Dartmouth College Class Officers Weekend 2015 Mini-Reunion Chairs Association Meeting Class Officers Weekend Dartmouth College September 19, 2015 Jen Bordeau ’06, President Malcolm Jones ‘71, Vice President

Dartmouth College Class Officers Weekend 2015 Mini-Reunion Chair Association Annual Meeting Agenda 9:00-9:10amWelcome and introductionsJen & Malcolm 9:10-9:35amFY15 Mini-Reunions Year-in-ReviewJen 9:35-10:00amBest practices and burning questions from the CAR (discussion) Malcolm, Jen, & all 10:00-10:15amNEW Mini-reunion functionality in iModules Olivier 10:15-10:30amDonald Smith '53 Award and Honorable Mentions Jen & Malcolm

Dartmouth College Class Officers Weekend 2015 FY15 Mini-Reunion Year in Review Jen Bordeau ‘06

Dartmouth College Class Officers Weekend 2015 FY15 # of Mini-Reunions & Attendance by Class… # of Mini-Reunions Attendance 419 Total Mini- Reunions! 7,787 Total Attendees!

Dartmouth College Class Officers Weekend 2015 And we beat last year in number of mini-reunions held! 62 more mini- reunions than last year, representing a 17.4% increase … … bringing together nearly 8,000 alumni and guests!

Dartmouth College Class Officers Weekend 2015 But let’s analyze these numbers… The number of mini-reunions per active (and reporting) class increased! FY08-15 Avg # of Mini-Reunions per Class

Dartmouth College Class Officers Weekend 2015 Digging a little more into this year’s data… We can see that 50.8% of mini-reunions in FY15 were NEW EVENTS! And Dartmouth alumni held events in 121 DIFFERENT LOCATIONS! 10 Denver, CO 9 Seattle, WA 8 Lebanon, NH 7 Los Angeles, CA 6 VIRTUAL! 5 Washington, DC 4 San Francisco, CA 3 Boston, MA 2 New York, NY 1 Hanover, NH Photo: New York Times

Dartmouth College Class Officers Weekend 2015 And looking at it another way… We do still have some work to do… Let’s try to engage more with those other classes! FY08-FY15 Total # of Classes Holding Mini-Reunions

Dartmouth College Class Officers Weekend 2015 …and keep doing what you’re doing! Last year’s reunion attendance brought almost 5,000 alumni and guests back to campus, breaking an overall attendance record. Our good work with mini-reunions reached almost 8,000 alumni and guests this year, nearly 3,000 more!

Dartmouth College Class Officers Weekend 2015 Best Practices and Burning Questions from the CAR Malcolm Jones ’71 Jen Bordeau ‘06

Dartmouth College Class Officers Weekend 2015 Best practices… from YOU! (as reported in the FY15 CAR) Class organization / leadership / structure Identify chairs/hosts in different geographic areas (for planning and recruiting!) – and thank them Include spouses/partners in leadership and planning Try NEW events and unique experiences (including virtual!) Partner with cluster classes – agree on objectives, communication strategy, and budget Use Google documents to stay organized Reach out directly to classmates with an ask Consistent marketing/communication Follow-up with organizers quickly Types of events Xth day or milestone birthdays (multi-city/modal) Tailgates at Dartmouth sporting events Catered meals/planned lunches Happy hours Different locations/destinations Charity/volunteering Club or College sponsored events

Dartmouth College Class Officers Weekend 2015 Leveraging virtual mini-reunions to enhance class engagement What is a “Mini” Reunion? Brings classmates together fostering the connections between classmates Over the course of time between reunions In different locals across the country and around the world Is open to all members of a class Can be multi-day “destination” events, single day events, lunches/dinners, or “virtual mini reunions” What is a “Virtual Mini Reunion? A way to engage classmates from around the globe at virtually no cost A way to reach classmates who don’t live near metropolitan areas A chance to get classmates interacting real time An easy way to reach out to your classmates, get updated, and get updated info on them Can be done via Facebook (the most popular), s, or via the Class website. Or a combination Are a complement to regular mini reunion program

Dartmouth College Class Officers Weekend 2015 Leveraging virtual mini-reunions to enhance class engagement What happens in a Virtual Mini Reunion? Classmates are asked to report something of interest they are doing on a specific day (e.g. the 79 th day of the year for Class of ’79), submit photos if they wish, perhaps answer a question like “what is your favorite memory from Hanover?” Or “What do you want to see included in our next reunion schedule?” Many classes have had more than 100 classmates participate Classmates can post photos which add to the fun How do I organize/promote a Virtual Mini Reunion? Work with Class Officers Mini Reunion chairs. College can also provide support Refer to our Mini-Reunion websiteMini-Reunion website Promote via Class notes in DAM, Class Newsletter, blast, and/or Class Facebook page Pick a date, a topic and do it!

