September 2015

Agenda  Reminders and Clarifications  Changes to State Aid Act  Changes to PAM  New Processes  Questions

Friendly Reminders:  Forms – on Ingham ISD website Click on “District Support Services” On left side of screen click on “Pupil Membership” Under Pupil Membership click on “Forms” REVISED!!  Compulsory attendance age raised to 18 for current 12 th graders (born on or after 12/1/98 OR born before 12/1/98 and entered grade 6 in 2009 or later)

Friendly Reminders:  Complete  N/A (not absence)  Residency Related Information  SE cooperative agreements – yes  SOC applications - no  Less than 1.00 on alpha = on a Pop III form (e.g. P T)

 Reduced Schedule vs. < Full Day Per IEP vs. Part Time  WBL – no need to submit training plans and agreements Friendly Reminders:

 Home based pupils  Letter of expulsion/suspension  Instructional service record  Homebound/Hospitalized pupils  Medical documentation  Instructional Service Record  Include scheduled home visits on service form even if did not take place – E or U absence Friendly Reminders:

Homebound/Hospitalized Pupil General Education :  Two 45-minute periods of instruction scheduled & delivered per week  week = Monday Sunday  Exceptions :  1. Excused Absence (still need 1 week delivered)  2. School canceled district-wide during the week for three or more days (indicate these dates on service log)  FTE may end up pro-rated

Friendly Reminders: Homebound/Hospitalized Pupil Special Education Students  1. Instructional services required = two 1-hour, nonconsecutive sessions per week, each week of 4 week count window. Excused absences same as GE.  AND  2. Doctor statement  Missing 1.) or 2.) FTE = Zero  No part time pro-rating allowed for special education pupils for missing required elements.

Friendly Reminders:  Exit Date  Last date of student attendance, or day after, but not later. Not day records request received.  Homeless  Currently enrolled student who becomes homeless – Residency code does not change regardless of the location of the temporary residence  New homeless student enrolling can only do so if temporary residence in your district

Reminder - Exit Codes Exits to Cyber or Virtual Schools:  Out-of-State = Homeschool exit code = 14  In-State (EEM)  Public = 08  NonPublic = 15

GAD and Exit Codes Exit Code Changes  Requests and documentation due by October 9, 2015  List of supporting documentation is the same – IISD website

GAD and Exit Codes  Questions??

School Aid Act Immunizations  Can have a medical or non-medical waiver  Medical – Signed by Doctor  Non-Medical – 1. Certified by County Health Department (NEW) 2. Effective Jan. 1, 2015 – Parent must receive vaccine education from local health department (entering daycare, kindergarten, 7 th grade or newly enrolled)  MCDH for waiver links

School Aid Act Kindergarten Start Age = 5 on or before Kindergarten Start Cutoff Date Kindergarten Start Cutoff Dates: : 5 on or before September 1 Parental notification – SOC application and enrollment form Need for notification does not go away and no deadlines (MDE Memo June 2014)

School Aid Act  Financial and PA audits – November – 2016 school year  Membership Count Blend – 90% current Oct. + 10% previous Feb. count (back to old way; Feb 2015 counts twice!) +

School Aid Act 25e – FTE Transfer  No changes in process or requirements NEW:  CEPI not required to report transfers and net changes any longer  CEPI is required to report # pupils new to the State > Oct. count  CEPI is required to determine # pupils in Oct. count that left State < Feb count  CEPI is required to look at enrollment processes for new to State pupils and process for deducting pupils moving out of State > Oct.

25e FTE Transfer  District “A” must  Monitor pending requests – attendance, 21f, withdrawal  Notify auditor of disputes  District “B” must  Submit SRM in MSDS within 30 days of first date of attendance or 30 days after certification date, whichever is later.  Enter Sec. 25 component for each student claiming  New FTE ≤ Oct Membership FTE  Submit request and supporting documentation to auditor

25e FTE Transfer Requests for FTE adjustment per Sec. 25e Required Documentation – include with each Request Form 1. Copy of district enrollment form – DATED and signed. 2. Copy of attendance verification for first day of attendance STW program will be the first date of 2-way interaction plus next 3 weeks 3. Student Schedule Start document collection day after count – October 2

