CRC Energy Efficiency Scheme Complying and Reporting Requirements 2012 and rest of Phase 1 Dr Hugh McGinn NIEA ANTRIM CIVIC CENTRE Tuesday 15th May 2012

What are the key elements of the Scheme? A Participant must: Monitor and record energy / fuel use Keep an evidence pack Submit an annual report Request / Pay for allowances Surrender allowances to cover reported emissions Participants will be subject to audit in each phase

Submission of Annual Report for 2011/12 Energy use for the year 2011/12 will have been monitored and records kept in your evidence pack. Primary evidence ie. energy bills / deliver dockets or requested an annual statement from your energy supplier. Using the Source List Tool or similar you will have worked out your total energy use and emissions of CO2. You should have carried out some internal quality checks / audits on the data to ensure accuracy. The Primary or Secondary contact will go on line and submit the Annual Report between 1st April and 31st July (deadline). The total emissions figure should be forwarded to the Compliance Account Rep for use in purchasing Allowances.

Annual Report – Primary Evidence Primary evidence is information provided by the supplier, from which the CRC energy usage is determined. i.e. Bills, delivery dockets, annual statements or original meter readings taken by the participant or other acting on your behalf. Where the original is stored in an electronic format this should be pdf or other format that is write protected. Any spreadsheets or other compilation of energy usage where the data is transferred from the original records will not be considered to be primary evidence. i.e. Your source list tool is not primary evidence nor or Spreadsheets of meter readings from suppliers.

Primary Evidence Example Annual Report

Annual Report Summary

Management of Allowances 2012 Priority One - Appointment and Enrolment of Compliance Account Representatives (Up to 3). (To date in NI 62 % of participants have appointed a CAR). This facility has been available from 1 st April The Compliance Account Rep requires a Digital Certificate. (to date NI = 4%) Digital Certificates are available on-line from Trustis and can take up to 4-6 weeks to process. Aim to have this by mid June to be on safe side! 2012 allowance price is £12 T of CO 2 but next year linked to budget. Payment must be made electronically to DECC bank account (BACs / CHAPs or Credit / Debit Card) in £ Sterling and must be paid in full by 31 st July.

Sale / Allocation of Allowances 2012 Primary allocation period- only sale opportunity: 1st June to 31st July. You can make more than one request for allocation of allowances. Order number of allowances and pay in full. Payment must be cleared by 31 st July. Secondary allocation period: 13th August to 7th September. You can not request more allowances. EA will clear late orders where payment has been cleared by 31 st July (25 th - 31 st July). Special allocations Only if you are subject to enforcement or civil penalty. You can request special allocation from EA.

Payment for Allowances 2012 Once ordered you will receive a Memorandum of Account rather than an invoice via to the CAR. Payment is not for goods or services but a requirement for payment under the 2012 Allocation Regulations. Any payments after 31 st July will be invalid and refunded, no allowances will be allocated. Credit / Debit card payments will only be accepted up to 25 th July as they take several days to clear. The Regs allow the Environment Agency to levy an administration fee for processing payments (This has been waived for 2012 sale).

Surrender of Allowances 2012 Surrender obligation:You must surrender same number of allowances as you have reported in your annual report. You have the ability to surrender more. Surrender deadline:CRC 2010 Order 53 (3) (a) last working day July. But if you have paid for allowances up to this date but not been allocated the allowances we will accept surrender by 28th September. This is applicable to 2012 only. Surrendering insufficient allowances Surrender what you have to reduce amount of civil penalty likely to be issued. Surrendering too many allowances Excess will be held over until next year by EA. You will not get them back and they will be taken off next years surrender obligation. You cannot trade these on the Secondary Market. Excess will not be carried over between phases.

Banking and selling of Allowances Once all Phase 1 surrender obligations have been met any remaining unused allowances in your or the EA account will become invalid. Therefore we recommend that you reconcile the number of allowances you have by the end of the phase so that you do not lose the value of these allowances. Otherwise you will need to write off any remaining allowances for accounting purposes. Banking rules Unused allowances may be banked in your compliance account. You may use these to trade. They may be used in the next compliance year. However, they cannot be carried over between phases. Secondary market Unused allowances in your account may also be sold / traded to any other account holder. The Registry has a notice-board facility which is designed to match buyers and sellers. Secondary market transactions will be subject to VAT.

Allowances Process Summary

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