Unit 5 – eProject – Project Organisation Procedures Set up and use procedures for storing and protecting project information, tracking and monitoring progress. Stages Define the project in terms of the stages of analysis, design, prototyping, testing, producing documentation and final handover and identify the activities that will be carried out in each stage. Recognise the relationships between these activities. Planning Use appropriate software to produce a detailed plan showing overall timescale, project stages, the activities in each stage, timings for each activity, contingency time and review dates.

Unit 5 – eProject – Project Organisation The candidate has produced clear evidence of project organisation and has Explained how to set up and use procedures for storing project information that aid retrieval, promote monitoring and support data security Used appropriate software to produce a detailed plan showing overall timescale, activities in each stage, timings for each activity, contingency times and review points Used and updated the plan as necessary to clearly communicate progress throughout the project Fully evaluated the impact of delays arising and has adjusted the plan to minimise their effect and account for initial contingencies Made effective use of a range of appropriate project management tools to facilitate the progress of the project

Unit 5 – eProject – Project Organisation Planning your project. For the 15 hours controlled assessment you will have to create a project plan. However it is worth planning your entire project including the controlled assessment part to practise the use of Project management software. This will also show your understanding of the stages of project development. We will now learn how to use project management software.

Unit 5 – eProject – Project Organisation Creating a draft plan. In an spreadsheet come up with a draft plan that you will eventually create in Project. Think of the following terms: 1)What are the phases of your project? 2)What are the subtasks of your project? 3)How long will you allocate to each subtask? 4)Are there any milestones in your project? 5)What resources will you allocate to each task? 6)What are the costs of these resources? 7)Look at your objectives to determine your subtasks. 8)Consider what tasks need to be completed first before other tasks can begin.