Chapter 19
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND 19-2 LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review APPLYING SPECIAL FEATURES Signature: Microsoft Word 2003
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND 19-3 LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Performance Objectives Affect text flow in a document with nonbreaking spaces, manual line breaks, the widow/orphan control feature, and by keeping paragraphs of text together Hyphenate words in a document Change the hyphenation options and hyphenation zones in a document Find and replace special characters Automatically summarize a document Analyze a document with readability statistics Add line numbering in a document Customize toolbars and menus
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND 19-4 LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Inserting a Nonbreaking Space To avoid breaking up words or phrases on separate lines that should remain together. Nonbreaking space inserted with Ctrl + Shift + spacebar normal space appears as a dot nonbreaking space appears as a degree symbol Show/Hide button to turn on display of nonprinting characters
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND 19-5 LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Inserting a Manual Line Break Enter - creates new paragraph Shift + Enter - creates new line without creating new paragraph
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND 19-6 LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Turning Widow/Orphan Control On/Off A widow is the last line of a paragraph that appears at the top of a page. An orphan is the first line of a paragraph that appears at the bottom of a page. Format, Paragraph turned on by default - remove check mark to turn off
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND 19-7 LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Keeping a Paragraph of Text Together Format, Paragraph to keep a paragraph or several paragraphs together to keep a paragraph and the next paragraph together to print a particular paragraph at the top of a page
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND 19-8 LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Hyphenating Words Hyphenating long words that fall at the end of the text line provides a more balanced look. Automatic Tools, Language, Hyphenation scroll through document to check hyphens change options Manual Tools, Language, Hyphenation reposition hyphen, or
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND 19-9 LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Changing Hyphenation Options Tools, Language, Hyphenation remove the check mark if you do not want words in all capital letters hyphenated change to limit the number of lines in a row that can end in hyphens Format, Paragraph to ignore text when hyphenating
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Changing the Hyphenation Zone measured from right margin if a word starts after the beginning of the hyphenation zone and continues past the end, the word is wrapped decreasing hyphenation zone more words will be hyphenated increasing hyphenation zone fewer words will be hyphenated Tools, Language, Hyphenation
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Hyphenation Guidelines One-Syllable Words: do not divide (e.g. length) Multiple-Syllable Words: divide between syllables –some divisions can confuse a reader if one or both parts may be read as words by themselves (e.g. coin-sure) –in such cases, break the word at a different place (e.g. co-insure) Prefixes, Suffixes: divide after a prefix and before a suffix –if the root word ends in a double consonant, divide after (e.g. bill-ing) –if adding a suffix results in a double consonant, divide between (e.g. refer-ring) Consecutive Line Ends: avoid more than two Abbreviations, Numbers, Contractions: do not divide Names of People: avoid –if necessary, hyphenate according to guidelines for common words Dash: do not divide before a dash (or between the hyphens if the dash consists of two hyphens)
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Inserting and Removing Hyphens Removing Hyphens - Undo immediately after inserting (removes all hyphens) - Find and Replace (removes only selected hyphens) Inserting Hyphens - hyphen on keyboard = regular hyphen - hyphenation = optional hyphen (appears only if word falls at the end of text line); can also be inserted with Ctrl + Hyphen key (-) - nonbreaking hyphen = Ctrl + Shift + -
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Finding and Replacing Special Characters Edit, Replace click to expand dialog box click to display list
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Automatically Summarizing a Document Tools, AutoSummarize chooses highest-scoring sentences to summarize specifies where you want the summary inserted
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Analyzing a Document with Readability Statistics Tools, Options click to display statistics when completing a spelling and grammar check
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Understanding Readability Statistics Flesch Reading Ease Flesch-Kincaid Grade Level -the higher the score, the more people who will be able to understand the text standard writing – 60 to 70 range -score indicates grade level standard writing – 7 th or 8 th Grade Level
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Turning on Line Numbering File, Page Setup line numbers may be used for certain legal papers or for reference purposes
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Customizing Toolbars Add buttons for features used on a consistent basis. Remove buttons you do not need. Move or reset the position of the buttons. to add: click the desired option to remove: click the desired option click arrow point and click
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Customizing Toolbars…/2 Tools, Customize drag desired command to desired toolbar
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Tools, Customize drag desired command to desired menu Customizing Menus remove by clicking desired menu option on the Menu bar and dragging off the menu
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Tools, Customize Customizing Menus…/2 create your own customized menu
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review How do you insert a nonbreaking space? Nonbreaking space inserted with Ctrl + Shift + spacebar
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review How do you insert a manual line break? Shift + Enter - creates new line without creating new paragraph
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review How do you display the Paragraph dialog box? Format, Paragraph
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review How do you display the Hyphenation dialog box? Tools, Language, Hyphenation
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review How do you insert an optional hyphen? - hyphenation = optional hyphen (appears only if word falls at the end of text line); can also be inserted with Ctrl + Hyphen key (-)
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review How do you display the Find and Replace dialog box with the Replace tab selected? Edit, Replace
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review How do you display the AutoSummarize dialog box? Tools, AutoSummarize
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review How do you display the Options dialog box? Tools, Options
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review How do you display the Line Numbering dialog box? File, Page Setup
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review How do you display the Customize dialog box? Tools, Customize
Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND LINKS TO OBJECTIVES Affect Text Flow Hyphenate Words Change Hyphenation Options and Zones Change Hyphenation Options and Zones Find and Replace Special Characters Find and Replace Special Characters Automatically Summarize Automatically Summarize Analyze with Readability Statistics Analyze with Readability Statistics Line Numbering Customize Toolbars and Menus Customize Toolbars and Menus Commands Review Coming Next ADDING VISUAL ELEMENTS