Shared Bib Implementation History and Background Amy Weiss

What is an SUL Shared Bib? SUL = State University Libraries One bibliographic record for each title Separate holdings and items for each SUL SUL Aleph Client (SBU01)

Rationale More efficient Allows for greater centralization Fosters collaborative collection development

Beginnings TSPC 2008 Should we have a single bibliographic record? Report given by TSPC Single Bib Task Force to CSUL Pros and cons explored Quantity of time necessary to execute project seen as major negative

CSUL CSUL Single Bib Task Force Librarians from a wide range of library settings and perspectives Single Bib seen as the inevitable choice

Single Bib Pilot Project USF – Susan Heron, representative UF -- Betsy Simpson, representative FSU – Amy Weiss, representative FCLA – Jean Phillips and a cast of dozens!

Merging and Tag Table Keeping local data Trying to get the most complete record possible Making sure the right records merge

Making the Perfect Match Tag treatment tables OCLC reclamation projects FCLA reports

Adding in Expertise Acquisitions Serials Task Force on Proprietary Records Authorities

Back to CSUL Shared Bib Implementation Project made FCLA’s top priority

Timeline January 2012 – Face to Face at FCLA, Full test merge February 2012 – Access Services Face to Face – Functional testing in all areas March-April 2012 – Testing and training – Refine policies and procedures

Timeline May 2012 – Testing and training – Finalize policies and procedures June Final Testing -- Bib change cutoff -- Migration to shared bib

Thanks Special thanks to Betsy Simpson for her assistance in preparing this PowerPoint