Pennsylvania Information Management System (PIMS) Capital Area IU – PennData Group Meeting Sharon Clark, PIMS Project Director Dave Ream, PIMS Project Manager October 23, 2007

PIMS Vision Unique Student ID Unique Staff ID Enterprise Data Model Data Collection/Vertical Reporting Data Warehouse Reporting and Analysis Data Exchange (SIF and e-Transcript) Access and Presentation Security Users  PDE Administrators  LEA Administrators  Researchers  Principals  Teachers Data Business Drivers Features of PIMS  Identify and track individual students & staff  Meet state and federal reporting requirements  Streamline data collection process/reduce LEA burden  Provide users with easier access to data  Create central data repository for all key data  Security and privacy  Deliver information to users based on role, need and authorization  Support automated data exchange through SIF  Support automated data exchange through e-Transcript  Use nationally recognized data standards - NCES, SIF, etc.  Track student progress from PK to K-12 to Post- Secondary  Improve data quality  Inform and support executive decision making  Support Return on Investment (ROI) analysis  Student ▪ Staff  Course ▪ District  Program ▪ Financial  Assessment Sectors  PK  K-12  Post-Secondary  Workforce Parents and Students Policy Makers / Legislators Higher Education Administrators Alternative Schools / Juvenile Institutions Workforce Birth – Age 3 Adult Basic Education 1

2 PIMS Year 1 Schedule and Timeline – March 2007 thru August 2008 Collection #1: Student Enrollment Data Requirements Analysis Collection #2: Staff Data Collection #3: Course Data Collection #4: Child Accounting Data Data Submission Pilot Year 1 Planning Special Collection: NGA High School Graduation Rate 3/2007 SIF Pilot Data Submission Training Year 2 + Planning 4/20075/2007 6/2007 7/2007 8/2007 9/ / / /2007 1/20082/2008 3/2008 4/20085/20086/2008 7/20088/2008 Today PIMS Visioning Standard Report Development Reporting Training Custom Reporting Requirements Custom Report Development Infrastructure Acquisition and Implementation

Initial PDE Applications in scope for PIMS 8 Current ApplicationDescription PIMS Impact Electronic Dropout/Graduate Report (EDGR) Collects data on individual dropouts and graduates in PA public secondary schools Expect to retire next SY Low Income Percentages (Paper and pencil process) Consolidates information reported by LEAS on percent of students from low income households Retire this year Elementary/Secondary Public Enrollment (ESPE) Collects and reports enrollment data for public school, by grade, gender, and ethnicity Decision Pending Secondary Course Enrollments (SECCEN) Collects course enrollment data by gender, course length and grade Retire this year Limited English Proficiency (LEP) Performs data collection, maintenance, and reporting for students with LEP in school districts and charter schools Collect student demographics data in PIMS then load into existing application Career and Technical Student Information System (CATS Student) Collects career and technical student enrollments and completions by approved program Retire this year Child Accounting (CAD)Collects attendance and membership data from Pennsylvania ’ s 501 school districts and other educational entities Run in parallel this SY Elementary/Secondary Professional Personnel (ESPP) Collects data on all certificated and non-certificated elementary and secondary professional employees who are employed in the public schools. Decision Pending DRC PrecodeCollects information on students to allow for the creation of pre-printed PSSA test labels Collected by PIMS beginning this SY

PIMS Templates by Reporting Date Reporting Date eScholar DomaineScholar TemplateOct-07Dec-07Mar-08Aug-08 Attendance Student Summary Attendance X Course XX Course Instructor XX Student Course Enrollment XX Enrollment School EnrollmentXXXX Groups and Programs Programs FactXXXX Staff XXX Staff Assignment XXX Staff Snapshot XXX Student XXXX Student SnapshotXXXX Schedule Day Calendar X DistrictDistrict Annual Facts X LocationLocation Annual Facts X 4

PIMS Data Collection Schedule Data collection periodReporting WindowSnapshot Date October /15/ /09/0710/1/07 December /26/ /14/0711/26/07 March 2008TBD August 2008TBD “Special” Graduation Rate Data Request *10/15/07 – 1/31/08Not Applicable (Templates with snapshot dates are not included in this submission) 5 * Pennsylvania will begin public reporting of graduation rates using the new National Governors Association’s cohort graduation rate definition beginning with the class of 2010 (these students were ninth graders in ). This graduation rate calculation requires individual student level data. Since PDE to date has not collected student level data, PDE needs to reach back and collect the first time ninth graders from the school year. While this is not a formal PIMS data collection, PIMS will be leveraged for this initiative.

PIMS Pilots 8 14 LEAs participated in PIMS non-SIF Pilot for October data submission Non-SIF Pilot will continue for subsequent data submissions, including initial Staff data submission Expect Pilot LEAs to submit staff data in late October 2007 SIF pilot planned for Spring 2008 with three pilot LEAs

PIMS Project Governance 7 PDE Data Council Superintendents, Principals, and Teachers Intermediate Units (IUs) LEA PIMS Administrators PIMS Advisory Group* PIMS Steering Committee (Secretary of Education and Cabinet) PDE Staff * - Representatives from key stakeholders - IUs, LEAs, SIS Vendors, Principals, and Teachers PIMS Project Team LEA SIS Vendors

PIMS – Future Scope 6 PIMS Steering Committee to determine scope Potential scope areas: assessment, safe schools, migrant, special ed, early childhood, postsecondary eTranscripts Rollout Cognos business intelligence tools, leveraging eScholar’s metadata framework, to PDE and LEA users for ad hoc reporting and data analysis Provide SIF infrastructure at state level using Edustructures solution for those LEAs who wish to use vertical reporting and student locator framework functionality

PIMS Project Resources 9 Project website: –PIMS User Manual Volume 1 and 2 –Who Reports Whom –Who Reports What –PIMS Training Information –Special Grad Rate Collection Information –Informational and Training Webinar Recordings –PIMS Access Database PIMS help desk: EdHub PIMS Community coming soon and will include new level 1 PIMS help desk

Questions and Discussion 10