Office 2003 Introductory Concepts and Techniques M i c r o s o f t Excel Project 1 Creating a Worksheet and an Embedded Chart

2 Case 1: Extreme Blading Second Quarter Sales Late 70’s, Extreme Blading pioneered sport of inline skating Nearly 50 million inline skaters world wide Product lines: skates (inline, quad, custom models for all age levels), protective gears and other accessories Sales channels: direct mail, telesales, outlets in major cities –Added a Web sale through e-commerce site –Sales grew first half of the year Senior Management asked financial analyst, Maria Lopez, to develop a better sales tracking system Prepare an easy to read worksheet that shows product sales for the second quarter by sales channel Create a chart showing second quarter sales –To identify stronger and weaker product groups by sales channel

3 REQUIREMENTS Document

4 Sketch of worksheet

5

6 Workbook Worksheets 256 worksheets Worksheet window Name box Formula box Gridlines Active cell Sheet tabs Tab scrolling buttons Tab split box Column heading Row heading Status bar, mode indicatorAuto-calculate, area, Keyboard indicator Insert Function box

7 Objectives Start and Quit Excel Describe the Excel worksheet Enter text and numbers Use the AutoSum button to sum a range of cells Copy a cell to a range of cells using the fill handle Format a worksheet Create a 3-D Clustered column chart Save a workbook and print a worksheet Open a workbook Use the AutoCalculate area to determine statistics Correct errors on a worksheet Use the Excel Help system to answer questions

8 Starting Excel Click the Start button on the Windows taskbar, point to All Programs on the Start menu, point to Microsoft Office on the All Programs submenu, and then point to Microsoft Office Excel 2003 on the Microsoft Office submenu Click Microsoft Office Excel 2003 If the Excel window is not maximized, double-click its title bar to maximize it

9 Starting Excel

10 Customizing the Excel Window Right-click the Language bar Click Close the Language bar Click the Getting Started task pane Close button in the upper-right corner of the task pane If the toolbars are positioned on the same row, click the Toolbar Options button Click Show Buttons on Two Rows

11 Customizing the Excel Window

12 Entering the Worksheet Titles Click cell A1 Type Extreme Blading in cell A1 and then point to the Enter box in the formula bar Click the Enter box to complete the entry Click cell A2 to select it. Type Second Quarter Sales as the cell entry. Click the Enter box to complete the entry

13 Entering the Worksheet Titles

14 Entering Column Titles Click cell B3 Type Direct Mail in cell B3 Press the RIGHT ARROW key Repeat the last two steps for the remaining column titles in row 3, as shown on the following slide

15 Entering Column Titles

16 Entering Row Titles Click cell A4. Type Inline Skates and then press the DOWN ARROW key Repeat the previous step for the remaining row titles in column A, as shown on the following slide

17 Entering Row Titles

18 Entering Numbers Click cell B4 Type and then press the RIGHT ARROW key Enter in cell C4, in cell D4, and in cell E4 Click cell B5 Enter the remaining fourth quarter sales provided on the next slide for each of the three remaining product groups in rows 5, 6, and 7

19 Entering Numbers

20 Summing a Column of Numbers Click cell B8 Click the AutoSum button on the Standard toolbar Click the AutoSum button a second time

21 Copying a Cell to Adjacent Cells in a Row With cell B8 active, point to the fill handle Drag the fill handle to select the destination area, range C8:E8 Release the mouse button

22 Determining Multiple Totals at the Same Time Click cell F4 With the mouse pointer in cell F4 and in the shape of a block plus sign, drag the mouse pointer down to cell F8 Click the AutoSum button on the Standard toolbar Select cell A9 to deselect the range F4:F8

23 Determining Multiple Totals at the Same Time

24 Changing the Font Type Click cell A1 and then point to the Font box arrow on the Formatting toolbar Click the Font box arrow and then point to Arial Rounded MT Bold Click Arial Rounded MT Bold

25 Changing the Font Type

26 Bolding a Cell With cell A1 active, click the Bold button on the Formatting toolbar

27 Increasing the Font Size of a Cell Entry With cell A1 selected, click the Font Size box arrow on the Formatting toolbar Click 24 in the Font Size list

28 Changing the Font Color of a Cell Entry With cell A1 selected, click the Font Color button arrow on the Formatting toolbar Click Violet (column 7, row 3) on the Font Color palette

29 Centering a Cell Entry across Columns by Merging Cells With cell A1 selected, drag to cell F1 Click the Merge and Center button on the Formatting toolbar

30 Formatting the Worksheet Subtitle Select cell A2 Click the Font box arrow on the Formatting toolbar and then click Arial Rounded MT Bold Click the Bold button on the Formatting toolbar Click the Font Size box arrow on the Formatting toolbar and then click 16 Click the Font Color button on the Formatting toolbar