25e FTE Transfer Reminders: 1. Submit requests and documentation electronically to subject = Section 2. Submit one student documentation set in one file 3. UIC = Filename 4. Include documentation for first date of attendance 5. Voluntary!  First date approvals/denials will be Dec. 1, 2015 with April 15, 2016 end date for approvals/denials

School Aid Act MCL a (14), (15)  If PSA enrolls pupils outside of ISD where PSA is located who are eligible for special education programs and services – providing the special ed and payment of added costs are responsibility of district and intermediate district where pupil resides unless district or ISD has written agreement with the PSA.  Beginning in – failure to comply results in penalty of 10% of total state aid

School Aid Act MCL a (14), (15) Out-of-County SE Pupils at PSA  What this means – identifying resident district of SE students enrolled in PSA will become necessary. Proof of residency.  Submit list/report of non-Ingham SE pupils with agreement attached. (form)  Cyber PSA – submit list only, we will request sample of agreements

School Aid Act MCL a (14), (15)

School Aid Act Postsecondary/Dual Enrollment  Section 64b Continues: $ incentive  Courses provided by community college under 21(f) do not count against the 10 course maximum  Course is not offered by district or scheduling conflict

School Aid Act Postsecondary/Dual Enrollment – Nonpublic Students  Nonpublic Pupils  Homeschool Pupils

School Aid Act Funding Split Between PSA/LEA  Pupil enrolled and attending PSA for ≥ 50% (549 hrs.), PSA calculates their FTE first then remainder is available for LEA.  Pupil enrolled and attending LEA for ≥ 50%, (549 hrs.) LEA calculates their FTE first then remainder is available for PSA.  Note: Cyber Schools are Public School Academies and students are 100% enrolled at Cyber Schools.

Reminder Drop Out Recovery/Prevention Programs (Sec 23a) (Graduation Alliance)  Continues as last year  Must complete Compliance Certification form and submit with count materials

School Aid Act Adult Education If student has received HS diploma or GED and is: Years old as of 9/1 2. Reading below 9 th grade level and/or 3. Below 9 th grade in mathematic May be enrolled and counted in Adult Ed (ABE)

School Aid Act - Days and Hours  175 = minimum days (CBA – 7/1/13)  Submit CBA if haven’t already  180 = minimum days (CBA 6/24/14)  1,098 = minimum hours for  Professional Development Hours not countable as instruction unless CBA as of 7/1/2013  (and only countable until that CBA expires)  Submit CBA if haven’t already  (Remember, per school code, must still provide minimum 5 days of prof. dev.)

School Aid Act - Days and Hours  Forgiven days/hours = 6 days or equivalent hours  Can apply to State Superintendent for 3 additional days/hours (after April 1 no longer requirement)  60% attendance requirement instead of 75% for days added to end of school year  75% attendance penalty applied to entire district

School Aid Act - Days and Hours  Cannot hold instruction on a Legal Holiday  This includes the Monday after the L.H. when the holiday falls on Sunday. Monday becomes the holiday.  January 1, 2017 = Sunday ( school year)  May hold P D  Deviations to days/hours (waivers) per pupil or group don’t apply to district

School Aid Act  School Attendance and Welfare Cash Assistance  Now in law  < 16 family loses  16 – 17 – student not included in family calculation  Infrequent bake sales now allowed

CEPI Components being Retired: (can enter but not used by CEPI) 1. Ten/30 day Rule 2. LEP Exit Reason 3. Funding Participation (LEP) 4. Country of Birth 5. Year of Entry – Immigrant 6. Operating ISD/ESA number Adjusting Requirements: 1. Course Grade - TSDL 2. Credits Granted - TSDL

CEPI REP Retiring: (info available elsewhere) 1. Academic Major 2. Academic Minor 3. Date Credential Issued 4. Date of Expiration of Credential

Pupil Auditing Manual Revision  New desk audit requirement: Look at significant decrease in membership from Fall to Spring count

New Process CACC and EISD Pupils:  FTE based on: 1. FTE Generated by Hours at CACC (or EISD) 2. FTE Generated by Travel Time 3. FTE Generated by Number of Classes at HS  Form revised to report # of classes at HS

General MDE and CEPI Information CACC and EISD Pupils:  Examples:

