Birth of a Database Newfoundland and Labrador Health Bibliography A labour of love Shelagh Wotherspoon NLHLA May 9, 2008

Introduction The Bibliography of Health Care in Newfoundland published Sabbatical leave Goal: Update the Bibliography and create a searchable database available on the Web Shelagh Wotherspoon NLHLA May 9, 2008

Background 1991 Original file was converted to the Spires database management system Did the file still exist? Shelagh Wotherspoon NLHLA May 9, 2008

Design the Database 1.Select the software  Reviewed the literature  Consulted Systems at QE II Shelagh Wotherspoon NLHLA May 9, 2008

Design the Database Unicorn II Database Properties One Format  HEALTHBIB One Template  Lists all the fields Shelagh Wotherspoon NLHLA May 9, 2008

Design the Database 2.Document types 4 document types in the original file  Article  Book  Chapter  Thesis Shelagh Wotherspoon NLHLA May 9, 2008

Design the Database 3.Fields Assign fields to the 4 document types Flexibility  Searching  Display of information  Output Shelagh Wotherspoon NLHLA May 9, 2008

Fields Original 12 Fields ID Category Author Title Found.In Volume Number Pages Publisher Address Subject Print Date Revised Fields Record No Document Type Author Title Publication Info Volume Number Pages Publisher Place Subject Date Shelagh Wotherspoon NLHLA May 9, 2008

22 New Fields Other Title Journal Abbrev General Note General Subject Publication Date Original No Language ISSN Unique ID Article ID Availability Copy Note Journal Title Edition Publisher Place Added Author Series ISBN Main Author Main Title Dissertation Note Shelagh Wotherspoon NLHLA May 9, 2008

Repeatable Fields Author Added Author Main Author General Note ISBN ISSN Series Subject Availability Shelagh Wotherspoon NLHLA May 9, 2008

Journal Title Field Add the full journal titles Sample from Journal Title file Abdom Surg|Abdominal surgery Appl Nurs Res|Applied nursing research: ANR Can Fam Physician|Canadian family physician = Médecin de famille canadien Can Med Assoc J|Canadian Medical Association journal CMAJ|CMAJ: Canadian Medical Association journal = journal de l’Association médicale canadienne Nurs Pap|Nursing papers = Perspectives en nursing Polar Rec (G Brit) |The Polar record Progr Med (Paris) |Le Progrès médicale Shelagh Wotherspoon NLHLA May 9, 2008

Availability Field Links: Memorial holdings: Links to the catalogue records were added using:  ISSN  ISBN  Control numbers Full-text: Links using DOI Shelagh Wotherspoon NLHLA May 9, 2008

Design the Database 4.MARC tags  MARC tag required for each field  Not a cataloguer Shelagh Wotherspoon NLHLA May 9, 2008

MARC Tags 001Record No 008Date 012Document Type 014Unique ID 020ISBN 022ISSN 100Author 210Journal Abbrev 222Journal Title 242Other Title 245Title 250Edition 260Publisher 270Place 440Series 500General Note 502Dissertation Note 512Volume 517Number 519Pages 529Publication Date 546Language 650Subject 695General Subject 700Added Author 704Main Author 730Main Title 773Publication Info 851Article ID 856Availability 890Copy Note 891Original No Shelagh Wotherspoon NLHLA May 9, 2008

Design the Database 5.Limits  Assign limit fields Three fields were selected:  Year  Document Type  Language Shelagh Wotherspoon NLHLA May 9, 2008

Design the Database 6.Indexes Create Keyword and Browse indexes  Author  Title  Journal  Subject  Everything Assign fields to each index Shelagh Wotherspoon NLHLA May 9, 2008

Indexes Author Index Author Added Author Main Author Title Index Title Other Title Main Title Series Journal Index Journal Abbrev Journal Title Subject Index Subject General Subject Everything Shelagh Wotherspoon NLHLA May 9, 2008

Design the Database 7.Style  Vancouver style  MeSH headings assigned as subjects  General Subjects broad subject categories based on NLM classification outline, e.g. Pediatrics, Cardiovascular System Shelagh Wotherspoon NLHLA May 9, 2008

