PAC05 JACoW Team Meeting, Frascati November 2005 Charlie Horak, ORNL/SNS

JACoW Team Meeting, Nov , 2005, Frascati, Italy 2 General Sponsored primarily by American Physical society (APS) and Institute for Electrical and Electronic Engineers (IEEE) 21 st in series Knoxville, Tennessee, USA Downtown Convention Center ~1473 registrants World Year of Physics

JACoW Team Meeting, Nov , 2005, Frascati, Italy 3 Paper Deadline Paper deadline set for Wednesday before conference—first time for PAC –Response to deadline surprisingly good –Unfortunately, lots of requests to resubmit during and after conference

JACoW Team Meeting, Nov , 2005, Frascati, Italy 4 Proceedings Office Staffing 11 editors for 8.5 days, 1 for 5 days 4 people in paper reception All processing done at the conference center Most papers processed by end of conference (1 PC, ~20 Mac left; ~20 postconference papers accepted) All QA done postconference

JACoW Team Meeting, Nov , 2005, Frascati, Italy 5 Paper Stats Counts Abstracts created: 1,918 Published papers: 1,398 Green-dot papers not publishable: 13 (no copyright forms or no poster) Papers not received: 68

JACoW Team Meeting, Nov , 2005, Frascati, Italy 6 Paper Stats (cont.) Of 1,404 papers processed: PC: 1,085 Linux: 136 Mac: 125 Unix: 58

JACoW Team Meeting, Nov , 2005, Frascati, Italy 7 Paper Stats (cont.) Initial Paper Status: Red 148 (10%) Yellow: 707 (50%) Green: 557 (39%)

JACoW Team Meeting, Nov , 2005, Frascati, Italy 8 Paper Stats (cont.) 45% Formatting problems 25% Other 9% No PS file 6% Fonts 5% Type 3 fonts 4% Unusable files 2% Printed on wrong size paper 0.1—2%, multiple PS files, slow graphics, too many pages

JACoW Team Meeting, Nov , 2005, Frascati, Italy 9 Publication Stats Preliminary proceedings on SNS web site 11 weeks after conference Final proceedings on JACoW site Nov. 7 Master CD sent to printer Nov. 10 No printed copies produced (available from IEEE) Woohoo!!!!

JACoW Team Meeting, Nov , 2005, Frascati, Italy 10 Comments from Authors Paper instructions for Macs need to be updated (?) Couldn’t create or upload PS files (biggest problem)

JACoW Team Meeting, Nov , 2005, Frascati, Italy 11 Problems Network connection in conference center slow at times Slow start in editing from confusion over IEEE PDF requirements Not enough editors or paper reception staff for conference this big Too many authors asking to resubmit

JACoW Team Meeting, Nov , 2005, Frascati, Italy 12 Good Stuff Overall quality of papers was good. Author response to deadline was good. Experienced, friendly, helpful, fantabulous proceedings office staff.

JACoW Team Meeting, Nov , 2005, Frascati, Italy 13 Registration Experience Developers (Matt and I) no registration experience No clear specifications Vendor registration issues Printing receipts/badges for walk-in registrants Tracking payments

JACoW Team Meeting, Nov , 2005, Frascati, Italy 14