Lesson: 3 Word Processors After lesson 3, you will be able to: Perform basic tasks in a word processor. Edit and format text. Work with tables and pictures. Work with language tools. Identify the various benefits of using DTP.

Getting Started with Word Processors 1.To open Word, click Start, point to All Programs, point to Microsoft Office, and then click Microsoft Office Word. 2.Add text in the document 3.To move the insertion point to the beginning of the document – CTRL+HOME 4.To move the insertion point to the end of the document – CTRL+END 5.To move the insertion point to the end of the first paragraph - press the UP ARROW key four times 6.To move the insertion point to the beginning of the line – HOME 7.To move the insertion point to the end of the line – END 8.To save the document, click the Save button. 9.To select the folder in which the document should be stored, in the Save As dialog box.

Getting Started with Word Processors 10.To change the file name key it in the File name box. 11.To finish saving the file, in the Save As dialog box, click Save. 12.To open an existing document, click the Open button, and then, in the Open dialog box, double-click the file you wish to open. 13.To view a list of the files open in Word, click the Window menu. 14.To switch to another document, click on the file name. 15.To print copies of the document and distribute it to your colleagues. To print one copy of the document by using the default settings of your printer, click the File menu, and then click Print. 16.To print four copies of this document, under Copies in the Print dialog box, double-click in the Number of copies box, and then type #. 17.To print the current document with the custom settings, in the Print dialog box, click OK. 18.To close the active document without closing Word, at the left corner of the menu bar, click the Close.

Editing and Formatting Text 1.To select the first sentence, click the insertion point at the start of the sentence and drag it to the end of the sentence. 2.To copy the selected text, on the standard toolbar, click the Copy button. 3.To paste the text you just copied, on the standard toolbar, click Paste. 4.To undo your last action, on the standard toolbar, click the Undo button. 5.To cut the selected text, on the standard toolbar, click the Cut button. 6.To paste the text, on the standard toolbar, click the Paste button.

Editing and Formatting Text 7.On the Format menu, click Font. 8.In the Font dialog box, select Times New Roman, and in the Size box, select the point size 20, and then click OK. 9.To change to center align, select text and click the Center button. 10.Click anywhere in the first paragraph, and then on the Formatting toolbar, click the Justify button. 11.To increase the space before the selected paragraph, on the Format menu, click Paragraph and then under Spacing, modify the paragraph and line spacing parameters, and then click OK. 12.Select the paragraph and then, on the Formatting toolbar, click the Numbering button.

Editing and Formatting Text 13.To start customizing the numbered list, on the Format menu, click the Bullets and Numbering button. 14.To replace the existing characters with capital letters, in the Bullets and Numbering dialog box, click the A.B.C. box, and then click OK. 15.To change the last two line of an existing paragraph to a bulleted list, select the last two lines of the document, and then on the Formatting toolbar, click the Bullets button. 16.On the Formatting toolbar, click the Increase Indent button. 17.On the Formatting toolbar, click the Decrease Indent button. 18.To copy formatting attributes, select the text, then on the standard toolbar, click the Format Painter button. 19.To apply the formatting attributes, use the left mouse button to select the destination text by dragging the insertion point, and then release the left mouse button.

Working with Tables and Pictures Step 1 - To begin inserting a table in this document, click the Table menu, point to Insert, and then click Table. Step 2 - The Insert Table dialog box appears. To set the number of columns for the table to 4, in the Number of columns box, click the Number of columns down arrow once. Step 3 - To set the number of rows for the table to 7, click the Number of rows up arrow five times, and then click OK. Step 4 - A table with 4 columns and 7 rows appears. To select the first row of the table, point to the selection area to the left of the row, and click when the shape of the mouse pointer changes to an arrow pointing to the right.

Working with Tables and Pictures Step 5 - To merge cells in a table (combine cells). Click the Table menu, and then click Merge Cells. Step 6 - To insert a title for the table in the first row, type. Step 7 - To enter text in the first cell of the second row and move the insertion point to the next cell, click in the cell or press the TAB key. Step 8 - To insert the remaining entries in the table, type. Step 9 - To add two rows, drag down the selection area to the left of the sixth and seventh rows to select the rows, click the Table menu, point to Insert, and then click Rows Below. Step 10 - To delete the second last row, point to the selection area to the left of the row and click when the shape of the mouse pointer changes to an arrow pointing to the right. Next, click the Table menu, point to Delete, and then click Rows.

