AIA WAWF/UID/RFID Working Group Meeting (May 9-10, 2006) Government Furnished Property Update and Q&A

Update Proposed DFARS –Published March 21, 2006 –Comments due May 22, 2006 (5 received to date) –Replaces DFARS , Reports of Government Property –Tentative Schedule Two weeks for DAR Council One month to process for OIRA (assumes they don't have problems) Three weeks to publish Roughly months for final rule, depending on comments or significant issues. Class Deviation pending – Contractors not required to maintain acquisition value for DoD property in the IUID Registry

Update 1. New Acquisition (Supply) Scenarios1F. Ancillary Equipment 2. Repairables/ Maintenance (Service) Scenarios2A. Major End Item Commercial Repair (E.G. Plane) 3. Repairables/ Maintenance (Service) Scenarios2B. Subcomponent Commercial Repair (E.G. Radio) – No new parts 4. Repairables/ Maintenance (Service) Scenarios2C. Subcomponent commercial repair – New Parts 5. Repairables/ Maintenance (Service) Scenarios2D. Remanufactured end item 6. Repairables/ Maintenance (Service) Scenarios2E. Remanufactured component Reviewing Scenarios (1)Material Movement between Government and Contractor (2)New GFP on Contract (3)Disposition of GFP on Contract Reviewing and Synchronizing Policy

Plan of Action Government Shipper of Equipment, Material and Bulk PIPC WAWF-PT (Property Transfers) IUID Registry Bulk ID Registry GEX Prime Contractor Advance Shipping Notice Notice of Receipt Advance Shipping Notice Receipt Advance Shipping Notice Record Quantity Received (Due In) Record Residual Quantity (Due Out) UII Creation (virtual or actual) Custody Update UII and Status Quantity transferred

Plan of Action [January 2007] Establish relevant GFP alternatives by contract type and scenario (i.e. how GFP, specifically Material and Bulk, enter the contractor’s stewardship accountability) Establish data repository (separate server) for non-UID Material and Bulk (proposed) Determine reporting requirements (due-in/due-out transactions), data set (not UID equivalent), and process to record/update non-UID Material and Bulk Examine options to feed data to the IUID Registry (e.g., DAAS)

Question 1 UII Construct –Review of the UII construction that the Services will use for Physical and Virtual 'marking'. (Pat Jacklets) (Additional clarification required)

Question 2 Trigger Events –How are the Services addressing and planning for 'trigger events and the marking of items? (Program Plan element – typically at touch-points for end items.) –Are there trigger events that they specifically believe will belong to the Contractors? Items in the Contractors’ custody or arriving at Contractor without UII assigned. Mark when – –Delivered or shipped –Transferred –Disposed of in a condition that may return to DoD (if virtual was created) –Therefore we will do the marking. If so, will there be items that are both with and without Virtual UIIs? Only as long as those items are in the custody of the accountable steward, who is the entity creating the virtual record. Items must be marked when they change custody, if a virtual is created.

Question 3 UII Identified –When we get the piece of GFE will the DD1348 identify the item as having a Physical UII or Virtual UII and possibly have the UII printed on the paperwork? (We sure don't want to search the Registry on every piece of GFE that shows up on our dock.) Business rule states that the Government will provide the existing UII to the contractor when providing Government furnished property under a contract. A virtual should be marked before leaving the custodian who created the virtual, whether Government or Contractor.