Design the Database 8.Display of Records Four display views:  Hit list of results  Full view (default)  Brief  All Define the displays for the 4 record types Shelagh Wotherspoon NLHLA May 9, 2008

Hit List Shelagh Wotherspoon NLHLA May 9, 2008

Brief View Shelagh Wotherspoon NLHLA May 9, 2008

Full View Shelagh Wotherspoon NLHLA May 9, 2008

Full View Link to Full-Text Shelagh Wotherspoon NLHLA May 9, 2008

Full View Link to PDF Shelagh Wotherspoon NLHLA May 9, 2008

Full View Link to Catalogue Shelagh Wotherspoon NLHLA May 9, 2008

Full View Link to Catalogue Shelagh Wotherspoon NLHLA May 9, 2008

All View Shelagh Wotherspoon NLHLA May 9, 2008

Build the Database September 2004 Systems added a new database to the UnicornII system  Problems  Generic framework – customization needed  No records Shelagh Wotherspoon NLHLA May 9, 2008

Build the Database November 2004 Spires records were uploaded to WF  Numerous problems Obtained text file of Spires records December 2004 Records had been dumped and reloaded twice in WF Shelagh Wotherspoon NLHLA May 9, 2008

Build the Database How to Proceed? Problems with the database Lack of WF experience Decision: Work with the text file (original records) Upload it later to WF Shelagh Wotherspoon NLHLA May 9, 2008

Original Spires record **** ID = 1; CATEGORY = Article; AUTHOR = P W Allderdice; AUTHOR = N Browne; AUTHOR = D P Murphy; TITLE = Chromosome 3 duplication q21 qter deletion p25 pter syndrome in children of carriers of a pericentric inversion inv(3)(p25q21).; FOUND.IN = Am J Hum Genet; VOLUME = 27; NUMBER = 6; PAGES = ; SUBJECT = Chromosomes, Human, Pair 3; SUBJECT = Inversion (Genetics); SUBJECT = Chromosome Aberrations; SUBJECT = Chromosome Abnormalities; SUBJECT = Genetics; ENTERED = 04/25/1991; MODIFIED = 01/26/1996; PRINT-DATE = 1975 ; ; Shelagh Wotherspoon NLHLA May 9, 2008

Original record **** ID = 1; CATEGORY = Article; AUTHOR = P W Allderdice; AUTHOR = N Browne; AUTHOR = D P Murphy; TITLE = Chromosome 3 duplication q21 qter deletion p25 pter syndrome in children of carriers of a pericentric inversion inv(3)(p25q21).; FOUND.IN = Am J Hum Genet; VOLUME = 27; NUMBER = 6; PAGES = ; SUBJECT = Chromosomes, Human, Pair 3; SUBJECT = Inversion (Genetics); SUBJECT = Chromosome Aberrations; SUBJECT = Chromosome Abnormalities; SUBJECT = Genetics; ENTERED = 04/25/1991; MODIFIED = 01/26/1996; PRINT-DATE = 1975 ; ; New version of record **** RECORD NO = 1; DOCUMENT TYPE = Article; AUTHOR = Allderdice PW; AUTHOR = Browne N; AUTHOR = Murphy DP; TITLE = Chromosome 3 duplication q21 leads to qter deletion p25 leads to pter syndrome in children of carriers of a pericentric inversion inv(3)(p25q21).; JOURNAL ABBREV = Am J Hum Genet; VOLUME = 27; NUMBER = 6; PAGES = ; SUBJECT = Chromosomes, Human, Pair 3; SUBJECT = Inversion (Genetics); SUBJECT = Chromosome Aberrations; SUBJECT = Chromosome Abnormalities; GENERAL SUBJECT = Genetics; DATE = 1975; PUBLICATION DATE = 1975 Nov; ORIGINAL NO = 120; ISSN = (p); ISSN = (e); UNIQUE ID = ; AVAILABILITY = Memorial's holdings:|uhttp://info.library.mun.ca/uhtbin/iss n-search/ ; COPY NOTE = Copy available at the Circulation Desk, Health Sciences Library as NL Bib. No. 1; ; Shelagh Wotherspoon NLHLA May 9, 2008

