CATS Database: Years of Experience

Advantages Creates repository of data to consider in addition to performance and skills assessment Creates repository of data to consider in addition to performance and skills assessment –New hires –Range placement of current staff –Reporting Accessibility of staff data

Categories of Experience  LPN  Patient Care Support, Non-licensed  Research, Non-licensed  RN: Administrator  RN: Advanced Practice: NP  RN: Advanced Practice: Other Clinical  RN: Direct Patient Care  RN: Indirect Patient Care  RN: Research  Surg Tech/Paramedic, etc.

Status Colors Faculty/Staff Member's job code is tracked for years of experience, has job experience entered, and no review is needed. Faculty/Staff Member's job code is tracked for years of experience, has job experience entered, and review is needed. This review is required because a change in job data has been detected. Faculty/Staff Member's job code is tracked for years of experience, has job experience entered, and review is needed. This review is required because a change in job data has been detected. Faculty/Staff Member's job code is tracked for years of experience and has no job experience entered. Experience information needs to be entered for the staff member. Faculty/Staff Member's job code is tracked for years of experience and has no job experience entered. Experience information needs to be entered for the staff member. Faculty/Staff Member's job code is not tracked for years of experience. An experience update is not required. Faculty/Staff Member's job code is not tracked for years of experience. An experience update is not required. No status: Patient care flag needs to be updated for the Faculty/Staff Member. No status: Patient care flag needs to be updated for the Faculty/Staff Member.

Example Research Nurse Specialist I, job code 6632, FTE 1.0 Graduated 1992, BSN Experience from Resume: Vanderbilt, Care Partner June 1991 –May 1992, 20hrs/wk Vanderbilt, GNA June 1992, 36hrs/wk Vanderbilt, Registered Nurse I July 1992, 36hrs/wk Vanderbilt, Registered Nurse II July 1993, 36hrs/wk Vanderbilt, Research Nurse July 1994 – current, 40 hrs/wk Entry into CATS Begin DateEnd DateCategoryFT/PT Yrs 06/01/9105/01/92Pat Care SupportPT /01/9207/01/94RN: Direct PCFT /01/94blankRN: ResearchFT12.67

Example Research Nurse Specialist I, job code 6632, FTE 1.0 Graduated 1985, RN Experience from Resume: Doctor’s Office, RN June 1985 – June 1990, 40 hrs/wk Maury Regional, RN June 1990 – January 2000, 36 hrs/wk Vanderbilt, RNS I January 2000 – current, 36hrs/wk Entry into CATS Begin DateEnd DateCategory FT/PT Yrs 06/01/8501/01/00RN: Direct FT /01/00blankRN: Research FT 7.25

Access Designees Purpose: Purpose: Provide access to the CATS database to enter, review and update licensure and years of experience PAF Responsible: PAF Responsible: Signature authority for department Overall responsibility for budget Access to salary data (PAFs, AIFs, etc.) Department Manager: Department Manager: Receive paper copies of forms, reports, timesheets, etc.  VPES Supervisor: Prior to performance evaluation being finalized

Dept Mgr PAF Responsible

Dept Mgr PAF Responsible

Next Steps  Review PAF Responsible and Dept Manager  Collect Years of Experience for Research Nurses  Input Data into System

Timeline Goals Phase I: Collect direct patient care experience data by February 1st – Completed Phase I: Collect direct patient care experience data by February 1st – Completed Phase II: Meet with School of Medicine Business Officers and Research Nurses – April 2007 Phase II: Meet with School of Medicine Business Officers and Research Nurses – April 2007 Input Data By May 7, 2007 Input Data By May 7, 2007 Analyze data Analyze data

Resources - YOE CATS Database link found in the Manager’s Toolbox at the following web link: CATS Database link found in the Manager’s Toolbox at the following web link: Contacts: Contacts: –School of Medicine Letosha Scruggs, Letosha Scruggs, –Hospitals & Clinic Leslee Hughes, Leslee Hughes,

Questions