31 Formatting the Worksheet Subtitle Select the range A2:F2 and then click the Merge and Center button on the Formatting toolbar

32 Using AutoFormat to Format the Body of a Worksheet Select cell A3, the upper-left corner cell of the rectangular range to format Drag the mouse pointer to cell F8, the lower-right corner cell of the range to format Click Format on the menu bar Click AutoFormat on the Format menu When Excel displays the AutoFormat dialog box, click the Accounting 2 format

33 Using AutoFormat to Format the Body of a Worksheet Click the OK button Select cell A10 to deselect the range A3:F8

34 Using the Name Box to Select a Cell Click the Name box in the formula bar and then type a3 as the cell to select Press the ENTER key

35

36 Adding a 3-D Clustered Column Chart to the Worksheet With cell A3 selected, position the block plus sign mouse pointer within the cell’s border and drag the mouse pointer to the lower-right corner cell (cell E7) of the range to chart (A3:E7 Click the Chart Wizard button on the Standard toolbar When Excel displays the Chart Wizard – Step 1 of 4 – Chart Type dialog box and with Column selected in the Chart style list, click Clustered column with a 3-D visual effect (column 1, row 2) in the Chart sub-type area Click the Finish button If the Chart toolbar appears, click its Close button

37 Adding a 3-D Clustered Column Chart to the Worksheet When Excel displays the chart, point to an open area in the lower-right section of the chart area so the ScreenTip, Chart Area, appears next to the mouse pointer Drag the chart down and to the left to position the upper-left corner of the dotted line rectangle over the upper-left corner of cell A10 Release the mouse button Point to the middle sizing handle on the right edge of the selection rectangle

38 Adding a 3-D Clustered Column Chart to the Worksheet While holding down the ALT key, drag the sizing handle to the right edge of column F If necessary, hold down the ALT key and drag the lower-middle sizing handle down to the bottom border of row 20 Click cell H20 to deselect the chart

39 Adding a 3-D Clustered Column Chart to the Worksheet

40 Saving a Workbook With a floppy disk in drive A, click the Save button on the Standard toolbar Type Extreme Blading 2nd Quarter Sales in the File name box Click the Save in box arrow Click 3½ Floppy (A:) in the Save in list Click the Save button in the Save As dialog box

41 Saving a Workbook

42 Printing a Worksheet Ready the printer according to the printer instructions and then click the Print button on the Standard toolbar When the printer stops printing the worksheet and the chart, retrieve the printout

43 Quitting Excel Point to the Close button on the right side of the title bar Click the Close button Click the No button

44 Starting Excel and Opening a Workbook With your floppy disk in drive A, click the Start button on the Windows taskbar, point to All Programs on the Start menu, point to Microsoft Office on the All Programs submenu, and then click Microsoft Office Excel 2003 on the Microsoft Office submenu Click Extreme Blading 2nd Quarter Sales in the Open area in the Getting Started task pane

45 Starting Excel and Opening a Workbook

46 Using the AutoCalculate Area to Determine an Average Select the range B6:E6 and then right-click the AutoCalculate area on the status bar Click Average on the shortcut menu Right-click the AutoCalculate area and then click Sum on the shortcut menu

47 Using the AutoCalculate Area to Determine an Average

48 Clearing Cell Contents Fill Handle –Select the cell or range of cells and point to the fill handle so the mouse pointer changes to a cross hair –Drag the fill handle back into the selected cell or range until a shadow covers the cell or cells you want to erase. Release the mouse button Shortcut Menu –Select the cell or range of cells to be cleared –Right-click the selection –Click Clear Contents on the shortcut menu

49 Clearing Cell Contents Delete Key –Select the cell or range of cells to be cleared –Press the DELETE key Clear Command –Select the cell or range of cells to be cleared –Click Edit on the menu bar and then point to Clear –Click All on the Clear submenu

50 Clearing the Entire Worksheet Click the Select All button on the worksheet Press the DELETE key or click Edit on the menu bar, point to Clear and then click All on the Clear submenu

51 Deleting an Embedded Chart Click the chart to select it Press the DELETE key

52 Obtaining Help Using the Type a Question for Help Box Type save a workbook in the Type a Question for help box on the right side of the menu bar Press the ENTER key When Excel displays the Search Results task pane, scroll down and then click the link Save a file If necessary, click the AutoTile button to tile the windows Click the Show All link on the right side of the Microsoft Excel Help window to expand the links in the window

53 Obtaining Help Using the Type a Question for Help Box Double-click the Microsoft Excel Help title bar to maximize it Click the Close button on the Microsoft Excel Help window title bar

54 Obtaining Help Using the Type a Question for Help Box

55 Quitting Excel Click the Close button on the right side of the title bar, and if necessary, click the No button in the Microsoft Excel dialog box