Division of Alcoholic Beverages and Tobacco Liquor Distiller’s and Rectifier’s Monthly Report

Log in with the user id and password provided through the EDS registration process and click on the Login button. If you have not registered, click on the New User? link. If you cannot remember password, click on Forgot Password? Logging Into EDS

Click on the link under File a New Report. Filing a New Report

The Liquor Distiller’s and Rectifier’s Monthly Report combines the two paper reports within one report in EDS through the use of tabs. This way, only one report need be saved or submitted. Differences from Paper Reporting

The General Information tab will auto populate with information provided during the registration process. A Reporting Period month and year must be selected. A selection from the Amended? pull down menu is also required. Only if the report gets amended, should “Yes” be selected from the dropdown box. Add the Report Submitted By name, which is the person verifying the submitted information. Once completed, click on the Save button. Completing the General Information Tab

Detail Screens Information needed: Transaction type Florida license number or… Name of supplier/purchaser Invoice number Invoice date Quantity of product Liquor: Report per volume (gallonage). Proof of Product

License Filtering Changes have been made within EDS. The system now filters licenses to only allow those that should be associated with a specific report. If submission of a different type of license or an expired license is attempted, EDS will reject it and return an error message, “ No matching record found for this License Name! ” For the Liquor Distiller’s and Rectifier’s Report only the following license types will be allowed based upon the Detail and the Transaction Type: Beer, Wine and Liquor Distributors Importers Exporters Alcohol Manufacturers Alcohol Importers Liquor Distillers Liquor Blenders & Rectifiers (International) Wine Manufacturers Wine & Cordial Manufacturers

Transaction Filtering After a license has been selected for a product transaction, the transaction type control will be changed to indicate which transactions are allowed for the license selected. The items in white and do not have an “x” are allowable transaction types. The items that have an “x” and are highlighted yellow indicate the transaction type is not allowed for the license selected. If the user selects an invalid transaction type, they will see the above validation error message. This functionality is supported in modern browsers and will work in Chrome, Firefox, and Internet Explorer. However, Internet Explorer version 8 has been tested and works if the document mode is set to version 8. If the browser does not support the new changes, the new validation will not happen until the data are submitted to the web server.

Both the Case Goods and Bulk Spirits tabs have a drop down box for Transaction Type. Once you complete the required fields, designated by the asterisks, Add Transaction should be selected. After each entry has been added, they will be listed individually. Under Product Transaction Summary the entries will be summed up. Report Detail Overview

Using the Lookup Feature There are two ways to search for licenses via the Lookup feature. If the license number is known, enter in the Florida License/Permit # field and select the Lookup button. If the name of the company is known, enter the entire or part of the name in the Name of Supplier/Purchaser field and select Lookup. If neither option produces the needed results, a list of licenses can found using the following link: If you still do not find what you need, contact the EDS Help desk at

No Results Using the Lookup Feature If an invalid license number is entered, a red error message displays, “ Invalid License # for this report! ”.

Multiple Lookup Results In the event of multiple returns from using the Lookup feature, a popup window will appear with possible options based upon the search criteria. Select the appropriate row and the fields on the Detail tab will populate with the licensee’s information. The Valid Until column will only return a status of “Active” or an expired date value. An expired date in this column means that the actual license expired two months prior to that date and can no longer be used in EDS. If a transaction occurred within that two month time frame, contact EDS Support at The columns can now be sorted using the triangles in the column headers, but the default sort is by business name. The triangle of a sorted column will appear grey and only one column can be sorted at a time. An arrow pointing down shows a sort in descending order. A upward arrow represents an ascending order sort.

Deleting Entries An entry cannot be changed; it can only be deleted using the red radio button at the far right of the entries. After an entry has been deleted, EDS will display a message stating that the deletion was successful.

On the summary tabs for Case Goods, Bulk Activity, and Bottling Activity, fill in any of the white, editable fields for the corresponding report type. Click on Save. Summary

Computation of Tax The data from the previous screens will automatically be calculated on the Computation of Tax tab. Additionally, on this screen any authorized credit and its amount should be entered in the white, editable fields. The total tax due will be displayed in the Net Amount fields.

Saving Your Report When the Save button is selected, EDS will display a red “Data has been saved successfully.” message. If exiting the report do so only after you see this message!

Helpful Hints Save your report often. This helps guard against data loss and is considered a “best practice”. TIP: If you are going to pause the report activity for more than ten minutes, save the report and close out of EDS altogether. To resume your report, log back in and open the report from the Saved Work link.

Screen shot of home page showing Saved Work link. To access a saved report, select this link. Accessing a Saved Report

Review and Confirm Verify that the information is accurate. Select Save and the click Submit Report.

After Submit Report is selected, a confirmation message will display - “ You have successfully submitted the report.” Successful Submission

Amending a Submitted Report To amend a submitted report, open the link under Submitted Work. On the General Information tab, change the Amended? field to “Yes” and proceed to make the necessary report changes before saving again and then resubmitting.

Resources You may research license/permit numbers from the Alcoholic Beverages and Tobacco’s webpage For more information on filing electronically

Technical Support Contact EDS Support for technical questions or to report a problem. If you need assistance filling out a report, contact your district office.