Spring 2007 Region Forum IRWA Update: Spring 2007 Region Forum IRWA Update:

IRWA Update Membership Trends Education and Professional Development Annual Conference/Public Real Estate Education Symposium Communications/Marketing Financial Update General Issues/Bylaws Amendments

Membership and Benefits A review of major trends in membership and enhanced benefits for individual members

IRWA North American Membership December 31, 2006 IRWA North American Membership December 31, 2006

Membership Recruiting: Creation of New Member recruitment video distributed to chapters, placed online in October 2006 Updated new membership brochures released in October 2006 Members able to renew online for 2007 Updated and improved membership cards for 2007 renewals

IRWA Membership IRWA continuing to provide certificates and pins for new members through the chapter membership chair 2007 Land Award winners based upon membership as of May 1, 2007 to encourage recruiting of new members earlier in the year. Recognition will include complimentary registration to Annual Conference Membership Appreciation Program continues to offer $25 incentives

Expanded Member Benefits Free Online E-seminars each month Audio downloads now available from Annual Conference and PRES at nominal fee Principles of Right of Way textbook now available online for IRWA members Expanded and more robust online membership directory

IRWA Education and Professional Development Overview of major trends and new initiatives by the International Professional Development Committee

IRWA Course Presentations 2005 vs Through December 31, 2006

IRWA Student Enrollment 2005 vs. 2006: Through December 31, 2006

Average Class Size Through December 31, 2006

Enhanced Education Tools More user-friendly and robust website to find courses Online rosters to individuals who register with headquarters 24/7 Online training for course coordinators and education chairs Online searchable database for facilitators

Delivery Changes Perfect binding of books Standardized shipping of 25 books Reduced variable for accounting Course revamp will be completed by February 1, 2008

Expanded Regional Planning Expanded role for region vice chairs in the planning process within the region Input into location of guaranteed SR/WA core courses

Chapter Assistance Program $3,000 per region in 2007 to be paid in December 2007 by IRWA based upon written recommendations from Region Chairs. Reimbursements limited to IRWA courses and/or fees or expenses related to continuing education requirements. Only to be used for these purposes.

IRWA Annual Education Conference and PRES A preview of the 2007 Annual International Education Conference as well as the Public Real Estate Education Symposium.

2007 Annual Education Conference June 17-20, 2007 Sacramento, CA “Education Gold Rush ” is conference theme

Conference Format in 2007 General Session on Sunday afternoon at 2:00 pm, reception at 7:00 pm Sunday night –Stress arriving on Sunday or Saturday for the opening session No formal Monday night event, instead Auction Fund Raising for Foundations on Monday Night with expanded refreshments Awards Luncheon on Monday SR/WA Recognition Breakfast on Tuesday morning Golf tournament in Tuesday afternoon

New Conference Format Finnegan Fun Run on Wednesday morning Board of Director meeting on Wednesday afternoon Installation Banquet on Wednesday night –Stress the meeting is over for most participants on Wednesday evening. Reduces time away from office Reduces overall expenses for most participants Minimum impact on educational programs, if not attending the BOD meeting, same number of education hours as the previous format

Hosting the Annual Conference Deadline for submission of 2013 bids to headquarters is March 1, 2008 Detailed information about bids available from Armando Apodaca, CAE, IRWA chief operations officer, at IRWA headquarters.

A joint effort between IRWA and its United States Federal Agency partners Co-Sponsored by the FHWA Next year’s PRES will be held February , 2008 in Dallas, TX

Purpose of PRES PRES provides a more cost-effective venue for federal agencies and right of way professionals to communicate and interact on right of way issues. PRES provides predictability in agency funding while reducing potential conflicts in scheduling. PRES leverages federal agency, right of way stakeholders and IRWA staff resources through better program coordination and single venue.

IRWA Marketing & Communications Overview of recent trends and development in IRWA marketing and communications International Communications and Marketing Committee now functioning, chaired by Dan Beardsley, SR/WA

IRWA Communications and Marketing Continuing improvement in Right of Way magazine with archived magazine articles being placed on website Monthly E-seminars from workshops at annual meeting and PRES Audio downloads available from Annual Conference and PRES Expanded IRWA website with news summaries from around North America on right of way topics

IRWA Communications & Marketing Continuing improvements in the website, including search capabilities for courses, automatic updating of leadership records and additional online resources Career Center

IRWA Strategic Issues Revised in November 2006 and placed on the IRWA website IEC will be conducting search for Executive Vice President Dennis Stork who retires in November 2007.

Financial Issues

Chapter Financial Responsibilities IRWA files a Consolidated Financial Statement covering IRWA as well as chapter activities. –Eliminates need for chapters to file IRS forms –Chapters must provide complete financial information as requested by IRWA Controller Fred Nasri by March 15, 2007 for 2006 transactions –Detailed instructions and forms sent to chapter treasurers in December to report 2006 information. Regional chair will follow up with non-responding chapters in spring

IRWA Net Assets: Note: No 2005 data because of conversion to new fiscal year

IRWA Financial Trends 1996 Through June 30, 2006 Note: No 2005 data because of conversion to new fiscal year

December 31, 2006 Not-Audited

Proposed Budget The proposed budget for calls for total revenues of $3,752,651. The budget calls for $3,748,865 in expenses for Anticipated net contribution to surplus of $3,786 plus $25,000 earmarked for the computer reserve fund.

Strong Foundations’ Support Major funding for the Education Summit Major funding for the 12 strategies recommended by the Education Summit Major funding for the course revamp project scheduled for completion February 1, 2008

Chapter Support of Foundations As indicated, the Foundations have been supporting the IRWA mission. We encourage chapters and individual members to support the Foundation. This includes: –Cash donations from chapters –Support of the annual auction –Encouraging individual members to contribute

Staggered Region Chair Terms Region Chairs staggering of terms to include odd number regions elected for two years in odd number years, even number in even years. Allows for five new region chairs per year, better continuity for governing purposes

Bylaws Amendments: WHEREAS, Article III, Section 3 of the Association Bylaws refer to Members-at-large elected to membership by the “International Membership Committee”; and WHEREAS, the International Membership Committee has been dissolved and a new election process is necessary for Members-at-large; THEREFORE, be it resolved that Article III, Section 3 of the Association Bylaws be amended as follows: At-Large – Members-at-large shall be those persons who otherwise meet the membership criteria but who are not located in an area served by a chapter of the Association, and who are elected to membership as provided in the Association’s Policy and Procedures Manual. Members-at-large shall not have the right to vote or hold office.

Bylaws Amendments: Change name of International Nominations and Elections Committee to International Elections and Awards Committee Specify that its responsibility is to qualify candidates for the election process, not to submit a specified slate Acknowledges role of committee in awards process Specific amendment posted on website

Board Resolutions: Proposal to eliminate ability to join IRWA in fourth quarter of the year via paying pro-rata dues. Instead a person joining after October 1 will be given the balance of the current year as a member if they pay the following years dues in full. This will allow the individual to enjoy a full year of membership benefits before having to make a decision to renew. Two-thirds of BOD must approve to implement Specific language posted on website

Board of Directors Communications: IRWA Board of Director minutes posted online within weeks of Annual Conference Video presentations of President’s and EVP presentations on website IEC minutes placed online as approved proposed budget placed online along with budget narrative Proposed bylaws amendments and resolutions placed online for review BOD announcements will be streamlined and refer to online resources in 2007 as announced in Denver.

Summary: