Scoping Study for Institutional Profiling and Terms & Conditions Services JISC Joint Programme Meeting Brighton 6-7 July 2004

Background Services defined in the Shared Services Development Plan but not fully addressed Services defined in the Shared Services Development Plan but not fully addressed An institutional profiling service provides machine-readable information about resolution preferences … (for OpenURL resolver services). A terms and conditions service provides machine- readable information about the rights held in or over resources within the JISC IE and about any restrictions on access and use.

Brief Re-examine the roles of these services Re-examine the roles of these services Originally placeholders Originally placeholders OpenURL services now more mature OpenURL services now more mature Not constrained by original service definitions Not constrained by original service definitions Consider proposals for their realisation Consider proposals for their realisation Are national services feasible and desirable? Are national services feasible and desirable? If so, how can they be realised? If so, how can they be realised?

Two strands External view: access to information about the institution and its services External view: access to information about the institution and its services Internal view: institutional rights to external data (T&C a special case) Internal view: institutional rights to external data (T&C a special case)

Approach Consider the types of data that may be of interest Consider the types of data that may be of interest The sources of these data (and the authority) The sources of these data (and the authority) Rights management issues (and T&C) Rights management issues (and T&C) Service provision options Service provision options Recommendations Recommendations

Types of data Institutional contact data Institutional contact data Institutional telematic service data Institutional telematic service data Learning and teaching information Learning and teaching information Subscriptions data Subscriptions data

Institutional contact data General information: formal name, postal, telephone, fax, addresses General information: formal name, postal, telephone, fax, addresses Web-based information : staff list, Library portal, admissions, Library catalogue Web-based information : staff list, Library portal, admissions, Library catalogue Roles: name&contact information for Principal, Assistant Principals, the Secretary, Librarian, HoD etc. etc. Roles: name&contact information for Principal, Assistant Principals, the Secretary, Librarian, HoD etc. etc.

Institutional telematic service data LDAP directory LDAP directory Z39.50 services Z39.50 services IP range IP range OAI repository OAI repository OpenURL resolver OpenURL resolver Shibboleth handle service Shibboleth handle service

Learning and teaching information Course information Course information Reading lists Reading lists Teaching staff Teaching staff L&T repository related data L&T repository related data

Subscriptions data Mature processes for managing print subscriptions and handling Mature processes for managing print subscriptions and handling Absence of good solutions for managing subscriptions for electronic resources Absence of good solutions for managing subscriptions for electronic resources Workflows for print material inadequate for electronic resources Workflows for print material inadequate for electronic resources Arbitrary variation in T&C details for electronic resources Arbitrary variation in T&C details for electronic resources DLF Electronic Resource Management Initiative DLF Electronic Resource Management Initiative

Sources of data Institutional deposition Institutional deposition National authorities National authorities Subscriptions agent/publisher Subscriptions agent/publisher Commercial vendors of catalogue records Commercial vendors of catalogue records

Institutional deposition The institution itself is the authority for contact and telematic service data The institution itself is the authority for contact and telematic service data Questions of responsibility Questions of responsibility MIS, Library, Computing Services MIS, Library, Computing Services Questions of accuracy and maintenance Questions of accuracy and maintenance

National authorities JISC Monitoring Unit (MU) JISC Monitoring Unit (MU) List of H&FE institutions List of H&FE institutions JISC collections JISC collections Institutional subscriptions Institutional subscriptions UKERNA IP data UKERNA IP data Authority for network addresses Authority for network addresses Information Environment Service Registry (IESR) Information Environment Service Registry (IESR) Institutional resources and services Institutional resources and services

Subscriptions agents and publishers Authoritative data on institutional subscriptions Authoritative data on institutional subscriptions Considered commercially sensitive Considered commercially sensitive Required by OpenURL resolvers, but wariness over disclosure Required by OpenURL resolvers, but wariness over disclosure Changing business model, providing links for content delivery services Changing business model, providing links for content delivery services

Catalogue record vendors Small publishers use intermediaries to provide electronic delivery services Small publishers use intermediaries to provide electronic delivery services Titles sold in aggregations/bundles Titles sold in aggregations/bundles The content of bundles is fluid The content of bundles is fluid Serials librarian cannot be certain which titles are included Serials librarian cannot be certain which titles are included Vendors such as Serials Solutions provide catalogue records for bundled content Vendors such as Serials Solutions provide catalogue records for bundled content

Rights management issues Key to the appropriate copy problem. How to capture this data? Key to the appropriate copy problem. How to capture this data? Licensor disclosure Licensor disclosure Licensing authority tables (CRD) Licensing authority tables (CRD) Rights enquiry (Balsa) Rights enquiry (Balsa) Licence agreement records (ONIX) Licence agreement records (ONIX) Licencee assertion Licencee assertion

Terms & conditions Vary per licence per institution Vary per licence per institution Complex (librarians may make pragmatic assumptions that err on side of caution) Complex (librarians may make pragmatic assumptions that err on side of caution) Hard to manage Hard to manage Creative Commons: Creative Commons: Full legal licence Full legal licence Machine readable (searching and indexing) Machine readable (searching and indexing) Simple symbols for end-user interpretation Simple symbols for end-user interpretation ONIX specification likely ONIX specification likely

Service provision Development criteria Development criteria Utility Utility Practicality Practicality Cost-effectiveness Cost-effectiveness Method Method Centrally-maintained services Centrally-maintained services Devolved operation Devolved operation IE service registry IE service registry

Recommendations (I) Institutional Profile for contact information Institutional Profile for contact information Distributed – institutional responsibility Distributed – institutional responsibility Based on standard pro forma (XML) Based on standard pro forma (XML) Specific service locations: Specific service locations: IP address range – UKERNA IP address range – UKERNA Shibboleth servers –national WAYF Shibboleth servers –national WAYF OpenURL resolvers – OpenURL router OpenURL resolvers – OpenURL router

Recommendations (II) Other services -- IE Service Registry (Z39.50, OAI repository) Other services -- IE Service Registry (Z39.50, OAI repository) Subscriptions data Subscriptions data Institutional OpenURL resolvers Institutional OpenURL resolvers OCLC cooperative rights database OCLC cooperative rights database ONIX: EDItEUR/NISO ONIX: EDItEUR/NISO Terms & conditions – progress in a forum such as that for PA/JISC Model Licence Terms & conditions – progress in a forum such as that for PA/JISC Model Licence

Contacts Sandy ShawChristine Rees EDINAEDINA