Microsoft WORD Basics Instructor: Marcy Lawrence

Few Simple Steps Four:Edit your Text Five:Enhance your Text Six:Spell Check Seven:Save Eight:Print Nine:Open Documents One:Program Setup Two:Page Setup Three:Type your Text

One: Program Setup Check to Make sure the following are setup: FULL SCREEN is being displayed TOOLBARS on Separate Rows Standard Toolbar Formatting Toolbar RULER is turned ON NORMAL Display is chosen Continue and you will learn how to setup

FULL SCREEN Program To maximize the program double click on the bar at the top (usually a blue bar) that reads Microsoft Word and it will snap to full screen Double Click on this bar to use Full Screen

TOOLBARS on and Separate Rows Separate Toolbars by clicking VIEW>TOOLBARS>CUSTOMIZE>OPTIONS>SHOW TWO ROWS Standard and Formatting Toolbars displayed *All Setup is in View* Click VIEW>TOOLBARS>STANDARD Click VIEW>TOOLBARS>FORMATTING Toolbars on Separate Rows Click VIEW> TOOLBARS> CUSTOMIZE>OPTIONS>SHOW TWO ROWS and move to next step

RULER Turning the ruler on for use with tabs and indents Display the ruler by clicking VIEW>RULER The ruler is displayed at the top of the blank page. To display the ruler click VIEW>RULER

NORMAL DISPLAY FOR QUICKER CREATE/EDIT USE NORMAL DISPLAY CLICK ON VIEW>NORMAL Click VIEW>NORMAL

Two: Page Setup Setup MARGINS PAPER SIZE ORIENTATION TABS

MARGINS Define blank space top/bottom and left/right on page CLICK ON FILE>PAGE SETUP>MARGINS Or DOUBLE CLICK THE TOP OF THE RULER! Double Click on the top of the ruler (anywhere above dots) to display PAGE SETUP Click the MARGINS tab, choose increments and move to next step

PAPER SIZE Define dimensions of the page CLICK ON FILE>PAGE SETUP>PAPER CHOOSE SIZE FROM DROP BOX Click on the desired paper size and click OK

ORIENTATION Define print TOP to BOTTOM (PORTRAIT) or LEFT TO RIGHT (LANDSCAPE) CLICK ON FILE>PAGE SETUP>MARGINS TAB Or DOUBLE CLICK THE TOP OF THE RULER! Double Click on the top of the ruler (anywhere above dots) Click the MARGINS tab, choose PORTRAIT or LANDSCAPE

TABS Define tab alignment and position CLICK ON ON THE LEFT OF THE RULER TO CHOOSE ALIGNMENT CLICK ON POSITION ON BOTTOM OF RULER TO PLACE TAB Click to change/choose alignment Click the bottom of the ruler to place the tab stop. Repeat as necessary choosing alignment and position.

Three: TYPE Remember to USE WORD WRAP as you are typing WORD WRAP is just ON you don’t turn it on or off WORD WRAP is just a part of wordprocessing when you have continuous text remember to JUST KEEP TYPING and the program will automatically wrap your text to the next line when it doesn’t fit within the margins. The only time you will press ENTER is when text is not continuous, but LINES, and you need to go to the next line or when it is time to start a NEW PARAGRAPH.

Four: EDITING Basic Wordprocessing Editing As you type you may need to ADD SPACES:just click new position push the space bar on the keyboard TEXT:just click new position and type TAB:just click new position and push TAB key on keyboard until you reach the desired TAB stop BLANK LINES:just click new position and push the ENTER key on the keyboard PAGE BREAK:just click position where new page should begin and press CTRL and ENTER on the keyboard

EDITING Basic Wordprocessing Editing As you type you may need to DELETE Depending upon the location of your cursor– you will use the following keys on your keyboard to remove the characters or white space. If the white space or characters are on the LEFT SIDE OF CURSOR:use BACKSPACE key RIGHT SIDE OF CURSOR:use the DEL key

EDITING SELECTING TEXT To select a WORDDouble click the word PHRASEUse the I-beam to drag across the block of text PARAGRAPHPosition the mouse under the tabs symbol on the ruler, in the alley left of text, and the mouse will become an arrow. Use the arrow to drag down lines to select TABS, TEXT and BLANK LINES that make up paragraphs

EDITING Using WORD to REMOVE Select the text or item to move by clicking on the item or dragging across text to select the text Click EDIT>CUT

EDITING Using WORD to COPY Select the text or item to copy by clicking on the item or dragging across text to select the text Click EDIT>COPY Click in the new location for the duplicate text Click EDIT>PASTE

EDITING Using WORD to MOVE Select the text or item to move by clicking on the item or dragging across text to select the text Click EDIT>CUT Click in the new location for the item or text Click EDIT>PASTE

Five: ENHANCE Using WORD to CHANGE FONT (TYPEFACE) Select the text by dragging across text to select the text Click the FONTS drop box and click on the desired font Click Down Triangle for a list of Fonts

ENHANCE Using WORD to CHANGE FONT SIZE Select the text by dragging across text to select the text Click the FONT SIZE drop box and click on the desired font size Click Down Triangle for a list of Font Sizes

ENHANCE Using WORD to Bold / Italics / Underline Select the text by dragging across text to select the text On the formatting toolbar click the B for bold, I for italics and U for underline Click B for bold, I for Italic for U for underline

ENHANCE Using WORD to Choose Alignment Left / Center / Right / Justify on the page between the left and right margin Select the text by dragging across text to select the text On the formatting toolbar click the Click desired alignment picture for text alignment

ENHANCE Using WORD to Choose Font Color Select the text by dragging across text to select the text On the formatting toolbar click the Click down triangle for a choice of colors

Six: SPELL CHECK You will CHECK SPELLING by clicking TOOLS>SPELLING or clicking on the Standard Toolbar In the spell check click on the correct suggestion and then click the Change button Type in the correct spelling in this box and click Change or

Seven: SAVE Save, Save, Save – Save OFTEN You will SAVE by clicking FILE>SAVE When saving you must check two options: File Name - Click in the FILE NAME box and enter a name for the file you are saving. Make the name meaningful so you will be able to easily identify and associate the content to name in the future Where you are saving – Click in the SAVE TO Box at the top and choose a location Click SAVE when you are done

Eight: PRINT You will PRINT by clicking FILE>PRINT to get all pages one copy of each Or Click on the PRINT Icon on the Toolbar to make choices Click OK when you are done Make your selections in the PRINT dialog box

Nine: OPEN an existing document You will OPEN or RETRIEVE by clicking FILE>OPEN Where you are opening– Click in the Look IN Box at the top and choose a location When opening you must check two options: File Name – Double click a file to open immediately or Click the FILE NAME to select and then Click OK when you are done