Advisor Training

1. Co-curricular Model 2. SLL & C3 Overview 3. Recognition Process & Officer Eligibility 4. Role of an Advisor 5. Campus Event Planning & 25 Live 6. Sources of Funding 7. Policy Overview Overview

Integrated Co-Curricular Model  Civic Engagement & Social Responsibility  Leadership & Interpersonal Development  Career & Professional Development  Critical Thinking & Ethical Reasoning  Holistic Wellness

Student Life & Leadership Staff Jason Schreiber Director of SLL Floyd Lai Associate Director of Multicultural Programs Shannon Nolan Coordinator of Student Involvement Lauren Gatto Coordinator of Student Involvement Megan Curran Coordinator of Fraternity & Sorority Life Christiana Bashian Coordinator of New Student Programs Sara Padilla Administrative Assistant

SLL Contacts Shannon NolanLauren GattoMegan Curran Coordinator of Student Involvement Coordinator of Fraternity & Sorority Life P: (760) F: (760) P: (760) F: (760) P: (760) F: (760) Point of Contact for: Academic Organizations & Honor Societies Point of Contact for: Cultural, Political, Recreational, Religious, Service, Club Sports, Special Interest Organizations Point of Contact for: All Sororities & Fraternities

SLL Suite (USU 3600) Student Organization Mailboxes Student Organization Event Support Fraternity & Sorority Life Leadership Programs Off-Campus Housing SMART Conference Rooms Orientation & New Student Programs Student Life & Leadership Main Suite

Cross-Cultural Center C3 (USU 3400) Multicultural Programs/C3 Civility Campaign Social Justice Summit (Fall) Ongoing Tukwut Talks with Faculty Student Life & Leadership (Cross-Cultural Center)

Tukwut Leadership Circle ➢ Partnered with a TLC graduate ➢ Type Focus Self-Assessment (MBTI results) ➢ 7 TLC Workshops ➢ 7 Hours of Campus Engagement ➢ 7 Hours of Civic Engagement ➢ Resume ➢ Reflection Paper ➢ Panel Exit Interview *Students earn a medal and certificate signed by President Haynes

●Academic & Honor Societies ●Political, Religious, Service, Special Interest, Cultural, and Club Sports ●Fraternities & Sororities Over 100 Student Organizations!

Annual basis per CSU E.O (FALL) 1) SLL verifies President & Treasurer: 1) 2.0 GPA 2) Limited to 150 units, or 125% of major units 3) Dean of Students Check 2) Constitution on File 3) Membership Roster (min. of 5 members) 4) Recognition Agreement & Bank Forms (Signed by Advisor) Recognition Process

❏ Regularly pick-up mail in student organization mailbox in USU 3600 ❏ Maintain an active program of events ❏ Maintain open membership and leadership policies that honor hazing ❏ Send appropriate representatives to the annual Student Org Leadership Conference (SOLC) or Student Org Recognition Workshop (SORW) ❏ Fiscally be in good standing with the University. Student Org Responsibilities

Role of an Advisor The president and treasurer of your student org are graduating this semester. What steps do you take to help cultivate a new leadership team?  Encourage current officers to nominate from within  Encourage current officers to present in classes to cultivate new leadership  Ideally, the leadership should be identifying new leadership as the year goes on - that way if openings happen they can be filled quickly ScenarioThings to consider:

Role of an Advisor The president of your student organization is very driven and seems to take on all of the planning herself. She plans every meeting, sets the agendas, and always seems to be on the ball. As far as you know, she is doing a great job. Mid-semester the Treasurer comes to you complaining that the President has been micromanaging him and the other leadership team members. He has tried talking to her and she does not seem responsive or receptive to change. What steps would you take to support the Treasurer? How would you approach the subject (if at all) with your President? ScenarioQuestions

 ASI = student org BANK Deposits = Cashiers (CRA 3700) Expenditure Requests = ASI (USU 3700A)  ASI Leadership Funding (ALF): ASI Leadership Funding (ALF): Event & Individual Leadership Funding  Co-curricular (Up to $1000) Co-curricular  Arts & Lectures (March deadline, up to $2,300) Arts & Lectures  Fundraising Week (monthly)  Membership Dues Sources of Funding

25 Live: (Do NOT use Explorer)  Log-in & password = listserve Username: org-latinocomorg Password: orglatinocomorg  Level 1, 2, 3 Event Management  SLL Advisor and Fac/Staff Advisor roles in supporting Level 3 Events  Liability 25 Live & Event Planning

▪Alcohol Policy ▪Travel ▪Hazing Managing Risk

 While at a meeting for the student organization, the group begins brainstorming ideas for campus events. The students decide to have a dodgeball tournament in the Clarke Field House. How would you respond? Scenario