Build the Database New Content Criteria for inclusion  Basically unchanged  Term “health” - used in the broadest sense  Range of material  Primarily journal articles Shelagh Wotherspoon NLHLA May 9, 2008

Build the Database Journal Articles Search databases Hand search journals Obtain hard copy of articles  Determine if article is relevant  Check bibliographies for additional material Create a template for adding new records Shelagh Wotherspoon NLHLA May 9, 2008

Template for New Articles **** RECORD NO = ; DOCUMENT TYPE = Article; AUTHOR = ; TITLE =.; OTHER TITLE = [ ]; JOURNAL ABBREV = ; VOLUME = ; NUMBER = ; PAGES = ; GENERAL NOTE = ; SUBJECT = ; GENERAL SUBJECT = ; DATE = ; PUBLICATION DATE = ; LANGUAGE = ; ISSN = (p); ISSN = (e); UNIQUE ID = ; ARTICLE ID = doi: 10. ; AVAILABILITY = Memorial's holdings:|uhttp://info.library.mun.ca/uhtbin/issn-search/; AVAILABILITY = Full-text:|uhttp://dx.doi.org/10 ; COPY NOTE = Copy available at the Circulation Desk, Health Sciences Library as NL Bib. No. ; ; Shelagh Wotherspoon NLHLA May 9, 2008

Build the Database September 2005 File was ready to be uploaded to WF  Now 2000 records in text file October 2005 Records uploaded to WorkFlows Journal Title file uploaded Shelagh Wotherspoon NLHLA May 9, 2008

Implementation Fall 2005 All records were now in WF Created a Webpage Created customized Help Next step  Test  Review Shelagh Wotherspoon NLHLA May 9, 2008

Implementation WF Problems Records missing Template Display and format of information Journal Titles did not map properly Search and Browse problems Shelagh Wotherspoon NLHLA May 9, 2008

Implementation WorkFlows File reloaded a number of times March 2006 Final reload of records Manual edits Shelagh Wotherspoon NLHLA May 9, 2008

Manual Cleanup ALL 2000 records were edited at least once! Shelagh Wotherspoon NLHLA May 9, 2008

Manual Cleanup – Journal Titles Shelagh Wotherspoon NLHLA May 9, 2008

Manual Cleanup – Publication Info Shelagh Wotherspoon NLHLA May 9, 2008

Manual Cleanup - Chapters Shelagh Wotherspoon NLHLA May 9, 2008

Manual Cleanup – Filing Indicators Shelagh Wotherspoon NLHLA May 9, 2008

Manual Cleanup - Accents Shelagh Wotherspoon NLHLA May 9, 2008

Manual Cleanup - Links Shelagh Wotherspoon NLHLA May 9, 2008

Manual Cleanup - Limits Shelagh Wotherspoon NLHLA May 9, 2008

Implementation Keyword Title Journal Subject Limits WorkFlows: Search Browse Author Title Journal Subject Browse Shelagh Wotherspoon NLHLA May 9, 2008

Implementation Display Journal Title links Series Full View Browse Journal Search screen Shelagh Wotherspoon NLHLA May 9, 2008

Adding New Records in WF Shelagh Wotherspoon NLHLA May 9, 2008

Adding New Records in WF Shelagh Wotherspoon NLHLA May 9, 2008

Adding New Records in WF Shelagh Wotherspoon NLHLA May 9, 2008

Adding New Records in WF Shelagh Wotherspoon NLHLA May 9, 2008

Conclusion Launch of the database Can the remaining problems be resolved? What are the options? Time is running out! Shelagh Wotherspoon NLHLA May 9, 2008

Outcome Birth or Mutation or Abortion? Thank You Shelagh Wotherspoon NLHLA May 9, 2008

Outcome Birth or Mutation or Abortion? Thank You Shelagh Wotherspoon NLHLA May 9, 2008