Purchasers’ Showcase 2007 Successful Bidding in the Public Sector March 2007

Agenda Introductions Some tips before the tips Tips for successful bidding The debriefing process Summary - question & answer period

Introductions Glenn Deck - Saskatchewan Property Management

Tips on Approach Know your customer ( Tip 11) –Where are they, what are they buying, what is the market within government –Relationships are important Service and reliability –How responsive are you to your customers –We are moving away from “low compliant” to more of a “best overall value” evaluation

Tips for successful bidding – Tip 1 SUBMIT YOUR BID ON TIME: -Late bids - date, time and location We do not accept late bids

Tips for successful bidding – Tip 2 Address all mandatory criteria –This is a show stopper - mandatory means mandatory

Tips for successful bidding – Tip 3 Fully address all rated requirements –May not be a show stopper but the quality of the response will determine your standing in the competition

Tips for successful bidding – Tip 4 Follow the requested format –Bidding with a different format will make it more difficult for evaluators –There is a risk the evaluator will not find pertinent information if it is not where they expect to find it

Tips for successful bidding – Tip 5 Accepting the stated terms and conditions –Normally bidders must accept the terms and conditions detailed in the tender

Tips for successful bidding – Tip 6 Check your pricing –Unit price prevails where there is an error

Tips for successful bidding – Tip 7 Changing your bid after closing –Your bid is irrevocable once the competition closes

Tips for successful bidding – Tip 8 Never make assumptions – if you have a question, seek clarification –The best advice is to make no assumptions –If you have a question - ask it

Tips for successful bidding – Tip 9 Provide detailed information –We can only evaluate what has been submitted. Even if we are familiar with your company we will only rate your proposal on what has been submitted

Tips for successful bidding – Tip 10 Review the evaluation criteria and selection method –Look to the solicitation document to determine how your bid will be evaluated

Tips for successful bidding – Tip 11 Know your client – have market presence -Meet with clients on a regular basis -Keep your client information current -Request a meeting to discuss the RFP -Ask for any additional background information -Do research on the web

Tips for successful bidding – Tip 12 Check SaskTenders.ca and daily -We rarely use source lists so it is your responsibility to monitor our tender activity -Keep current with your department contacts

Debriefing Process The first step is to ask for one Obtain your strengths and weaknesses Ask questions Make it a positive experience Learn from the experience – Our processes

Summary Read the document carefully Follow all instructions If you have a question ask it Establish relationships – invest the time to get to know your customer

Questions I would be pleased to discuss issues you have or answer any questions you have Glenn Deck - (306) THANK YOU FOR YOUR INTEREST