How To Give An Effective PowerPoint Presentation Mrs. Staats 2006

Elements of This Presentation Part I—Behind the Scenes Work Part I—Behind the Scenes Work Part II—Adding Information and Preparing for the presentation Part II—Adding Information and Preparing for the presentation Part III—Questions and Exit Pass Part III—Questions and Exit Pass

Part I—Behind the Scenes Work

Things To Consider Before Adding Specific Information Background Background Font Font Purpose of Presentation Purpose of Presentation Audience Audience Visuals or Other Non-Text Elements Visuals or Other Non-Text Elements

Selecting A Background Select Something Simple Select Something Simple Be Consistent Be Consistent Find a Background That Enhances Your Presentation Find a Background That Enhances Your Presentation

Backgrounds Notice How the Change In Background Impacts the Audience. Kinda bright, huh? Some Background Changes Can Be Effective, But Use Them Carefully!! Also, Some Templates Come With Specific Fonts That Look the Best.

Backgrounds Readability Changes With The Background. Readability Changes With The Background.

Backgrounds Sometimes Backgrounds make it hard to read the textSometimes Backgrounds make it hard to read the text

Backgrounds Designs Can Also Distract Your Audience.

Background The Most Important Thing To Remember: BE CONSISTENT!!

Font StyleSizeColor When Choosing a Font There Are Three Things To Consider:

Font—Style Although it is fun to include different fonts, some may be difficult to read.Although it is fun to include different fonts, some may be difficult to read.

Font—Size All of the Different Fonts Were the Same Size: 20 All of the Different Fonts Were the Same Size: 20 General Rule: Three Inches to Every Foot General Rule: Three Inches to Every Foot

Font Even by changing the size, some fonts are easier to read than others Even by changing the size, some fonts are easier to read than others That does not mean that the creative fonts don’t have a place somewhere! That does not mean that the creative fonts don’t have a place somewhere!

Font—Color and Shade The Last Thing That You Want to Consider is Color and Shading The Last Thing That You Want to Consider is Color and Shading Contrasting ColorContrasting Color Shading to Emphasize the TextShading to Emphasize the Text With Shading Without Shading Be Sure It Is Readable From A DistanceBe Sure It Is Readable From A Distance

Adding Text to the Slide Don’t Fill the Slide!!! Don’t Fill the Slide!!! It Becomes Too Tempting to Read Also Notice the Border Area Also Notice the Border Area

Purpose of the Presentation Before creating your presentation, remember WHY you are developing it— Before creating your presentation, remember WHY you are developing it— What is your purpose?

Purpose of the Presentation Possible Presentation Types: Possible Presentation Types: Share Ideas Share Ideas Present Research Present Research Share Images Share Images Teach/Introduce A New Idea Teach/Introduce A New Idea

Audience Purpose and Audience go hand-in-hand Purpose and Audience go hand-in-hand For Example: For Example: You are sharing information you found in your research… You are sharing information you found in your research… Who is your audience? Who is your audience? What do you want them to see? What do you want them to see? What do you want them to learn? What do you want them to learn?

Audience Important information about your topic Important information about your topic Why it is interesting or important Why it is interesting or important Fun facts Fun facts How do you do this? How do you do this? Work in Reverse—In other words, “Start With The End In Mind” Work in Reverse—In other words, “Start With The End In Mind”

Audience Knowing what you want them to leave with helps develop your “plan of attack” Knowing what you want them to leave with helps develop your “plan of attack” “I want my audience to know…” “I want my audience to know…” “In order to do this I need to include…” “In order to do this I need to include…”

Audience Important Points to Consider: Important Points to Consider: You know more than they do You know more than they do The audience is selfish The audience is selfish You need to relate things to them some way— make a connection You need to relate things to them some way— make a connection Allow questions Allow questions You are the expert, but it is ok if you don’t know everything You are the expert, but it is ok if you don’t know everything Don’t try and fake it! Don’t try and fake it!

Visuals or Other Non-Text Elements Visuals are a good resource Visuals are a good resource When used sparingly When used sparingly When emphasizing the main points of the slide When emphasizing the main points of the slide Visuals are overwhelming Visuals are overwhelming When they obstruct the main focus of the presentation When they obstruct the main focus of the presentation They obstruct the text They obstruct the text They have nothing to do with the focus They have nothing to do with the focus

Visuals or Other Non-Text Elements Visuals Can Include: Visuals Can Include: Pictures Pictures Clip Art Clip Art Graphs Graphs Diagrams Diagrams

Visuals or Other Non-Text Elements They Can Also Include: Animation Videos Music Text Animation S S oooo uuuu nnnn dddd

Visuals or Other Non-Text Elements The most important thing to remember about these elements: Use them SPARINGLY!!

The Least You Need to Know Background—Keep it simple Background—Keep it simple Font—Keep it visual and legible Font—Keep it visual and legible Purpose of Presentation—Why? What is your goal? Purpose of Presentation—Why? What is your goal? Audience—What is their connection? Why should they care? Audience—What is their connection? Why should they care? Visuals or Other Non-Text Elements—Use sparingly Visuals or Other Non-Text Elements—Use sparingly

Part II—Adding Information and Preparing for the Presentation

Things To Consider As You Add Specific Information Have an Introduction, Body, and Conclusion Have an Introduction, Body, and Conclusion Follow A Logical Timeline/Procession Follow A Logical Timeline/Procession Add Major Points Add Major Points

Introduction-Body-Conclusion Remember the salesman’s pitch: Remember the salesman’s pitch: Tell them what you are about to tell them Tell them what you are about to tell them Tell them Tell them Tell them what you told them Tell them what you told them

Introduction-Body-Conclusion Introduction Introduction Attention getter Attention getter Tell the audience what you will cover Tell the audience what you will cover Body Body Give details—not necessarily in the PowerPoint, you can explain some in your speech Give details—not necessarily in the PowerPoint, you can explain some in your speech Conclusion Conclusion Summarize your main points Summarize your main points Review what you want/need the audience to remember Review what you want/need the audience to remember

Follow A Logical Timeline/Procession Think of your thesis Think of your thesis Point A, B, and C in your thesis becomes: Point A, B, and C in your thesis becomes: Point A, B, and then C in your paper/presentation Point A, B, and then C in your paper/presentation Skipping or jumping around causes confusion Skipping or jumping around causes confusion Which leads to other problems! Which leads to other problems!

Adding Major Points Remember: Don’t fill the slide! Remember: Don’t fill the slide! Add major ideas that you can then expand on Add major ideas that you can then expand on Keep like ideas together Keep like ideas together If they don’t all fit on one slide, keep them under the same or a similar title If they don’t all fit on one slide, keep them under the same or a similar title

The Least You Need To Know Introduction, Body, and Conclusion—Don’t keep it secret, let you audience see the progression Introduction, Body, and Conclusion—Don’t keep it secret, let you audience see the progression Follow A Logical Timeline/Procession— Keep it clear Follow A Logical Timeline/Procession— Keep it clear Add Major Points—Use the slides as note cards Add Major Points—Use the slides as note cards

The Least You Need To Know One more thing… One more thing… Remember to practice your presentation to correct errors and refine your timing. Remember to practice your presentation to correct errors and refine your timing.

Part III—Questions and Exit Pass

Exit Pass There are some things that I did wrong in this presentation…identify one and tell me why it is wrong. There are some things that I did wrong in this presentation…identify one and tell me why it is wrong.