Pasewark & Pasewark Microsoft Office 2003: Introductory 1 INTRODUCTORY MICROSOFT EXCEL Lesson 1 – Excel Basics

Excel – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 2 Objectives Define the terms spreadsheet and worksheet. Identify the parts of the worksheet. Move the highlight in the worksheet. Select cells and enter data in the worksheet. Edit cells.

Excel – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 3 Objectives (cont.) Find and replace data. Zoom in and out of a worksheet. Save a worksheet. Print a worksheet.

Excel – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 4 Terms Used in This Lesson Active cell Cell Column Formula bar Highlight Name box Range Row Spreadsheet Workbook Worksheet

Excel – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 5 Define Spreadsheet and Worksheet Spreadsheet - grid of rows and columns containing numbers, text, and formulas. The purpose of a spreadsheet is to solve problems that involve numbers.

Excel – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 6 Define Spreadsheet and Worksheet (cont.) Worksheet – a computerized spreadsheet. Workbook - collection of related worksheets.

Excel – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 7 Identify the Parts of the Worksheet Title bar Menu bar Standard toolbar Formatting toolbar Formula bar Name box Columns Rows Highlight Status box

Excel – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 8 Move the Highlight in the Worksheet TO MOVEPRESS Left one columnLeft arrow Right one columnRight arrow Up one rowUp arrow Down one rowDown arrow To the first cell of a rowHome To cell A1Ctrl+Home To the last cell containing dataCtrl+End Up one windowPage Up Down one windowPage Down

Excel – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 9 Move the Highlight in the Worksheet (cont.) The fastest way to move to an off-screen cell is to choose Go To on the Edit menu. Pressing the shortcut key, F5, will also access the Go To dialog box.

Excel – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 10 Select Cells and Enter Data Enter data by keying text or numbers in a cell and pressing the Enter key. Press Esc to keep from entering data. Click the Undo button on the toolbar to reverse the last entry.

Excel – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 11 Edit Cells Edit data in the formula bar by pressing F2 and making changes at the insertion point. To replace cell contents, key the new data and press the Enter key. To clear an active cell, press the Delete key.

Excel – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 12 Find and Replace Data The Find command locates specific words or numbers in a worksheet. Replacement substitutes new data for data found.

Excel – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 13 Zoom In and Out of a Worksheet The view of your worksheet may be magnified or reduced by using the Zoom button on the Standard toolbar. Key your desired magnification percentage directly in the Zoom box.

Excel – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 14 Saving a Worksheet To save a worksheet for the first time, choose Save As from the File menu. Name the file in the Save As dialog box. Once a worksheet has been saved, you may save it by clicking the Save button on the Standard toolbar.

Excel – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 15 Printing a Worksheet You may print your worksheet by Clicking the Print button on the Standard toolbar. Choosing Print from the File menu.

Excel – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 16 Summary A worksheet consists of columns and rows intersecting to form cells. A cell is identified by a cell reference. You can move to different cells of the worksheet by clicking on the cell with the mouse pointer, using a series of keystrokes, or by scrolling with the mouse.

Excel – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 17 Summary (cont.) Text and numerical data may be entered into the worksheet. You can alter data by editing, replacing, or deleting. You can search for specific characters in a worksheet and replace data with other characters.

Excel – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 18 Summary (cont.) The Zoom box enlarges the view of a worksheet on the screen. Changes in a worksheet are saved using the Save command in the File menu. A worksheet may be printed to provide a hard copy.