1 Program Assists Jess Stewart March 19, 2008

2 Program Startup Workshops Calendar 08/09 Activities Calendar 08 Workshops (prototype new workshops) –JTRS AMF; C5 RERP; BAMS; JPALS; JAGM; Classified Program; GPS III Space 09: JLTV (2 nd of 3 ongoing): Supersonic Target completed ; Ground Soldier Ensemble; CSAR-X, Lessons Learned: –Process Applies to MS A/B/C/Nunn-McCurdy Events –Corporate Participation in Workshop Works Well –Program Process Maturity Highly Variable from Program to Program Way Forward Recommendations –Insure Clause in RFP to Communicate Government Expectations –Involve Facilitator Team Prior to RFP Preparation –Increase Program Transition Assist Visits Jumpstarts Team Alignment Process

3 Way Forward Propose program assists as ICPM 2009 emphasis area –Develop assist capability throughout life cycle for programs –Advertise expert advisory services Reaffirm intent to require post-milestone Program Startup Workshops for ACAT I/IA –Define activities to establish policy

4 Program Assists Program Assist Executive Coaching Program Startup Workshops Expert Advisory Team -Initiation -Subsequent Milestones -Major Reviews -Post Nunn-McCurdy -Acquisition Strategy -RFP Development -PMO Startup -Metric Triggers -Cost/EVM Processes -IPT Responsibilities -Milestone Preparation -Risk - -IMP/IMS, etc. -Relationship with Proven PM -Resource & Thinking Partner -Transformational leadership focus --Particularly effective during transitions into new leadership roles

5 Definition: Program Assists Umbrella title to include: –Program Startup Workshops –Expert Advisory Teams –Executive Coaching for PEO/Program Office Program Assist Definition: An event to proactively prepare a program for successful program execution –Programs are always preparing for next key event; very few are in steady state –An assist must be tailored to a perceived weakness or best practice template –Is not an audit or report outside program office –May includes Expert Advisory Team or Executive Coaching

6 Current Activity DAU (DSMC-SPM) working with Army Biometric PM to aid in: –Enlarging ACAT III program office to include two new ACAT I programs; and, assist in Program Strategy and Preparation for DAB Defining program office skill sets for early program Would define as typical early program assist –Assist team as a “Thinking Partner”

7 Assist Policy Establish by policy memorandum –Address as process establishment or improvement and early strategy development –Include recommended PSW clause –Service concurrence Continue to include industry Identify potential inclusion in DoD –Obtain buy-in of SSE and DPAP Add to DAG as preferred practice –New sub paragraph—11.15?

8 Resourcing Requires Experienced SMEs-small teams – From DAU/System Commands/PEOs + Experienced support personnel –DAU Sec. 852 personnel augmentation –Skill sets tailored to situation Early assists for newly formed programs need to be encouraged and supported by senior leadership Recommend Assist Team leadership be available long term for short assists –Thinking partner –Modest numbers/high valued assets commitment

9 Way Forward Propose program assists as ICPM 2009 emphasis area Advertise expert advisory services Reaffirm intent to require post-milestone Program Startup Workshops for ACAT I/IA Define activities to establish policy

10 Reference Slides

11 Event and Process Based Assists Event Based for Entire Program Life Cycle –Decision Milestone or major review –Metric Triggers –Proactive Assists (based on other programs’ problems-lessons learned) Process Based –DoD inclusion for event based assists –Defense Acquisition Guidebook inclusion as a best practice or event based assist

12 Existing Programs Program Execution Problems Program Execution Problems Program Execution Problems Program Execution Problems Program Execution Problems Program Execution Problems Program Execution/ Tracking Program Execution Problems Program Execution Problems Goal: Establish Process and Provide Hands-On Support for New Programs Program Initiation Process Assist Team Repeat throughout life cycle “Best Practices” Program Reviews Root-Cause Identification Program Restructuring & Re-Baselining Assist Team Modes

13 Event Based Assists- Metric Triggers Performance metrics indicate rationale for early assessments internal to program Team with ICPM Metrics Group for intervention metrics

14 Event Based Assists Both Contractor and Government have extensive lessons learned in development production and sustainment process –Program Startup Workshops find weak processes with a genesis much earlier in a program’s history Program assists can be occur at any time in a program’s lifecycle Opportunities exist for proactive “assist” interventions