➔ Ask the student to contact their Student Life and Leadership Coordinator of Student Involvement. ◆ Let the students know that they will need to be prepared to answer questions about the event while meeting with the Coordinator of Student Involvement. ◆ Look at the proposed date and time the group would like to have the event and reserve the space in 25Live. ➔ You could suggest the students to speak with someone at the Clarke Field house to see if they have any resources for the group to use. ➔ Ask what costs would be involved. If they will need to purchase supplies ask them to check their account with ASI. Review

On-campus Alcohol Policy *Zero tolerance on alcohol for ASI Campus Rec Club sports. Stipulations for other Student Organizations: 1. Request for Facilities Use and Alcohol approval Request at least 4 weeks in advance 2. Wine and Beer only 3. Always Accordance with the Law – No Minors 4. Responsible Host Training Required LONG Process, SLL, ASI, VPs, Advisors signatures required Advice: Have fun without it!

 Logo can’t be bigger than wording on sign, no drink specials mentioned, needs VPSA approval  Alcohol will be banned from all CSU inter-collegiate athletic events.  Alcohol is banned from all CSUSM inter-collegiate athletic events as well as ASI Campus Rec events. Alcohol Advertising Policy: CSU E.O. 966

➔ Domestic Travel Steps: 1) Notify SLL 2) Each student traveler will file a “Release” and “Student Conduct Agreement” PRIOR to travel 3) a scanned copy of each doc to the University Police Department ➔ If travel is funded or includes a significant percentage of members participating visit VPSA for additional paperwork: Travel Procedures

 The president of the student organization you advise approaches you with information about a local conference that he/she would like the student organization to attend? How would you respond? Scenario

➔ Ask the student to gain as much information as possible about the conference. ◆ Cost, travel, accommodations, etc. ➔ Suggest the student see how many members are interested in attending the conference. ➔ Encourage the student to meet with their Coordinator of Student Involvement. ➔ For potential funding sources, please visit Associated Students, Inc. to determine if student travel funds are available.Associated Students Review

 What is Hazing?  55% of college students involved in clubs, teams, and organizations have experienced hazing.  Nine in 10 students who experienced hazing by the study’s standard did not think they had been hazed.  69% of students who belonged to a student activity reported they were aware of hazing activities occurring in student organizations other than their own.  Hazing in View: College Students at Risk Initial Findings from the National Study of Student Hazing Hazing

University Hazing Education Team (UHET) Contacts: Student Life & Leadership Hazing Hotline NOT-HAZE University Police Hazing Education

CSU San Marcos does not discriminate on the basis of sex, gender, gender identity, or sexual orientation in its education programs or activities. Title IX prohibits discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Title IX protects all people regardless of their gender or gender identity from sex discrimination, which includes sexual harassment and violence. What should you do if a student tells you they were sexually assaulted by someone affiliated with CSUSM? Contact: CSUSM Title IX Coordinator and DHR Administrator: Dr. Bridget Blanshan Associate Vice President for Student Affairs Craven Hall Melissa Swartz Student Equity and Compliance Specialist Craven Title IX

Additional resources available to students in the event of a case involving Sexual Assault, Sexual Harassment, Sexual Violence, or DHR related incidents: Student Health and Counseling Services Faculty/Staff Dean of Students Office University Police Department – always call UPD in the event of an emergency Visit: for helpful information on Title IX, what is consent, definitions of terms, and how to file a formal complaint. Title IX

Scenario  One of the members from the student organization comes to see you about a problem he’s having with a woman in the group. He gave her his number and they talked via Facebook for a while. Now she’s constantly contacting him via text, IM, and even slipped notes under his door. What bothers him even more is that he sees her around campus all the time, at the gym, in the Student Union, even when he went to go get boba at Tapioca Express.  She also keeps “appearing” in buildings where he has his classes. He sent her a message the other day telling her that he is not interested, but this has not stopped her behavior. How would you respond?

➔ Safety is the number one priority for the students. ➔ Inform the student that you are a mandated reporter. ➔ Ask the student if they would feel comfortable talking with someone about this. ◆ Suggest they speak with Melissa Swartz, Student Equity and Compliance Specialist. Review

➔ What is the Clery Act? ➔ You are a Campus Security Authorities (CSAs) ➔ When a campus security authority receives crime information that he/she believes was provided in good faith, (little or no reason to doubt the validity of the information) the CSA has the duty to insure that a report is properly documented and processed by either: 1) direct report to the University Police Department 2) confidential report to the police department, or 3) statistical reporting to the police department for inclusion into the annual Clery Report. JEANNE CLERY DISCLOSURE OF CAMPUS SECURITY POLICY AND CAMPUS CRIME STATISTICS ACT It is not your responsibility to determine if a concern falls under Title IX or Clery Act what to remember is to report it.

Your are not alone. SLL coordinators are here to support you.

Thank You. Student Life & Leadership University Student Union