General MDE and CEPI Information CACC and EISD Pupils:  Examples:

New Process Attendance  Positive Attendance on count day  Elementary grades = take both AM and PM 1. Safety 2. If absent for one (AM or PM) but present for the other on count day = Present on Count

PAM Revision -Teacher Certification  Submit Master Teacher Schedule (Oct. Count)  Master Teacher Schedule = list of teaching personnel assigned as Teacher of Record (includes long-term and permanent subs)  Potential Penalties 1. Salary 2. FTE 3. Fine of $1500  Feb. Count – submit only teachers hired since Oct. Count

PAM Revision Required Documentation  Teachers must not obliterate the original attendance record for pupils who are no longer enrolled in a course.  An alternate form of attendance record keeping may be required if the current system is deemed unreliable by the auditor

PAM Revision Non-Public Shared Time & Homeschool  Eligible courses are nonessential electives in the subject areas of phys. ed., art, music, driver’s education, computer science, foreign language, CTE, and AP.  Ineligible courses are those in subject areas that are essential curriculum; including mathematics, reading, English, social studies, science, writing, Constitution of - United States & State of MI, history and present form of civil government. Remedial courses also ineligible (ESL).  Possibility of kindergarten students being eligible (bill passed by House)

PAM Revision – Nonpublic Shared Time Non-Public Shared Time at Non-Public Site  Daily attendance must be taken by certified teacher doing instruction  Instruction must take place during regularly scheduled day – virtual, just like public, can be any time during the day  Course is part of student’s schedule and not extra-curricular  Changed the Public/Non-Public Time Comparison form

PAM Revision – ECSE  R ECSE classroom program (2.5-5 yrs) –  360 hours and 144 days required as minimum.  FTE determined by dividing hours scheduled and provided by 450 hrs.  Forgiven days and hours  R ECSE Services – (2.5 – 5 yrs) (GSRP integrated but individual)  Minimum 2 hours per week, not less than 72 in school year  FTE determined by dividing hours scheduled and provided by 180  Forgiven hours  R ECSE Services – (birth – 3 yrs) (individual)  Minimum 72 hours in calendar year  FTE determined by dividing hours scheduled and provided by 180

PAM Revision – ECSE  All require Early Childhood Special Education teacher  1755 and 1862 – Looking at provider schedule and pupil IEP/IFSP to determine hours scheduled and received  1755 ECSE pupils eligible for < full day schedule for medical reason

PAM Revision 5-O 5-O-A 1)Virtual Learning On-site with Adult Present 2)Self-Scheduled 3)Distance Learning 4)Independent Study 5)Blended Learning (NEW)

5-O

PAM Revision 5-O 5-O-B – Seat Time Waivers % Online STW 2. Blended Learning STW 3.Offline, Computer-Based Learning STW (NEW) 4.Project-based Learning (PBL) STW (NEW) 5. K -5 STW (NEW – pilots)

PAM Revision 5-O 5-O-B – Seat Time Waivers Instructional Time Requirements  A. Blended = pupils must receive at least 549 hours of on-site instruction in reaching the 1,098-hour requirement.  B. 100% online seat time waivers = services are available to pupils for at least 1,098 hours during a school year and ensures that each pupil is on track for course completion at proficiency level.  At the end of the school year, districts will be required to report student growth for seat time waiver participants using a growth to proficiency model.

PAM Revision 5-O 5-O-B – Seat Time Waivers Waiver Renewal  Blended and 100% On-Line Waivers granted for remain in effect (unless revoked by State Supt.)  A waiver not described by (A) or (B) above remains effective for one (1) fiscal year

PAM Revision 5-O 5-O-C – Cyber Schools  “ a school of excellence … organized and operated as a cyber school under Revised School Code (MCL ) - provides full-time instruction to pupils through online learning or otherwise on a computer or other technology, which instruction and learning may be remote from a school facility.”  100% of public instruction through online learning Cyber Schools in Michigan NameCityCounty Great Lakes Cyber AcademyOkemosIngham Icademy GlobalZeelandOttawa Insight School of MichiganLansingEaton Life Tech AcademyLansingIngham (Eaton RESA) Mackinac Preparatory AcademyBaldwinLake Michigan Connections AcademyOkemosIngham Michigan Great Lakes Virtual Academy Manistee Michigan Vitrual Charter AcademyGrand RapidsKent Regents AcademyRedfordWayne WAY MichiganDetroitWayne