Dartmouth College Class Officers Weekend 2015 The new(ish) Mini-Reunion Chair Association website interior.aspx?sid=1353&gid=7&pgid= interior.aspx?sid=1353&gid=7&pgid=3656

Dartmouth College Class Officers Weekend 2015 Other ways to connect What other resources would help you?

Dartmouth College Class Officers Weekend 2015 NEW Mini-Reunion Functionality in iModules Olivier Gilloux

Dartmouth College Class Officers Weekend 2015 iModules update 17 Core content Option to have it prepopulate (link in )

Dartmouth College Class Officers Weekend 2015 iModules update 18 Adding guests

Dartmouth College Class Officers Weekend 2015 iModules update 19 Simple RSVP Event with fee(s)

Dartmouth College Class Officers Weekend 2015 iModules update 20 Activities (free or with fee)

Dartmouth College Class Officers Weekend 2015 iModules update - EVENTS 21

Dartmouth College Class Officers Weekend 2015 iModules update - EVENTS 22

Dartmouth College Class Officers Weekend 2015 iModules update - EVENTS Events registration forms Can collect fees (2.5% CC transaction fee) Now open to all classes already using iModules Events created by College Train volunteers on event management Process:

Dartmouth College Class Officers Weekend 2015 iModules update Process 24

Dartmouth College Class Officers Weekend 2015 ›Dartmouth will create the registration form for you ›You will review it before it goes live ›You will manage the event once it is live and receive training on how to it. Form request 0-1 week 1-2 weeks Go Live! Volunteer Dartmouth builds your form Dartmouth makes final edits, if needed Form review Dartmouth/Volunteer Training Admin access request 1-2 weeks Dartmouth grants you access VolunteerAlumni Help Desk/ Volunteer $ iModules update - EVENTS

Dartmouth College Class Officers Weekend 2015 ›Request the creation of your event registration form. -Dartmouth will build your event registration form in the next 2 weeks after you submit your request. -Don’t forget to send your financial information if your event has a fee ›Request Events Management admin access -You will be responsible for managing your event once it is live 1. REQUEST Form request 0-1 week 1-2 weeks Go Live! Volunteer Dartmouth builds your form Dartmouth makes final edits, if needed Form review Dartmouth/Volunteer Training Admin access request 1-2 weeks Dartmouth grants you access VolunteerAlumni Help Desk/ Volunteer $ iModules update - EVENTS

Dartmouth College Class Officers Weekend 2015 ›Dartmouth will contact you to schedule a review of your event registration form and test it. -This will be the time to make minor final tweaks, if needed -Any significant change will impact your go ›Once your admin access is granted, you can schedule training with the Alumni Help Desk. -Go to for referencehttp://Dartmouth.imodules.com/eventshelp Form request 0-1 week 1-2 weeks Volunteer Dartmouth builds your form Dartmouth makes final edits, if needed Form review Dartmouth/Volunteer Go Live! Volunteer Training Admin access request 1-2 weeks Dartmouth grants you access VolunteerAlumni Help Desk/ Volunteer $ 2. TRAINING / REVIEW iModules update - EVENTS

Dartmouth College Class Officers Weekend 2015 Form request 0-1 week 1-2 weeks Go Live! Volunteer Dartmouth builds your form Dartmouth makes final edits, if needed ›Your event registration form is ready to be shared -Send the link via and advertise on your website Form review Dartmouth/Volunteer Training Admin access request 1-2 weeks Dartmouth grants you access VolunteerAlumni Help Desk/ Volunteer $ 3. GO LIVE iModules update - EVENTS

Dartmouth College Class Officers Weekend 2015 iModules update - EVENTS 29 Training / Documentation AHD Access the Events Home page Export the attendee list Resend a confirmation Cancel a registrant's participation Request a refund for a registrant (events admin only) Use standard reports or create custom ones

Dartmouth College Class Officers Weekend 2015 iModules update Questions: 30

Dartmouth College Class Officers Weekend 2015 Donald Smith '53 Award and Honorable Mentions Malcolm Jones ’71 Jen Bordeau ‘06

Dartmouth College Class Officers Weekend 2015 Presentation of Awards – Congratulations! Special recognition Class of 1957 Special recognition Class of 1966 Special recognition Class of 1988 Special recognition Class of 1964 Honorable mention, classes 25 years or young Class of 2005 Honorable mention, classes 25 years or wiser Class of 1979 Donald Smith ’53 Award The Great Class of 1962

Dartmouth College Class Officers Weekend 2015 Jen Bordeau ’06, President Malcolm Jones ‘71, Vice President