Time Management To Delay or Not To Delay

Management Areas Leadership Skills Communication Skills Problem Solving Information Management Stress Management Decision Making Project Management Time Management

What is it? Concentrate on results, not on being busy Sense of being effective Applied everywhere: personal, public, business Function well Define order in chaos; achievement in frenzy

What is it? Concentrate on results, not on being busy Manage time. Get things done - Beating Procrastination. Finding out how you really spend your time - Activity Logs. Tackling the right tasks first - Prioritized To Do Lists. Deciding your personal priorities - Personal Goal Setting. Planning to make the best use of your time - Effective Scheduling.

Procrastinate (Excuses Excuses Excuses) Important vs. Urgent tasks Lacking skillset, resources, information Waiting for the “right” mood or the “right” time A fear of failure or success Underdeveloped decision making skills Poor organizational skills Perfectionism ("I don't have the right skills or resources to do this perfectly now, so I won't do it at all.") Being ineffective

Procrastinate Not a delay Recognize your mistakes, be honest – Prepare a To-do List, No sense of urgency – Not completing tasks (continuously looking for comfort) – Getting stressed over little, unimportant things Reasons for Delaying – Unpleasant tasks – Wrong priority – Overwhelming Resolve and Beat it – Motivate yourself, feel good factor – Reward yourself – Ask someone to help you, keep tab – Determine risks and solutions

Effective Scheduling Scheduling is the process by which you plan your use of time Scheduling is then a five-step process: Identify the time you have available. Block in the essential tasks you must carry out to succeed in your job. Schedule in high priority urgent tasks and vital "house-keeping" activities. Block in appropriate contingency time to handle unpredictable interruptions. In the time that remains, schedule the activities that address your priorities and personal goals.

Effective Scheduling Scheduling is the process by which you plan your use of time By using a schedule properly, you can: Understand what you can realistically achieve with your time Plan to make the best use of the time available Leave enough time for things you absolutely must do Preserve contingency time to handle 'the unexpected‘ Minimize stress by avoiding over-commitment to others.

Goal Setting Turn vision into reality By using a schedule properly, you can: measure and take pride in the achievement of those goals see forward progress in what might previously have seemed a long pointless grind raise your self-confidence, as you recognize your ability and competence Preserve contingency time to handle 'the unexpected' Minimize stress by avoiding over-commitment to others

Goal Setting Facilitate Success Tips: State each goal as a positive statement Be precise (Clarity) Set priorities Write goals down Keep operational goals small (Challenge) Set performance goals, not outcome goals (what can be controlled) Set realistic goals (Complexity) Feedback

Courtesy: Mindtools.com Prioritize

Concise and Unambiguous Two way process (open for interpretation) Message, audience, interpretation, circumstance, cultural context Too much information, too fast Communication Channels Verbal (face-to-face meetings, telephone, video) Written channels (letters, s, memos and reports.) Different channels have different strengths and weaknesses Not effective to give a long list of directions verbally Not proper to give someone negative feedback using

Be on-time Personal presentation (clean and tidy) Be yourself (warm and confident smile) Project appropriate confidence and self-assurance Be open and confident Be positive, courteous and attentive Communication (First Impression)

Communication (Improve Understanding) Disclosing harmless items builds trust. However, disclosing information which could damage people's respect for you can put you in a position of weakness In a team, expand knowledge about self and others. This allows better co-operation and understanding for improved productivity and effectiveness. Provide constructive feedback

Communication (Writing Skills) Tips: Avoid the use of slang words Try not to use abbreviations (unless appropriately defined) Steer away from the use of symbols (e.g., &) Brackets are used to play down words or phrases Great care should ALWAYS be taken to spell the names of people and companies correctly Numbers should be expressed as words when the number is less than 10 or is used to start a sentence Quotation marks should be placed around any directly quoted speech or text and around titles of publications. Keep sentences short Writing – more concrete than verbal communication Clear and concise Style and actual working are important

Communication (Effective ) Short and concise (too many of them) Effective Subject Relevant contact information (phone number) Clear response (follow up phone call, ) Quick response (receipt, acknowledge?) Content relevant to subject It can be forwarded (be mindful!) Avoid mixing too many topics in one message Number paragraphs for multiple points Manage your inbox (instant action, no delay) Don’t let other wait for your decisions

Have an objective, set goals Tackle timelines, resources, skillset Communication Tools, Overcome Physical Barriers Work Distribution, Team Work Get it done! Be positive, courteous and respectful Provide feedback, keep everyone involved in a loop Relax and enjoy Project Build Whatever it takes

Awareness about Surya Namaskar Commitment to improving mental and physical health Improve Team Work Generate Samparka National Campaign SNY 2010 Yoga for health, Health for Humanity Phone, , Social Networks, Central Docs , Web, Print, Physical Personal, Groups, Networks Team Work, Proactive Service, Effective TaskMgmt