NuMI DoE Review of the NuMI Project May 2004 ESH, SA, SAD N. Grossman Page 1 ESH, Shielding Assessment (SA) & SAD: Outline SB&O Construction Phase ESH Final Update NuMI Project Installation ESH Accident Statistics November Review ESH Recommendations Shielding Assessment (SA), Safety Assessment Document (SAD), Accelerator Readiness Review (ARR) «Process, approvals, status & schedule Summary Tools & Resources used: ESH/QA Committee Charter ESH/QA Review Process ESH/QA Review Trigger Guidance Installation Coordination Plan FESHM Personnel Accountability & Site Access Controls Training Hazard Communication Program Work Planning & Toolbox Meetings Hazard Analysis & Mitigation ESH Inspections & Audits Lessons Learned

NuMI DoE Review of the NuMI Project May 2004 ESH, SA, SAD N. Grossman Page 2 SB&O ES&H Completion One accident occurred Feb. 20, 2004 «A sub-tier electrician was stripping the insulating jacket off of electrical conductor with a box cutter knife when the knife slipped cutting the employee on the left forearm «OSHA Recordable due to the medical treatment of seven sutures «There were six OSHA Recordable accident for the duration of the SBO Phase Four Safety/Performance Incentives ($50K each) «Contractor achieved one (second)

NuMI DoE Review of the NuMI Project May 2004 ESH, SA, SAD N. Grossman Page 3 Installation ES&H Update Installation Coordination Plan developed and implemented «Defines Roles and Responsibilities during Installation Phase NuMI Facility Safety Training «Underground Access Procedure implemented «Listed on FNAL TRAIN Database (#FN CR) «Approximately 400 personnel presently trained Daily & Weekly Work Planning «Hazard Analysis developed and review for all tasks «Daily work planning meetings attended by all workers «Daily & weekly Installation Management Team Meetings NuMI ESH Inspection Program «Weekly with participation by NuMI, DOE, FNAL «Daily inspections completed by NuMI Project Management «Weekly ESH/QA Meetings with NuMI Management Team At least weekly ESH walk through by NuMI Management

NuMI DoE Review of the NuMI Project May 2004 ESH, SA, SAD N. Grossman Page 4 Only one OSHA Recordable accident since the start of the Installation Phase: injury occurred November 18, 2003 «T&M contractor employee was using a pry bar to move a magnet cart into position when he sustained a right inguinal hernia «OSHA Lost Work Day Case due to restricted work activity (15 days) NuMI Accident/Incident Update Normalized to 200,000 work hours, integrated annually Total project, integrated to date

NuMI DoE Review of the NuMI Project May 2004 ESH, SA, SAD N. Grossman Page 5 ESH/QA Review Process & Status: NuMI & MINOS ESH/QA review process and review trigger guidance list ESH/QA Review Committee and Charter NuMI Safety Reviews Table and Summary «Table available on the web «Working on getting hot links to most reference material «Paper copies are located in 12SW documentation room Present status of NuMI/MINOS ESH/QA Review Process 62 total documents in need of review *47 documents fully approved and signed-off *3 document being reviewed by the ESH/QA Committee *3 documents ready for review by the ESH/QA Committee *9 documents being developed

NuMI DoE Review of the NuMI Project May 2004 ESH, SA, SAD N. Grossman Page 6 Remaining ESH/QA Reviews Oxygen Deficiency Hazard (ODH) Calculations for Primary Beam Gas System Muon/Hadron Monitor Gas System Calculations Be Windows Approval Neoprene Air Seal Coil Power Supply Lifting Fixture Master Timing Electronics Front-End Electronics Near Detector cables

NuMI DoE Review of the NuMI Project May 2004 ESH, SA, SAD N. Grossman Page 7 Response to Recommendations Conduct weekly joint safety walks with construction subcontractor “key personnel” and NuMI team members to add “fresh eyes” for evaluating work conditions, and take corrective actions as necessary. (Immediately) Done. Retain a consultant to advise DOE-FAO on their construction oversight program. (Immediately) Done. Management at all levels should perform regular, documented safety walks with the intention of identifying leading indicators, and addressing problems. Done. «NuMI management walks the jobsite to identify & address safety issues at least weekly. «These inspections focus on the leading indicators such as housekeeping, material storage, work practices, and potential slip and trip hazards. «Issues are raised and addressed at weekly NuMI management ESH/QA meetings. *Very useful forum for timely action on leading indicators «Inspections documented and posted on the NuMI ESH/QA web page. At the next review, present the status and plans for the SAD, shielding assessment review, and ARR. Coming up next….

