usage: 75 requests in 18 months, average cost per article of about £1400

Institutional actions Establish policies for managing Wellcome and other OA funds Create general funds for all authors to cover OA charges Agree implications for fEC cost base Set up institutional repository Finalise and implement clear procedures Carry out awareness raising Provide proactive support

References SHERPA JULIET (funder policies) SHERPA ROMEO (publisher copyright policies) RIN Briefing Note on Payment of Publication Fees %20Payment%20of%20Publication%20Fees.pdf