PAM Revision 5-O Section 21f SAA: Expanded Online Learning (PAM 5-O-D)  Interactive internet-connected learning environment where pupils separated from their teachers by time or location, or both  Courses on statewide catalog  District must allow two online courses per term, semester, or trimester with consent of parent  Can be more than 2 classes if previous success with online course  No requirement for concurrent class (NEW)  District has option of denying registration in the courses

PAM Revision 5-O Section 21f SAA: Expanded Online Learning (PAM 5-O-D)  Reasons to Deny: 1. Pupil previously gained credit for course 2. Course not capable of generating academic credit 3. Course is inconsistent with grad requirements or pupil career interests 4. Pupil doesn’t have prerequisite knowledge or skills to succeed in course or failed previous online course in same subject 5. Course is insufficient quality or rigor, district must help pupil find appropriate alternative 6. Cost exceeds amount required to pay unless parent willing to pay the difference 7. Request doesn’t occur within timeline set by district for enrollment and schedule changes

PAM Revision 5-O Section 21f: Expanded Online Learning (PAM 5-O-D)  Primary district pays cost of course 100% upon registering and maximum allowed = 6.67% of Min Foundation Allowance ̴ $493 (SAA)  Grades 6 – 12 (SAA)  Must have 2-way contact between the student and teacher of record or mentor (PAM)  Community Colleges can now be a provider of 21f courses (SAA)  FTE is not transferrable under 25e

5-O Definitions

PAM Revision 5-O Why choose 21(f)?  Max you can pay is limited = 6.67% of Min Foundation Allowance ̴ $493  FTE doesn’t transfer  MVU Statewide catalog = certified teacher, endorsed in subject area so district only has to identify mentor to do 2-way interactions  Community Colleges can now be a provider of 21f courses – max you can pay may be more than college charges (per credit?)

PAM Revisions 5-Os  Instructional Components 1. Teacher of Record – certified teacher; instructor 2. Mentor – professional employee; could be T o R 3. Participation = 2-Way Interaction  Pupil Schedule – must be course specific for virtual courses – not just placeholder.

PAM Revision 5-O Teacher of Record PIC:  MVU – must provide you with PIC for Teacher of record  Use this PIC code in TSDL  Will generate warning  Can report 2 teacher of record PIC

PAM Revisions 5-O  STW – No longer need to track and report 10 log ins  The following have a participation requirement of 2- way interaction between student and teacher of record OR mentor. 1. Self Scheduled Virtual Course (5-O-A) 2. Blended (if have virtual course part of program) (5-O-A) 3. Independent Study if a virtual course (5-O-A) 4. STW (5-O-B) 5. 21f – Expanded Online Learning Options (5-O-D)

PAM 5-O Revision Participation: 1. Two-way interaction between the pupil and the Teacher of Record or Mentor 2. Must occur at least one (1) time per week for the four (4) week count period 3. Must be relevant to course or pupil’s progress 4. May be through means such as , telephone, instant messaging, face-to- face 5. Must be documented Note: The district may not claim any FTE for a pupil who does not meet this participation requirement

General MDE and CEPI Information  If winter break is 4 school days or longer, requirement for weekly tw0-way interaction does not apply for that week.  If school is canceled district-wide for 3 days or more in one week, that week does not count. Week = Wednesday → Tuesday

The Early College (TEC) Lead Support/Contact: Peter Lincolnhol Shared Educational Entity (SEE) Entity Code = Program Participation Code = 3500

Due Dates:  November 11, 2015 – count packets to IISD and certify data with CEPI  November 18, 2015 – Final certification with CEPI and notify IISD of changes

Resources Office of State Aid and School Finance (michigan.gov/sasf) Michigan Pupil Accounting and Attendance Association – MPAAA: Pupil Accounting Manual: MSDS Manual and Component Matrix: Ingham ISD Pupil Accounting Information and Forms:

CONTACT INFORMATION Ellen PerryLeah Cameron Pupil Accounting AuditorPupil Accounting Technician (517) (517) Liz LentzJim Perry Supervisor Attendance Officer (517) (517)