NuMI DoE Review of the NuMI Project May 2004 ESH, SA, SAD N. Grossman Page 8 The Process: Shielding Assessment (SA) & Safety Assessment Documents (SAD) Monthly meetings with Stakeholders «AD & PPD ES&H, ES&H Section, DoE FAO «Discuss status of Shielding Assessment and SAD documentation, issues Draft sections are posted on the NuMI ESH/QA Web Page w/ references « Fermilab stakeholders about these sections *Allow 2 weeks for comment «Incorporate comments, repost, stakeholders notifying them of revisions «For SAD, once Fermilab stakeholders comments have been addressed, give paper copy (or electronic) to DoE FAO for feedback (~2 weeks) *DoE FAO part of process from the start due to the monthly meetings *Allow informal review period «Incorporate DoE FAO feedback & send out to all stakeholders as final draft. *“Final”, more formal review period when document is thought complete If there is insufficient feedback or not easily resolvable issues along the way: «Meet with stakeholders and resolve/make sure everyone on board

NuMI DoE Review of the NuMI Project May 2004 ESH, SA, SAD N. Grossman Page 9 Shielding Assessment Approvals NuMI/MINOS Shielding Assessment Approvals (based on FRCM 812 and discussions with ES&H Section & AD ES&H) –Radiation Shielding Assessment “reviewed” internally by the NuMI Project (done) –“Radiation Shielding Assessment” to Accelerator Division Shielding Review Committee (AD_SRC) for review –M. Gerardi (AD ES&H) checks if SA is ready for AD_SRC (done) –AD_SRC recommends approval to AD Head (NuMI SA in review here now) –Approved in writing by AD Head –“Radiation Shielding Assessment” to Senior Radiation Safety Officer (SRSO) for review and approval before operation commences. –Copy made available to DoE FAO –Director approval

NuMI DoE Review of the NuMI Project May 2004 ESH, SA, SAD N. Grossman Page 10 SAD Approvals NuMI/MINOS (SAD) Approval (FESM 2010): –SAD “reviewed” by NuMI & FNAL people within NuMI SAD/SA group (AD/PPD in particular) “complete”, but still “draft” (working here) –Copy of “DRAFT” to DoE FAO for comment (incorporate comments) –SAD submitted to the ES&H Section for approval (incorporate comments) –Triggers Accelerator Readiness Review (ARR) by the ES&H Section –Punch list to complete before the approval to operate is granted –Senior Laboratory Safety Officer (SLSO) –Recommends approval of the final SAD/RR to the Director –NuMI SAD/ARR Form signed by: –Project Leader –PPD, AD heads –SLSO –Fermilab Associate Director for Operations Support –Fermilab Director –DOE concurrence on SAD, Approval on Safety Envelope (part of SAD)

NuMI DoE Review of the NuMI Project May 2004 ESH, SA, SAD N. Grossman Page 11 Status & Schedule NuMI/MINOS Shielding Assessment: 5/18/04: Overview presentation to AD_SRC & other local stakeholders May/June 2004: Address AD_SRC comments June/July 2004: Shielding Assessment through AD_SRC «Approved by AD Head «To SRSO for review/approval «Copy formally available to DoE FAO (July/August) NuMI/MINOS SAD: June 2004: Get/incorporate NuMI Project Comments July/Aug. 2004: Get/incorporate comments from FNAL stakeholders Aug./Sept. 2004: AD/PPD/ES&H Review Aug./Sept : Provide SAD to DoE FAO for feedback (1 month) «Ongoing monthly meetings/discussions will have addressed most issues beforehand Sept./Oct. 2004: Incorporate DoE comments, SAD (Safety Envelope) complete Oct.-Dec. 2004: Accelerator Readiness Review December 2004: Commissioning with Beam

NuMI DoE Review of the NuMI Project May 2004 ESH, SA, SAD N. Grossman Page 12 ARR, MI Safety Envelope Accelerator Readiness Review (ARR): «Much documentation already in place due to the NuMI ESH/QA Review Committee. «Have a draft list of needed documents, responsible people, status. Main Injector (MI) Safety Envelope change: «9.625E16 p/hr, corresponding to 5E13 p/pulse at 1.87 sec pulse rate. «Supports both NuMI (4E13 p/pulse) and P-Bar operation (1E13p/pulse) «Needs to be done and any mitigation taken care of by the time NuMI is operating in mixed mode (about a month after commissioning starts). «Status: *MI Shielding Assessment update in review (needs AD approval)- minimal mitigation in anticipated. *AD Areas SAD will then be updated (AD, ES&H Section & Director’s Office approval, DOE concurrence) –Safety Envelope approval by DOE *SAD, Safety envelope final approvals will be concurrent with NuMI SAD/Safety Envelope approvals. *SAD/Safety Envelope will have already been reviewed before final approvals, so ready for approvals when NuMI SAD is approved.

NuMI DoE Review of the NuMI Project May 2004 ESH, SA, SAD N. Grossman Page 13 Summary NuMI Project ESH Program continues to work well during installation. « Constant vigilance needed. Shielding Assessment & SAD progress is excellent. «Will be completed well in advance of beam. Main Injector Shielding Assessment/Safety Envelope progressing well. «Will be completed well in advance of when needed.