Preliminary Design Review Monday, March 25 th, 2009 Project Advisor: Dr. Whit Smith Group Members - Chris A. Higginbotham -John Lewis - Nikhail Singh

Project Objectives Website Modifications and Maintenance Shelter Security Hardware Issues Database Integration

Design Approach Consulting thought process Evaluate list of problems and objectives Determine priorities for these issues Adapt to a dynamic environment

Expected Tasks 1.Interface volunteer portion of Donor Perfect with volunteers. 2.Donation Station in rear of building. 3.Install a PC in the volunteer check-in area. 4.Badges – Issue guests badges with bar codes. 5.Check the badges against list and notify if security alerts. 6.Download/upgrade additional Microsoft Software. 7.Website Upgrades. Do not touch donation portion. 8.Implement Donor Perfect Software. 9.Virus/Spyware on Server and PC’s. 10.Install UPS’ and surge protection on switches and DSL. 11.Interface ups software with ADSWC server so that it will do a controlled shutdown. 12.Map out Ethernet cabling. 13.Implement stronger passwords. 14.Implement Flash drives with USB extension cables. 15.Move printers onto print server for network printing. 16.Repair two teen lab computers 17.Use Access Database for verifying volunteers. k

Tasks Performed 1.Interface volunteer portion of Donor Perfect with volunteers. 2.Donation Station in rear of building. 3.Badges – Issue guests badges with bar codes. 4.Upgrade Microsoft Office 2007 on a couple of PC’s and put vrs on several others. 5.Website Upgrades: Set up volunteer scheduling using Volgistics. 6.Made many modifications/corrections to the web site. Do not touch donation portion. 7.Worked with Donor Perfect to get the software installed onto the server. 8.Installed Donor Perfect Software onto five PC’s. 9.Installed Symantec Antivirus and Malwarebytes onto 31 PC’s. 10. Install UPS’ and surge protection on switches and DSL. 11.Interface ups software with ADSWC server so that it will do a controlled shutdown. 12.Mapped out Ethernet cabling. 13.Added Admin passwords to all new PC’s in case users forget their password. 14.Implement Flash drives with USB extension cables in both the training lab and in job counseling. 15.Fixed Fontaine’s Adobe and Webmail problem. 16.Worked with office fax machine to get it working again. 17.Tried to install new wireless router for laptop usage.

Tasks Performed 1.Repaired two teen lab computers and several of the mice. 2.Worked for several days on determining and labeling good monitors and PC’s in the storage room. 3.Worked on security camera system to determine status of cameras and cabling. 4.Updated Fontaine’s computer. 5.Fixed domains on Ebony’s PC because it wouldn’t log in. 6.Set up GT user/password accounts. 7.Constructed password list. 8.Worked for three days on getting rid of malware on the training lab computers. 9.Fixed the Internet connection problems in the training labs caused by the installation of the Symantec Antivirus on 3-4 PC’s. 10.Urgent repair of Cynthia’s PC. The hard drive crashed and needed to be replaced and to be reloaded with all of the software. 11.Urgent repair of Deb’s PC. The hard drive crashed and needed to be replaced and to be reloaded with all of the software. Also, the motherboard was bad on it. 12.Worked to find “lost” data on the Access database. 13.Worked with “Whentohelp” software to see if it would integrate with the web site. 14.Worked with Nancy on problem with Thunderbird program. Installed MS Outlook, but later went back and reinstalled Thunderbird software. 15.Worked to uninstall the K9 software from the job counseling PC’s.

Projected vs. Actual Projected Tasks by Category Actual Tasks by Category

Website Modifications Integrate online volunteer applications Provide volunteers with autonomous scheduling General website editing and maintenance Provide user guide for staff

Volunteer Page

Volunteer Interface

Shelter Security ID Badges Virus/Malware Security Cameras

ID Badges

Virus/Malware Symantec Constant Virus Protection Malwarebytes Anti-Malware Protection from Malware (Free Edition)‏

Security Camera Status Found three dead security cameras All of the cables are functional

Hardware Issues Networking Computer Repair

Networking ● Map out network cabling Set up network printing for several PC’s Active Directory – User Accounts Web Filtering (K9)‏

Computer Repair ● Hardware ● Hardware Failures (PC’s, Printers, Monitors)‏ ● Software ● Virus and Spyware ● Software Installation ● Internet Speed ● Database Issues ● Largest Time Absorber

DonorPerfect and Volgistics Integration Install DonorPerfect Collect volunteer records using Volgistics Integrate Volgistics data with DonorPerfect

Volgistics

Access Database Integration Before After

Access Database Integration Decodes Barcode Output

Gantt Chart

Time Spent Percentage of Time Spent - Projected Percentage of Time Spent - Actual

Current Status Volunteer software (Volgistics) selected DonorPerfect installed and functioning All PC's updated with virus and spyware protection Preliminary security badges are available

Future Needs Order more USB flash drives Sell donated equipment on Craig's List Active Resident Malware Additional Repair Equipment Web Filtering Work with new group to ease transition

Questions?