Nevada Citation & Accident Tracking System Presented By: Denise Dunning Jason Gowins Phillip George Mark Vorderbruggen

Step 1 – Project Coordination Establish Traffic Records Committee Local and State Law Enforcement Agencies Courts Local Administrative Office of Courts Department of Motor Vehicles (DMV) State Department of Transportation (DOT) Office of Traffic Safety (OTS) Health Care Administrators Various Federal Agencies * Design System Logo with System Name

Step 1 – Project Coordination Project Coordinator Exclusive Focus on the Project Establish Relationships Between Agencies Plan, Schedule, and Conduct Meetings Single Point of Contact Request Grant Funding Manage Grant Funding Coordinate Problem Resolution Give an example with Judges.

Step 2 - Funding Nevada Funding Sources National Highway Traffic Safety Administration (NHTSA) 411 Traffic Records Data Improvement Grant - $718,000.00 (Over 4 Years) Motor Carrier Safety Assistance Program (MCSAP) - $1.5 Million Commercial Vehicle Accident Reporting System (CVARS) - $427,443.00 Talk about matching funds for each grant. IE Metro, Washoe County, NHP.

Step 2 - Funding Other Possible Funding Sources Homeland Security Act Local Law Enforcement Block Grant (Criminal Justice Assistance) Insurance Companies Courts Other Private Sector Funding

Step 3 – System Planning and Design Research Applicable State Laws Electronic Signature Electronic Data Transfer to Other Agencies Storage Parameters Security Issues Data Storage Data Retrieval

Step 3 – System Planning and Design Application and Technology Research Vendor Presentations Encourage Drivers License Conversion to Barcode or Magstripe Obtain Necessary Approvals Legislature Courts DMV

Step 3 – System Planning and Design Standardize Crash Report and Citation Format Minimum Model Uniform Crash Criteria (MMUCC) Incorporate Commercial Vehicle Accident/Citation Reporting Design and Build a Management System to store data at Local Law Enforcement Agencies Ease of Entry Detailed Analysis GIS Mapping

Step 3 – System Planning and Design Design and Build a Statewide Data Repository Ability for All Participating Agencies to Query All Other Locations In Nevada, this repository is housed at the Department of Public Safety

Step 4 – Data Collection Personal Digital Assistant (PDA) or Laptop with Portable Printer Officer Syncs with Agency Management System Data Entered Once, at the Officer Level

Court – Potential Roadblocks Court Buy-In Judicial Concerns Statutory Compliance Security Against the Manipulation of Data Signed Citation – Legal Document Reliability of Data Transfer Signature Compliance – Electronic Signature Interfaces with the Court Systems Ease of Public Scrutiny Regarding Court Dispositions Fear of Business Process Change

Court – Potential Roadblocks Court Buy-In Support Staff Concerns Elimination of Data Entry Positions Reallocation of Job Duties Fear of Technology Fear of the Unknown Business Process Reengineering

Court – Benefits Reduces Lost/Misfiled Citations Reduces Redundant Data Entry Significant Reduction of Citation Errors Allows for Easy Data Retrieval Reduction of Paper and Storage Facilities Immediate access to the Citation

Court – Benefits Electronic Disposition Transfer to DMV Ability to view Defendants Prior Traffic History Statewide Ability to Set Accurate Bail Amounts Based on Jurisdiction Ability to Correctly Assign Appearance Dates/Times. Ability to Expedite Court Appearances

Phillip George Mark Vorderbruggen A Law Enforcement Perspective

Law Enforcement - Potential Roadblocks Reluctance to Change We’ve Always Done It This Way “Officer Fear of Electronic Devices” Internal Information Technology Department Replacement or Modification of Existing Records Management Systems Lack of Funding to Complete the Project Unexpected Costs or Budget Cuts

Law Enforcement - Potential Roadblocks Change in Technology or No Technology Equipment Upgrades/Purchases Differences in Agency Policy Lack of Vendor Choice Obtaining Buy-In From Decision Makers, Management and End Users Transfer of Key Personnel Prior to Project Completion Delays in Obtaining Government Funding

Law Enforcement – Benefits More Complete Data Collection and Analysis Insurance Fraud Verification Ability to identify fraudulent reporting Better Statistics Single Point of Data Entry Significant Reduction of Officer Entry Errors Legibility

Law Enforcement – Benefits Selection of a single vendor for all agencies makes for a seamless transfer of data between agencies Cost Reduction Better Testing and Quicker Error Correction Track Officer Productivity Ability to collect racial profiling for state reporting purposes

Law Enforcement – Benefits Timely Submission to Courts Central Reporting Repository Easier Data Exchange between Agencies Real-time Crash Analysis Reduced Administrative Costs for both Law Enforcement Agencies and Courts Ability to locate potential suspects Ability to locate Repeat Traffic Offenders

Law Enforcement – Benefits GIS Mapping Quickly Identify High Crash Locations and Tailor Enforcement Ability to make uniform changes quickly throughout the system New Bail Schedules New laws Software Updates

Law Enforcement – Benefits Reduction in Supervisor Approval Times Reports/Citations are legible Ability to use handheld/laptops for other uses Tow Reports DUI Supplementals Driver Exchange Information Ability to tape record in the field Email Integration Accurate Location Information

A Technology and Communications Perspective Jason Gowins A Technology and Communications Perspective

NCATS – Law Enforcement

NCATS – Agency Communication

NCATS – Courts & DMV

NCATS – Information Retrieval

NCATS – The Big Picture

NCATS – In the Future Must Stay Current with the Most Current and Innovative Technology Hardware Upgrades Software Upgrades Advancement in Communication Technology

NCATS – In the Future “How Do I Keep Up?!” Proactively Searching for Additional Funding Keep Lines of Agency Communication Open Continually Examine Your Business Processes Look for Ways to Increase System Efficiency and Decrease System Costs Through Emerging Technologies

Thank You for Your Attention Questions & Answers