Supporting further and higher education JISC IE Programmes Meeting JISC Requirements Catherine Grout & Rachel Bruce JISC Executive

2 Overview Project Management protocol covers: –Programme and Project Governance structures –Project Management –Reporting –Communications –Dissemination and promotion –IPR and Consortium Agreements –Audit –QA –Evaluation –Business/Exit Strategy

3 Overview This spells out what we expect from you We will also provide information today about what you can expect from us

4 Main principles Joint commitment to ensure projects deliver value to the community and can be responsive Project Planning and management must be robust No penalties for learning as you go along (Managed responsiveness to changing circumstances is good!) Projects need to work on project level evaluation and collaborate with programme level evaluation Projects need to share learning within and across a programme and build and manage connections appropriately

5 Governance JISC Committee JCIE JISC Executive Programme Advisory Board Cluster Group Project Advisory Group JISC Executive Local management groups

6 Project management Each project needs a project manager Project management training will be provided where needed Each project needs a project plan (agreed by us) Usually within 3 months of project start You have a further presentation on this to come

7 Written Reporting 2 reports per year needed Report template is provided Programme Managers will inform you of reporting schedule

8 Communications and Dissemination JISC staff will set in place programme communication processes But please make sure you and your team are on the relevant JISCmail lists and we have up to date contact details! Project and project clusters should work with JISC early to establish dissemination strategy Minimum requirements –A project website –Good records management (we want to be able to keep records after your project has ended) –Use JISCmail lists proactively –Produce publicity materials –Document learning –Attend conferences/events for dissemination –Please acknowledge the JISC and the Programme –Each of you can act as ambassadors for your programme as well as project

9 IPR Follow JISC IPR guidelines IPR obligations set out in your grant letter –You must not infringe copyright in what you do –You must clear copyright for educational use in perpetuity for your project outcomes –Copyright must be cleared for on-line delivery Guidance document is provided (see document) Consortium Agreements –If you have a consortium you must have one –We have a template you can use as a starting point

10 Audit and QA Direct auditing by the JISC or its agent is unlikely but possible You are however expected to return financial statements regularly as part of project reporting Projects must set in place procedures for QA of outcomes Some QA Parameters –Application of relevant standards (from Standards Doc). –Usability and complicance with disability legislation –Sustainability and risk assessment –Fit of outcomes in JISC frameworks –Competative edge with other services (if appropriate) JISC funds a QA Focus activity. This may be extended

11 Evaluation JISC will set in place formative and summative evaluations for programmes Projects must collaborate with the evaluators Programmes must also do their own evaluation and have a strategy for this (written into project plans) Why is evaluation important: –Reflecting on progress continuously –Being responsive to users needs and managing change –Ensuring lessons you are learning are disseminated to others

12 What can you expect from us? Some of this is already apparent, and comes out in the protocol However you can expect: –Communication mechanisms to be set up for programme –Programme level dissemination and evaluation to be set up –Your project to be individually monitored and assessed –Your project to be visited at least once (hopefully) –A receptive and friendly ear (the majority of the time!) –Some help with resolving tricky issues (for example with partners, staff leaving etc.) –Guidance and training provided on all pertinent issues and you can help us develop what you need –Your concerns and wishes listened to (and raised in the appropriate forae) However, your programme manager may also looking after other programmes and projects (up to 50 projects is typical) - so please be understanding!