Working with Tables and Pictures Step 11 - To add borders and shading. Format menu, click Borders and Shading, then in the Borders tab, under Setting, click the All icon. Step 12 - To change the line style of the border, in the Style box, click the Down scroll arrow, and then click the double- line style. Step 13 - To change the color of the border, click the Color box, click the indicated blue in the color palette, and then click OK. Step 14 - To start shading the cells of the table, on the Format menu, click Borders and Shading, and then in the Borders and Shading dialog box, click the Shading tab. Step 15 - To select a color for the shading, in the Fill area of the Borders and Shading dialog box, click the indicated yellow in the color palette, and then click OK.

Working with Tables and Pictures Step 16 – To insert a picture, such as the logo of a company, in a document. Select insertion point, then click the Insert menu, point to Picture, and then click From File. Step 17 - To insert clip art, click the Insert menu, point to Picture, and then click Clip Art. Step 18 - To search for an image, click in the Search box, then type, and then click GO. Step 19 - To select and insert a clip art image, in the Clip Art task pane, click the indicated drawing, and then click the Close button on the title bar of the task pane.

Working with Tables and Pictures Step 20 - To include a chart, click the Insert menu, point to Picture, and then click Chart. Step 21 - To work with a blank data sheet and chart, in the data sheet, click the Select All button, as indicated, and then press the DELETE key. Step 22 - To populate the data in the data sheet, type the entries. Step 23 - To hide the data sheet, on the Graph Standard toolbar, click the View Datasheet. Step 24 - To change the data type of a chart to a line chart, on the Graph Standard toolbar, click the Chart Type arrow twice, and then click the indicated Line Chart button. Step 25 - To print. Before printing, print preview. To start changing the page orientation, click the File menu, and then click Page Setup.

Working with Tables and Pictures Step 26 - To orient the page widthwise rather than the usual lengthwise, under Orientation in the Page Setup dialog box, click Landscape, and then click OK. Step 27 - To change the paper size to fit the text, click the File menu, click Page Setup, and then click the Paper tab. Step 28 - Click the Paper size arrow, click Legal, and then click OK.

Using Language Tools To check the spelling and grammar, click the Spelling and Grammar button. To correct the spelling of the word Announsement, in the Spelling and Grammar dialog box, under Suggestions double-click Announcement. To replace all instances of the misspelled word eevent with its correct spelling event, in the Spelling and Grammar dialog box, click Change All. To correct the misspelled word catallog and add this misspelling to the AutoCorrect list, in the Spelling and Grammar dialog box, click AutoCorrect. To correct the grammar error, in the Suggestions box of the Spelling and Grammar dialog box, select the text, and then click Change. To add the Spanish word Sardana to the custom dictionary, in the Spelling and Grammar dialog box, click Add to Dictionary. To ignore all instances of the word Pilar, select the word Pilar, then in the Spelling and Grammar dialog box, click Ignore All. To close the message box that indicates the checking process is complete, click OK. To display the Thesaurus, in the Tools menu, point to Language, and then click Thesaurus. In the Research task pane, click in the Search for text box, type purpose, and then click the horizontal arrow next to the Search for text box.

Desktop Publishing 1.To open Publisher, on the taskbar, click Start, point to All Programs, point to Microsoft Office, and then click Microsoft Office Publisher To display a list of templates for printed publications, in the New Publication task pane, under New from a design, click Publications for Print. 3.To display newsletter samples, in the Publications for Print list, click Newsletters. 4.To select a newsletter style, in the Newsletters preview pane, scroll down, and then click Brocade Newsletter. 5.To add a title to the newsletter, click the Newsletter Title box, and then type School of Fine Art. 6.To begin inserting a picture from a file, right-click the graphic box, and in the context- sensitive menu, point to Change Picture, and then click From File. 7.In the Insert Picture dialog box, double-click School of Fine Art, select logo, and then click Insert. 8.To save the newsletter, on the main toolbar, click Save. 9.To close the publication, click the File menu, and then click Close.